LCLS NEH ARR
Welcome
Status of ARR Elements
IRR Process
John Arthur
LCLS Experimental Facilities Division
August 11, 2009
LCLS Transition to Science
DOE Status Review of the LUSI MIE Project
Welcome to the NEH ARR
NEH ARR Status
August 11, 2009
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J. Arthur
jarthur@slac.stanford.edu
ARR agenda
NEH ARR Status
August 11, 2009
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ARR Strategy
LCLS will argue that:
Processes and people are in place to operate NEH safely
The processes have been used, people trained, and all hardware
installed for the first instrument (AMO)
LCLS will use the same processes for additional instruments
SAD, ASE, operational procedures, IRR, User safety processes
apply to all instruments
ARR committee is asked to:
•Agree that LCLS is ready to start commissioning in Hutch 1
•Approve use of LCLS processes to authorize commissioning
of other NEH Hutches
NEH ARR Status
August 11, 2009
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J. Arthur
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LCLS layout and management
Undulator Hall
(operational)
Accelerator group manages
XFD manages
NEH
Front End Enclosure
(operational)
Tunnel and
Far Experimental Hall
(under construction)
NEH
NEH ARR Status
August 11, 2009
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Hutch 1 will be used first
NEH lower level
X-ray hutches and control rooms
AMO instrument
Hutch 1
Hutch 2
Hutch 3
10m
hard x-ray line
NEH ARR Status
August 11, 2009
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LCLS within SLAC
Use existing SLAC structures where it make sense
SLAC Accelerator organization operates the linac
Standard safety training handled through SLAC ES&H courses
Radiation Protection group handles radiation safety
PPS group in Controls Dept. handles PPS
SLAC Citizen Safety Committees perform safety reviews
SSRL User Administration group expanded to included LCLS
Create new structures where necessary
LCLS Experimental Facilities Division (XFD)
XFD-specific procedures
Floor Coordinators
Instrument Readiness Review (IRR) process
LCLS User work planning and control
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Administrative Controls
Beam Authorization Sheet
Central authorization document for operating accelerator
Beam Line Authorization
Central authorization document for bringing X-rays into hutch
Note: BAS and BLA concern radiation safety only
X-ray Phase Safety Checklist
Central authorization document for starting a User experiment
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Documentation of Processes
13 documents required for first beam to NEH
SAD
ASE
Hutch 1 BLA
Rad Survey Plan for AMO
Hutch 1 IAT (PPS)
HPS Stopper test
Hutch 1 Search
FC Incident Response
Hutch 1 online/offline
FC Alarm & Warning Response
NEH AHA
NEH Bldg Emergency Plan
FC Qualification Workbook
SLAC-I-010-30100-016
SLAC-I-010-30100-000
CD-SS-PPS-06-12-13
CD-SS-PPS-06-12-03
SLAC-I-030-30200-002
SLAC-I-030-30300-002
SLAC-I-030-30700-002
SLAC-I-030-30300-001
SLAC-I-030-30500-001
SLAC-I-030-30400-001
SLAC-I-030-50200-001
signed
signed
draft
draft
signed
signed
signed
signed
signed
signed
signed
draft
signed
Process for controlling records is in place
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Commissioning plan
Materials describing pre-beam tests and commissioning with beam
uploaded to LCLS commissioning site
<http://ssrl.slac.stanford.edu/lcls/commissioning/>
Includes checkout and
commissioning of Hutch 1
safety systems
Also includes checkout
and commissioning of
AMO instrument
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Post-start items from last ARR closed
Post-start findings from the LCLS Undulator Complex ARR closeout, Dec 4, ‘08
1) An appropriate USI process has been developed.
Observations: The SLAC USI process was evaluated during the August 2008 ISM Effectiveness Review, which
found that the SLAC USI process is not properly documented. SLAC has developed a Corrective Action in
response to the finding. The Committee has evaluated the Corrective Action, and determined that when
completed the USI process will be improved.
Post-Start Findings:
a) Complete the Corrective Action as scheduled.
b) Present the USI process documentation at the next Accelerator Readiness Review.
The USI procedure has been written as Chapter 23 of the SLAC Guidelines for Operations, and the
corrective action is closed.
2) Procedures necessary for the safe operation of the activity have been developed, reviewed, and approved, and
an appropriate process for the development, review and approval of new and revised procedures is in place.
Observations: Procedures and qualification systems are in place, using pre-existing systems. The procedure
management systems are embedded in the host organization.
Post-Start Findings:
a) Open post-start document revisions listed in Appendix C of the Commissioning document should be
completed prior to the next ARR.
b) Existing Accelerator Operations documents should be reviewed and updated as applicable.
The open document revisions listed in Appendix C of the Commissioning document have been
completed. They were Accelerator Operations documents which have been be updated, and continue to
be reviewed and updated as applicable.
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Post-start items from last ARR closed
3) Records important for operational and post-operational activities are controlled.
Observations: A number of SLAC and LCLS document control systems exist. Records are maintained in
compliance with DOE requirements, but some discrepancies were noted in the use of terminology.
Post-Start Findings:
a) The discrepancies in the use of the term “Guidance” document needs to be addressed.
b) Usage of technical procedures as recommended/non-mandatory should be addressed.
c) The records management retention process should be reviewed by the PPS group to assure records are
being maintained in accordance to DOE requirements.
d) The LCLS document control system currently being revamped should include all LCLS divisions.
a, b) Discrepancies in the use of the term “Guidance” in SLAC documentation have been eliminated. At
issue was the title of the SLAC Guidelines for Operations. The Guidelines for Operations is consistent in
its requirements.
c) PPS group records management has been reviewed and improved.
d) The LCLS document control system was adopted by the divisions of the LCLS Directorate.
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Post-start items from last ARR closed
4) Equipment and systems having safety importance meet criteria established in the SAD and have been
appropriately tested.
Observations: Equipment and systems required are specified in the Beam Authorization Sheets. The BAS for this
commissioning activity has been drafted; the systems required are properly specified.
Post-Start Findings: a) Complete and check the BAS.
The BAS was completed and signed off once the ARR pre-start action items had been completed and
authorization to operate the beam had been given from SLAC management.
5) Training and qualification programs relevant to safe operation in compliance with the ASO and ISM have been
established.
Observations: The training and qualification programs were reviewed and found to be appropriate.
Post-Start Findings: a) Evaluate staff training requirements and ensure that required training is current.
Training for staff is evaluated annually and is kept current through the ES&H Staff Training program.
Specific training for MCC Operators is evaluated performed and tracked by the Operations staff supervisors.
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Safety equipment
PPS
Final Design Review held April 2009
Initial Acceptance Test Review held July 2009
IAT performed last week
Radiation shielding
Analysis of NEH, concentrating on Hutch 1, prepared by SLAC
Radiation Physics: RP-09-14
Shielding installed exceeds requirements
NEH ARR Status
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People
Staffing is complete for commissioning and early AMO
operations
Includes 5 Floor Coordinators
Training is sufficient to begin commissioning
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Open safety items
1 open XFD RSWCF
Mechanical problem with hutch door
Problem was fixed
Awaiting final re-check of door interlock by Floor Coordinator
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ARR element summary
Documentation Readiness
Safety Assessment Document (SAD) has been
Accelerator Safety Envelope (ASE) has been
Commissioning plan has been
SLAC USI process has been
Operating procedures have been developed and
Emergency procedures have been developed and
Process for controlling records
approved
approved
developed
approved
approved
approved
in place
Hardware Readiness
Shielding in place as specified by SLAC Radiation Protection
Interlock/Access Control Systems are operational and tested
(pending RSWCF closeout)
Radiation monitoring equipment calibrated and in place
Personnel Readiness
Training and Qualification of operating personnel sufficient
Staffing requirements are met
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IRR Process
Final exam for a new LCLS instrument before
commissioning with X-rays
Includes screening for potential USI’s
What is reviewed
Ability of instrument to perform
Safety
Qualifications of staff
Product of review
Documentation of review proceedings
Pre-start and post-start findings
Leads to authorization to commission from XFD director
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IRR Documentation
Instrument Readiness Review
IRR Committee Charter
IRR Checklist
Formal
handoff from
construction
group to
operations
Functional
certification by
lead engineers
Safety certification by
XFDSO, based on
documentation from
SLAC Committees and
safety officers
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AMO IRR status
Committee established
Chair: Tom Rabedeau (SSRL)
Includes representation from SSRL, LCLS, Accelerator,
Controls, Rad Physics
Includes XFD Safety Officer, NEH Area Manager
First presentations to committee August 6
Final review August 12
NEH ARR Status
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End of Presentation
NEH ARR Status
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