LCLS NEH Operational and
User Safety Programs
Zoe Van Hoover – LCLS Experimental Facilities
Division Safety Officer
June 30, 2009
Safety Systems
NEH Accelerator Readiness Review
1
1
Zoe Van Hoover
zoevh@slac.stanford.edu
Introduction
All Safety Programs at SLAC Follow
ISEMS
Operational Safety Program
Modeled after SLAC Accelerator Systems
Division operational safety program, plus
programs at SSRL, ALS, and APS.
User Safety Program
Incorporates elements of user safety
programs from SSRL, ALS, and APS.
Safety Systems
NEH Accelerator Readiness Review
2
2
Zoe Van Hoover
zoevh@slac.stanford.edu
Operational Safety Documents
Site-Wide Documents
SAD
ASE
Guidelines For Operations
SLAC ES&H Manual
Directives Documents
Experimental Facilities Division Operations Directives
Operational Radiation Safety Program Directives
Operational Procedures
XFD Beamline Posting Procedure
Online/Offline Procedure
Hutch Search Procedures
Floor Coordinator Alarm and Warning Response Procedure
NEH Building Safety and Emergency Preparedness
NEH Area Hazard Analysis
NEH Building Emergency Plan
Floor Coordinator Incident Response Procedure
Training Documents
Floor Coordinator Qualification Workbook
Hutch Search Certification Workbooks
Safety Systems
NEH Accelerator Readiness Review
3
3
Zoe Van Hoover
zoevh@slac.stanford.edu
XFD Safety Roles & Responsibilities
XFD Safety Officer (XFDSO)
Oversee and assist in hazard identification and mitigation
Advise on safety policies and procedures, and interpret regulatory safety mandates (OSHA, DOE)
Participate in BLA development and implementation
Provide authorization signature for Radiation Safety Work Control Forms (RSWCF) if needed
Oversee XFD operations for safety
User Administration
Coordinates collection of safety information from users
Administers basic safety training to users and maintains user safety training records
Floor Coordinators (FC)
Conduct safety procedures (online/offline, search, etc.)
Participate in BLA validation
Implement experiment Set-up Phase and X-ray Phase Safety Check Lists
Put beamlines online/offline
Act as Person In Charge in the event of an emergency
Act as search procedure trainer
Instrument Scientist (If there is more than one IS, one is designated as Primary IS)
Primary IS: participate in identifying Radiation Safety System (RSS) components
Primary IS: participate in development of BLA
Primary IS: provide authorization signature for RSWCF if needed
Act as user supervisor when assigned to do so
Write instrument SOPs when needed
Act as Hutch Safety Orientation Trainer
Area Manager
Monitor work and ensure that it is done safely
Participate in identifying RSS components
Participate in development of BLA
Release work for RSWCF if needed
Safety Systems
NEH Accelerator Readiness Review
4
4
Zoe Van Hoover
zoevh@slac.stanford.edu
Operational Radiation Safety
Label and Photograph Safety Items
(RP & XFDSO)
Train Floor Coordinators and
Instrument Scientists
Post list of trained and
qualified XFD staff
Prepare Survey
Procedure (RP)
Post hutch for
initial survey
(RPFO)
Deploy Passive
Dosimetry (RPFO)
Prepare Beamline Authorization (BLA)
RP & XFDSO
DOE and lab
management approval
to operate
Complete Pre-run Checklist
(RP, XFDSO, FCs, ISs)
Validate BLA
RP, XFDSO, FCs, IM
Complete Online
Checklist, and key
beamline online (FC)
Process for bringing first
beam to a new beamline
Perform Initial
Survey (RPFO)
Tune Beamline (ISs)
Perform Comprehensive Survey
(RP & RPFO)
Remove survey postings
(RPFO)
Proceed with commissioning
and user operations
Safety Systems
NEH Accelerator Readiness Review
5
5
Zoe Van Hoover
zoevh@slac.stanford.edu
Hutch Postings
LCLS User Training Summary
Tracks user training, including basic
required user training courses, individual
level of search qualification, and any other
additional training courses required by
user supervisor
Set-up and X-ray Phase
Safety Checklists
Customized checklists
issued for each
experiment by
XFDSO
Completed by Floor
Coordinator
Completed items on
the Set-up Phase
Safety Checklist
constitute user work
release for set-up
work involving
specified equipment
only.
Completed X-ray
Phase Safety
Checklist is one item
required for
completion of the
Online Checklist
Area Specific Safety Binder
Area Hazard Analysis (AHA)
Building Emergency Plan
Search Related Documents: Search
Procedure, Entry and Exit
Procedure, HPS User Manual
Safety Systems
NEH Accelerator Readiness Review
Beam Line Authorization (and
Safety Item List)
Issued Jointly by RP and XFDSO
Active BLA must be signed and
posted to allow beam operation
to the hutch
May be covered with a Notice of
Open Radiation Safety Work
Control Forms. If this notice is in
place, beam operation to the
hutch is not allowed.
Online/Offline Checklist
XFD controlled document
Completed by Floor
Coordinator
Checklist with online
signature block
completed must be
posted at beamline when
beamline is online
Completed online block
constitutes user work
release for x-ray phase of
experiments
Experiment Specific Safety Binder
Materials Safety Data Sheets
Procedures and work planning and
control documents for
experimental work, constituting
supervisor work authorization for
users
6
6
Hutch SOP Binder
Contains Laser SOPs,
Instrument SOPs, and
SOPs for other SLAC
equipment typically used at
or near the hutch.
Zoe Van Hoover
zoevh@slac.stanford.edu
Hutch Searches
Graded Approach to Search
Qualification
2nd Searcher (if multiple
searchers are required due to
hutch layout)
XFD staff including Floor
Coordinators and Instrument
Scientists will be qualified
Users routinely trained and
qualified upon arrival at hutch
Lead Searcher
XFD staff including Floor
Coordinators and Instrument
Scientists will be qualified
Users may individually be
trained and qualified as lead
searchers after having
participated in multiple searches
under supervision, and
demonstrated ability to
independently lead searches.
Search Trainer
Only Floor Coordinators will be
qualified as search trainers
Safety Systems
NEH Accelerator Readiness Review
7
7
Zoe Van Hoover
zoevh@slac.stanford.edu
User Safety Program
At the time of Experiment Proposal
Submission
User submits Experiment Safety Assessment
Form (ESAF)
XFDSO reviews ESAF to preliminarily determine
whether hazards of proposed experiments can be
adequately controlled at LCLS
CF1: Define Scope
CF2: Analyze Hazards
GP4: Balanced Priorities
GP5: Tailored Controls
GP6: Identification of Safety Standards
GP7: Operations Authorization
Safety Systems
NEH Accelerator Readiness Review
8
8
Zoe Van Hoover
zoevh@slac.stanford.edu
User Safety Program
When Experiment Has Been Approved for Beam
Time
LCLS supervisor is appointed for each user associated
with proposed experiment.
User and Instrument Scientist update ESAF as necessary
XFDSO thoroughly reviews ESAF and works with experiment
proponents, SLAC safety subject matter experts (SMEs), and
identified LCLS user supervisor to analyze hazards, identify user
safety training requirements, and develop hazard controls.
CF2: Analyze Hazards
CF3: Develop and Implement Hazard Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate with Responsibility
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
Safety Systems
NEH Accelerator Readiness Review
9
9
Zoe Van Hoover
zoevh@slac.stanford.edu
User Training
User Safety Training
Computer Based Training – may be completed before arrival at SLAC site
GERT
SON/EOESH
Electrical Safety Course # 239
Written training materials for on-site training will be available for review before
arrival on site
Training administered by User Research Administration
Verify completion of remote computer based training
General SLAC site safety
Read and sign SLAC Lightsource Access Guidelines and Agreement
Training administered on location at LCLS hutch and experimental floor
Hutch and instrument specific safety training
Hutch search procedure
On site review of planned experiment procedures, hazards, and controls with
designated SLAC supervisor
Additional training may be required for experiments with additional hazards
Laser Safety
Hazardous Materials Management
Other training requirements identified in ESAF process
Safety Systems
NEH Accelerator Readiness Review
10 10
Zoe Van Hoover
zoevh@slac.stanford.edu
User Safety Program
When Users Arrive on Site
Users complete all required training, supervisor confirms completion.
Supervisor identifies all user equipment, and does not authorize use of
user furnished equipment until appropriate SME inspections are
completed (electrical safety, laser safety, mechanical, or seismic)
Supervisor reviews all planned user procedures to identify any
hazards not caught earlier in the ESAF process, or procedures that do
not adequately control hazards
Works with XFDSO to update ESAF, finalize hazard list and hazard
controls, and update Safety Checklists as required.
CF2: Analyze Hazards
CF3: Develop and Implement Hazard Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate with Responsibilty
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
Safety Systems
NEH Accelerator Readiness Review
11
11
Zoe Van Hoover
zoevh@slac.stanford.edu
User Safety Program
In order to begin work
List of qualified users with training completion record is posted at
hutch
Authorizing documents (ATA, or JSA/SOP) posted at hutch by
supervisor
All required experiment specific safety documents are posted at hutch
(laser SOPs, MSDSs, etc.)
Floor Coordinator releases work
Set-up Phase Safety Checklist releases set-up phase work item by item
Online procedure completion allows FC to key beamline online, and
provides x-ray phase work release.
CF3: Develop and Implement Hazard Controls
CF4: Perform Work Within Controls
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate With Responsibility
GP5: Identification of Safety Standards
GP6: Tailored Controls
GP7: Operations Authorization
Safety Systems
NEH Accelerator Readiness Review
12 12
Zoe Van Hoover
zoevh@slac.stanford.edu
User Safety Program
During User Experiments
Work is only performed by authorized users and employees
Safety oversight by SLAC staff
~ 24 hour instrument scientist coverage during first LCLS run
24 hour Floor Coordinator coverage
Periodic walk-though inspection by XFDSO and XFD line management staff
If scope of work changes at any time, stop and start ISMS process from the
beginning.
Upon Completion of Experiment
Safety feedback provided through User Research Administration
questionnaire
CF4: Perform Work Within Controls
CF5: Feedback and Improvement
GP1: Line Management Responsibility for Safety
GP2: Roles and Responsibilities are Clearly Defined
GP3: Competence Commensurate With Responsibility
GP6: Tailored Controls
GP7: Operations Authorization
Safety Systems
NEH Accelerator Readiness Review
13 13
Zoe Van Hoover
zoevh@slac.stanford.edu