Meeting of the
LCLS Facilities Advisory Committee
LCLS Organization & Execution
M. Reichanadter / SLAC
Oct12-13, 2004
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
Outline
Progress in the past six months
Status of the Project (work in progress)
Cost, Schedule (CP) and Resources
TPC, TEC and Contingency
LCLS Organization & WBS
Project Management Execution & Control
Plans for the next six months
Oct12-13, 2004
LCLS FAC Meeting
2
Mark Reichanadter
reich@slac.stanford.edu
LCLS Progress in the Last Six Months
Title I Design for LCLS CF Submitted.
Scope of the LCLS is defined in LCLS Technical Specifications
SLAC establishes the LCLS Division for the construction phase
John Galayda named Associate Director, reporting to the SLAC Lab Director
Division creates functional groups (Laser, Controls, Engineering, etc.) to support
cross-functional systems (Injector, Linac, Undulator, etc.)
LCLS to create construction/technical procurement “cell”
LCLS continues to add staff (both matrixed and direct)
EIR - Burns & Roe submitted report to OECM
Cost, schedule & contingency found to be “reasonable”
72 findings …. covering 14 areas of project management as per DOE O413.3
CAP Submitted to DOE-OECM. Project validation letter expected soon
DOE “Lehman” Review
LCLS is working responding to recommendations on cost, schedule, contingency
and organization
Assume a Continuing Resolution of 3-months in FY05 funding (Jan05).
Current estimates: TPC from $315m to ~$350M, CD-4 from 30Sep08 to 31Mar09,
Constr Start from 10/1/05 to 3/31/06
On schedule to submit a revised cost and schedule estimate to DOE on 15Oct04
Oct12-13, 2004
LCLS FAC Meeting
3
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Cost/Schedule (Jun04)
Linac Coherent Light Source BCWS Profile (AYM$)
WBS
System
FY02
FY03
June 2004
FY04
FY05
FY06
FY07
FY08
Total
1.1 Project Mgmt., Admin. & Integration
1.2 Injector System
1.3 Linac System
1.4 Undulator System
1.5 X-Ray Transport & Diagnostics
1.6 X-Ray Endstations
1.9 Conventional Facilities
Estimated Base Cost
Contingency
Total Estimated Cost (Base + Contingency)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.43
0.64
0.18
0.57
0.70
0.00
0.11
3.64
0.00
3.64
2.50
1.60
1.17
1.90
0.75
0.46
1.44
9.82
0.00
9.83
3.74
12.67
5.51
9.80
3.82
0.55
5.69
41.79
8.08
49.87
3.98
3.66
12.75
14.17
9.52
4.11
29.15
77.34
7.84
85.18
4.05
0.71
5.27
18.65
7.58
10.04
18.94
65.24
22.42
87.67
3.30
0.35
1.00
0.44
1.50
1.43
7.34
15.37
21.45
36.82
19.01
19.63
25.89
45.53
23.88
16.59
62.68
213.20
59.80
273.00
2.1 Project Mgmt., Admin. & Integration
2.2 Injector System
2.3 Linac System
2.4 Undulator System
2.5 X-Ray Transport & Diagnostics
2.6 X-Ray Endstations
2.9 Conventional Facilities
Other Project Costs
1.50
0.00
0.00
0.00
0.00
0.00
0.00
1.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.67
0.44
0.00
0.02
0.78
0.00
0.00
1.91
1.83
0.97
0.00
0.30
0.89
0.23
0.00
4.21
1.63
0.81
0.00
0.47
0.00
0.96
0.00
3.87
5.22
4.16
1.22
4.98
1.94
0.81
0.00
18.33
9.55
0.10
0.77
0.08
1.17
0.51
0.00
12.18
20.40
6.48
1.99
5.84
4.78
2.50
0.00
42.00
Total Project Costs (Base + Cont. + OPC)
1.50
3.64
11.74
54.08
89.04
106.00
49.00
315.00
Linac Coherent Light Source Funding Profile (AYM$)
TEC Funding
OPC Funding
Total Funding
Oct12-13, 2004
LCLS FAC Meeting
$90
FY02
FY03
FY04
FY05
FY06
FY07
FY08
Total
0.00
5.93
7.46
50.08
85.54
90.00
34.00 273.00
1.50
0.00
2.00
4.00
3.50
16.00
15.00
42.00
1.50
5.93
9.46
54.08
89.04 106.00
49.00 315.00
4
Mark Reichanadter
reich@slac.stanford.edu
LCLS
Cost / Schedule
Estimate
~29.5% contingency
on work remaining
LCLS is ~30%
complete on PED
Current revised
estimates;
• TPC ~$350M
•CD-4 ~31Mar09
•Increase overall
float + 3-mo CR
•Slight increase in
contingency
•Most cost growth
is in PM & CF
LCLS Integrated Budget/Work Schedule (WIP)
LCLS Project
Project Expenditures (SPA Chart)
Oct 2004
350
•LCLS is limited by
funding.
BCWP
300
ACWP
•In FY04, we spent
FY04 funds + FY03
carry-over planning
for a rampup in staff
and procurements.
BCWS
$M, Escalated
250
CR Funding
200
150
•FY05 funds allow for
full deployment of
PED effort ($20M) and
LLP ($30M).
100
•FY06 construction
start.
50
0
D J F MAM J J A SON D J F MAM J J A S ON D J F MAM J J A S ON D J F MAM J J A S OND J F MAM J J A S
FY04
Oct12-13, 2004
LCLS FAC Meeting
FY05
FY06
FY07
5
•FY09 operations start
FY08
Mark Reichanadter
reich@slac.stanford.edu
LCLS Integrated Budget/Work Schedule
(FY04-FY05)
LCLS Project
FY04-05 Expenditures (SPA Chart)
Oct 2004
•1Q-05 rampup
“softened” but
still show a
shortfall
80
70
BCWP
$M, Escalated
•LLP start Jan05
more in Mar05
ACWP
60
BCWS
CR Funding
50
Sched Funding
•Working with
ANL, LLNL and
SLAC to further
reduce LCLS
costs in 1Q05.
40
30
20
10
0
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
FY04
Oct12-13, 2004
LCLS FAC Meeting
M
A
FY05
6
M
J
J
A
S
•Title II effort
deferred for 3
months (CP)
Mark Reichanadter
reich@slac.stanford.edu
LCLS Peoplepower / Lab / Year
LCLS FTE's Projections/Lab/Year
Stanford Linear Accelerator
Center
Lawrence Livermore National
Lab
Argonne National Lab
160.0
140.0
•Latest FTE
projections
reflecting CR
and extended
schedule
120.0
FTE's
100.0
80.0
60.0
•SLAC FTE’s
include T&M
40.0
•FY05 staff
~doubles
20.0
0.0
FY04(act)
LCLS Estimated FTE's
Argonne National Lab
Lawrence Livermore National Lab
Stanford Linear Accelerator Center
Oct12-13, 2004
LCLS FAC Meeting
FY05
FY06
FY07
FY08
FY09
FY04(act) FY05
FY06
FY07
FY08
FY09
Total
11.0
15.5
20.4
15.1
2.7
0.0
53.7
5.3
9.3
8.9
12.7
11.7
2.9
45.5
36.3
87.4
107.2
101.0
89.4
19.1
404.1
Total
52.6
112.2
136.5
128.8
103.8
22.0
503.3
7
Mark Reichanadter
reich@slac.stanford.edu
•FY09 still
needs more
start-up
LCLS Peoplepower Rampup Estimate (all Labs)
Admin/Exped Support
Controls Engineering
Controls Programming
Controls Tech/Install/Fab
Power Supply Engineering
Computing/Database Support
Electrical/RF Engineering
Mechanical Design/Drafting
Mech/Vac Engineering
Mechanical Fab/Assembly
Metrology Engr/Survey
Optics/Laser Engineering
Physics/Post-Doc
Project Management/Support
T&M Crafts
Site Engineering/UTR
Total
FY04
(actuals)
2.6
2.5
3.3
0.4
0.3
0.0
1.5
7.4
8.2
0.2
0.6
1.0
15.5
7.2
0.1
1.8
52.6
FY05
FY06
3.6
11.9
12.2
0.8
1.9
1.9
6.8
14.5
14.4
6.6
2.4
2.1
19.3
9.2
0.4
4.2
112.2
5.9
13.4
10.5
4.3
2.3
2.3
8.8
7.9
14.3
14.7
6.6
2.2
22.6
10.6
2.6
7.5
136.5
Significant ramp-up in FY05 staff
(Controls E/P, E/RF Engr & ME/MD are most critical)
Oct12-13, 2004
LCLS FAC Meeting
8
FY07
FY08
5.9
11.3
6.3
5.3
1.5
2.3
7.3
5.4
13.0
16.0
5.7
1.8
20.3
10.7
8.9
7.1
128.8
FY09
4.5
6.7
10.9
4.2
1.2
2.0
8.5
0.6
6.8
10.4
4.1
5.2
24.3
6.7
3.0
4.7
103.8
2.0
1.3
2.6
0.1
0.0
0.6
1.5
0.0
1.8
0.7
0.2
0.6
6.6
2.3
0.0
1.7
22.0
TOTAL
24.5
47.1
45.8
15.1
7.2
9.1
34.4
35.8
58.5
48.6
19.6
12.9
108.6
46.7
15.0
27.0
555.9
Need smoother FY09 transition
to operations
Mark Reichanadter
reich@slac.stanford.edu
LCLS Procured Materials and Services-Lab
LCLS Procurement & Subcontract Commitments
ANL/LLNL/SLAC
Procurement
efforts are
decentralized
$90,000
$80,000
$70,000
$60,000
AYK$
T3 Constr
$50,000
SLAC
$40,000
LLNL
ANL
$30,000
$20,000
SLAC ~$15M/yr
w/o Construction
ANL FY06-FY07
SC Undulators
$10,000
$0
FY04
AYK$
ANL
LLNL
SLAC
T3 Constr
Total
FY05
FY04
Oct12-13, 2004
LCLS FAC Meeting
$20
$353
$1,801
$0
$2,174
FY06
FY07
FY08
FY05
FY06
FY07
FY08
Total
$4,710
$8,059
$18,974
$0
$31,763
$1,404
$4,734
$2,908
$0
$9,400
$17,164
$20,023
$10,289
$637
$49,914
$0
$48,009
$0
$0
$48,009
$23,278
$80,825
$32,171
$637 $139,086
9
LLNL modest
procurements of
mostly
commercial
items
Mark Reichanadter
reich@slac.stanford.edu
LCLS Long-Lead Procurements
LCLS PROJECT
Long Lead Procurements (LLP)
BCWS, AYM$
WBS
1.02
Description
Injection System
* Drive Laser ($1,090k)
* Streak Camera ($350k)
1.03
Total
12.7
1.3
14.0
-
-
LINAC System
0.1
0.2
1.2
0.7
0.9
1.1
-
0.2
0.3
1.5
•Laser and Conv Fac are
most critical to maintaining
schedule.
1.2
1.9
0.9
1.2
•Sufficient time is built into
the LCLS schedule to
provide for the procurement
process.
1.5
1.4
-
0.1
Conventional Facilities
S20 Injector Facility
Magnetic Measurement Facility
Total
LLP BA
Contingency
Oct12-13, 2004
LCLS FAC Meeting
19.8
10
•Laser system includes a
large number of small
procurements + system
integration.
0.1
0.1
0.3
Undulator System
Ti Strongback
Magnet Blocks
Magnet Poles
1.09
FY06
-
BC1 Magnets
BC2 Magnets
RF Xband
1.04
FY05
•All LLP’s have been
reviewed during LCLS
TDR’s.
1.5
1.4
3.1
22.9
30.0
31%
•APP’s start the
procurement process.
•Contingency on LLP ~31%
Mark Reichanadter
reich@slac.stanford.edu
LCLS Summary Schedule (WIP)
FY 2004
OCT
JAN
APR
DOE Milestones
FY 2005
JUL
OCT
CD2b
JAN
APR
FY 2006
JUL
OCT
CD3a
Major LCLS Milestones
Sector 20 Injector Facility
Linac Facility
Main Control Center
Magnetic Measurement Facility
T2
T1
OCT
JAN
FY 2008
APR
Injector
JAN
Title 2
JUL
OCT
JAN
APR
Construction
LCLS Start Operation (XRay to Far Hall)
Title 2
•LCLS Schedule
•Systems are
~decoupled
during PED,
construction,
& I&C.
B.O.
Construction
B.
BD B.O.
XTOD B.O.
FEH B.O.
BTH B.O.
Title 2
CLOC
B.O.
Construction
OAL
UV Beam to Cathode
OSC/Pre-Amp
Drive Laser Avail for
LH Comm
DL1 Install Comp
Integ & C/O
Design/Procure
1st RF Power
Des/Proc
Install & C/O
Install WG & LTDL1
•Critical Path
RF Cond
RF Gun Ops w/Beam
L1, L2, L0, SAB & DL1 & LH
Linac
Design/Procure
Install & C/O
X-Band Klystron
Design/Procurement
Commission
•Linac (~140 days)
Cableplant
L1, BC1, L2, BC2, L3, & LTU, E-Dump
•Undulator (~170 days)
E-Dump Install
Installation
L1, BC1
L2,BC2,L3
LTU Install
•T3-BO-LTU-Dump
Commission
Undulator
Design
Ti Strongback
Magnet Poles
JUL
B.O
Construction
T1
Title 1
FY 2009
APR
Alcove B.O.
Title 1
Drive Laser
RF Gun
OCT
1st Beam on
Linac Axis
NEH B.O.
UND B.O. FEE B.O.
Other Facilities (Undulator,BD, RY, NEH,
FEH,FEE, BTH,CLOC & X-Ray Xport)
JUL
1st Beam on
Undulator
Construction
Title 2
JUL
CD4
MMF
Title 1
FY 2007
APR
MMF Qual Complete
FFTB Shutdown
Start Proc
for
T3 Constr
Conventional Facilities
JAN
CD3b
Granite Beams
Magnet Blocks
•1st Beam in Undulator
Vendor A-Prod Units
Design
Vendor B-Prod Units
Procure
Testing at MMF
Last Prod Unds
Received
Rcv 1st Arts
•Increased float with
new extended
schedule
Test
Del of 1st Arts to MMF
F/MM
Install
Comm
X-Ray Transport & Diagnostics
Commissioning Diagnostics
Design/Procure
Install
Comm
X-Ray End Stations
Laser
Detector
Design/Procure/Assy
Design/Procure 2-D X-RAY Detector
Operations
Oct12-13, 2004
LCLS FAC Meeting
Install & Commission
Demo
Operations
11
Mark Reichanadter
reich@slac.stanford.edu
LCLS WBS Organization
1.3
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
•LCLS is organized into fully integrated (design
through commissioning) decoupled systems.
•Decoupling allows each system to go as fast as
technically possible.
•Allows phased commissioning
2.3
1.4
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.4.6
Management & Integration
Product-based Components
I&A – Components into subsystems
Physics Commissioning
2.4
1.6
1.6.1
1.6.2
1.6.3
1.6.4
1.6.5
1.6.6
•Controls is embedded in technical systems.
•Improves controls / hardware interface.
•Configuration management is easier.
•Needs good coordination between Controls
Manager and System Manager.
• Dual signature authority
Oct12-13, 2004
LCLS FAC Meeting
2.6
12
LINAC SYSTEM
System Management & Integration
Linac Controls & Power Conversion Subsystem
Linac Magnets & Supports
Linac Vacuum Subsystem
Linac Electron Diagnostics
Linac RF Subsystem
Linac Installation & Alignment
Linac Commssioning (OPC)
UNDULATOR SYSTEM
Undulator System Management & Integration
Controls
Undulator Magnet & Support
Vacuum System
Diagnostics
Undulator System Installation and Alignment
Undulator Commssioning (OPC)
X-RAY END STATION SYSTEMS
System Management & Integration
Controls Subsystem
Mechanical/Vacuum Subsystem
Laser Subsystem
X-Ray Detectors
System Installation & Alignment
X-Ray Endstation Systems Commissioning (OPC)
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Organization thru L3
•LCLS Continues to
add staff in key areas
•With FY05 funding;
•Chief Scientist
•QA/QC
•Database Mgr
•Constr Safety
•Undulator ME’s
•Deputy CF Mgr
•LCLS Division
provides functional
support below L3
•Reorg in process to
exploit Injector-Linac
common systems
Oct12-13, 2004
LCLS FAC Meeting
13
Mark Reichanadter
reich@slac.stanford.edu
LCLS Technical Specifications
•Technical baseline
specifications are
defined.
•Additional documents
are added as the
design evolves.
•Technical specs under
configuration mgmt
Oct12-13, 2004
LCLS FAC Meeting
14
Mark Reichanadter
reich@slac.stanford.edu
LCLS is under Configuration Management
Management Control
LCLS Project Management Plan
with Appendices
LCLS Advance Procurement Plan
w/ Critical Procurements Appendix
LCLS Quality Implementation Plan
LCLS Risk Management Plan
with Risk Registry Appendix
Technical Control
Technical Specifications Documents
With GRD, PRDs, ESDs, ICDs
WBS Dictionary
Cost/Schedule/Resource Control
LCLS P3 Cost & Schedule Database
With Baseline Change Requests
LCLS L1-L2-L3 Milestones
Oct12-13, 2004
LCLS FAC Meeting
15
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Coordination
•ILCC meets quarterly to
address issues affecting
resource allocation and
coordination to the LCLS
project at the partner
laboratories.
•Federal Project Director is
invited to ILCC meetings.
•FAC meets semiannually and
provides advice on the
construction and technical
capabilities of the LCLS.
•SAC meets semiannually and
provides advice on the
scientific program of the LCLS.
Oct12-13, 2004
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
LCLS Monthly Report
(14 months reporting, 6 on Integrated project)
•Technical Highlights
•Issues and Assessments
•Earned-Value Performance
•Milestone Performance
•Change Control Log
LCLS Cost Performance Report - Work Breakdown Structure
Current Period ($K)
Actual
Budgeted Cost
Variance
Cost
Work
Work
Work
Schedule
Cost
Scheduled Performed Performe
WBS
Budgeted Cost
Work
Work
Scheduled Performe
30-Jun-04
Cumulative to Date ($K)
Actual
Variance
Cost
Work
Schedule
Cost
Performe
At Completion ($K)
Performance Indices
Budgeted
SPI
CPI
1.1 Project Management
162
140
115
-21
25
3,380
3,355
3,622
-25
-268
0.99
0.93
19,015
1.2 Injector
124
80
227
-45
-148
1,796
1,637
2,098
-160
-461
0.91
0.78
19,629
1.3 Linac
150
85
129
-65
-44
999
934
1,031
-64
-96
0.94
0.91
25,882
1.4 Undulator
112
152
211
40
-58
1,837
1,894
2,074
57
-181
1.03
0.91
45,526
1.5 X-ray Transport
30
55
68
25
-13
1,365
1,412
1,447
46
-36
1.03
0.98
23,877
1.6 X-ray Endstations
67
67
21
0
46
267
267
148
0
118
1.00
1.80
1.9 Conventional Facilities
1 LCLS Total Base Cost
19
311
-68
-292
1,280
1,184
1,323
-97
-140
0.92
0.89
62,679
598
1,082
-134
-484
10,924
10,681
11,744
-243
-1,063
0.978
0.909
213,201
LCLS Total Estimated Cost
273,000
Avail. Contingency
59,799
% Contingency / Rem. Work
29.5%
% Complete LCLS Base Cost
2.1 LCLS Project Mgmt, Planning & Admn (OPC)
2.2 Injector (OPC)
116
106
218
-10
-112
1,836
1,825
1,752
-11
73
0.99
0.70
44
46
0
1
46
214
149
0
-65
149
2.3 Linac (OPC)
0
0
0
0
0
0
0
0
0
0
2.4 Undulator (OPC)
0
0
0
0
0
6
2
0
-4
2
0.27
160
44
39
-116
6
526
84
39
-442
46
0.16
2.5 X-ray Transport (OPC)
2.6 X-ray Endstations (OPC)
2 LCLS Total Other Project Cost
LCLS Total Project Cost
LCLS FAC Meeting
17
5.5%
1.04
20,404
6,481
1,992
5,844
4,781
0
0
0
0
0
0
0
0
0
0
320
196
257
-124
-61
2,582
2,059
1,790
-522
269
0.798
1.150
42,000
1,053
794
1,339
-259
-545
13,506
12,741
13,535
-765
-794
0.943
0.941
315,000
2,498
% Complete LCLS TPC
Oct12-13, 2004
16,593
87
732
Mark Reichanadter
reich@slac.stanford.edu
4.0%
Latest
Revised
Estimate
Variance
How do we keep control of the project?
What are we doing? Single source of cost/schedule baseline data: LCLS WBS (P3)
Technical Specifications (GRD, PRDs, ESDs, ICDs, (see LCLS QIP) (Single Source)
Signature authority on Procurements
Regular Design Reviews (reduce risk)
Plan the work … Work the plan … Need to change the plan? → BCR → work new plan
How are we doing? Earned-Value Performance Management
Monthly Status on % Complete
Actual cost tracking versus budgets
Cost / Schedule Variances (PARS) – Emphasize meeting schedules, costs track closely.
L1, L2, L3 Milestone Reporting
Monitor Critical Path and Float
Contingency Usage / Risk Management
Who is doing what? Communication & Coordination
Weekly / Monthly LCLS Management and Physics Meetings
Weekly/Monthly/Quarterly LCLS/DOE Meetings
LCLS Monthly Report
ANL-LLNL-SLAC MOU
Inter-Laboratory Coordinating Council (ILCC)
LCLS Website (for all official documentation)
Need Help?
$$ - Contingency solves alot, though not all problems
Resources @ ANL/LLNL/SLAC via the ILCC
Oct12-13, 2004
LCLS FAC Meeting
18
Mark Reichanadter
reich@slac.stanford.edu
Plans for the Next Six Months
CD-2b (Approve Performance Baseline)
CD-3a (Authorize Long-Lead Procurements)
Make plans for full FY05 funding (~$54M)
Get funds out to partner labs
Staff up particularly in Controls, PM, and Engineering
Establish colocated procurement cell & staff
Award Long-Lead Procurements
Laser, Undulator, MMF, S20
Authorize Title II (Jacobs)
Put out SOW for CF Constr Mgmt
Oct12-13, 2004
LCLS FAC Meeting
19
Mark Reichanadter
reich@slac.stanford.edu