LCLS Facilities Advisory Committee
LCLS Organization &
Executive Status
M. Reichanadter / SLAC
Apr7-8, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
Outline
Status of the LCLS Project
Cost, Schedule and Resources
LCLS Organization & Staffing
Long-Lead Procurements
Preparation for Construction
Response to Oct04 FAC recommendations
Plans for the next six months
Apr7-8, 2005
LCLS FAC Meeting
2
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Status – 1
LCLS Critical Decision Status;
CD-0 Approve Mission Need – Complete (Jun01)
CD-1 Approve Preliminary Baseline Range – Complete (Oct02)
CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04)
CD-2B Approve Performance Baseline – ESAAB Scheduled for April 8
Continue to work with BREI & OECM for baseline validation
CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04)
CD-3B Approve Start of Construction – Scheduled (Nov05)
CD-4 Approve Start of Operations – Scheduled (Mar09)
LCLS Major Upcoming Start/Completion Dates;
Start of LCLS Construction Start– Mar06
Injector Laser Commissioning Start– Jun06
Injector E-Beam Commissioning Start– Apr07
Linac-to-Undulator Commissioning Start – Mar08
“First Light” (E-Beam through Undulator) Start – May08
LCLS Major Upcoming Project Reviews
FAC – Apr 7-8, 2005
DOE “Lehman” Review – May 10-12, 2005
Full Technical, Cost, Schedule and Management Review
Includes conceptual review of the LCLS Instruments (MIE) and LCLS Operations
DOE “Lehman” Review – Nov, 2005
CD-3B – Assess readiness for start of construction
Apr7-8, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Status – 2
LCLS is in the Design/Procure/Construct phase.
Design (Staffing up Mgmt & PED, Technical Specs, A/E 100% Title I, KickOff Title II)
Procure (Long-Lead Procurements)
Prep for Construction (CM/GC RFP, Construction Safety Plan, ISMS)
Safety First! Then think about schedule, technical and cost issues.
The LCLS P3 resource-loaded database is the approved scope, cost and
schedule.
LCLS performance and progress is based on the resource-loaded schedule.
Changes to the “plan” are approved through change control.
Earned-Value measured against resource-loaded schedule.
FY05 funding arrived in Jan05
Will have carryover in FY06
Advance the design (PED), particularly in Injector and Undulator
Injector, Linac, Undulator & CF LLP’s
Title 2 Design, CM/GC procurement
Emphasis on meeting schedules/milestones … cost will follow closely.
Safety First! Then think about schedule, technical and cost issues.
Apr7-8, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
LCLS BA, C+Comm & BCWS
LCLS Project TEC
350,000,000
300,000,000
250,000,000
Cost+COMM
200,000,000
BA
BCWS
BCWP
150,000,000
ACWP
100,000,000
50,000,000
FY
09
FY
08
FY
07
FY
06
FY
05
FY
04
FY
03
0
•FY06 is aggressive to stay to the schedule (Injector, Linac, Undulator, & CF all ramping up)
•Note; FY07 “Swing” work can be advanced if we have good cost and schedule performance
Apr7-8, 2005
LCLS FAC Meeting
5
Mark Reichanadter
reich@slac.stanford.edu
LCLS Total Project Cost (Feb05)
Linac Coherent Light Source BCWS Profile (AYM$)
WBS
System
FY02
FY03
FY04
Feb05
FY05
FY06
FY07
FY08
FY09
Total
1.1 Project Mgmt., Admin. & Integration
0.00
1.43
2.40
7.21
6.29
5.11
4.54
2.24
29.23
1.2 Injector System
0.00
0.64
1.86
7.42
6.73
1.38
0.35
0.07
18.44
1.3 Linac System
0.00
0.18
1.16
3.49
10.58
7.62
3.25
0.46
26.75
1.4 Undulator System
0.00
0.57
1.60
7.22
22.25
14.83
1.67
0.10
48.24
1.5 X-Ray Transport & Diagnostics
0.00
0.70
0.82
2.72
5.92
8.94
7.02
0.46
26.59
1.6 X-Ray Endstations
0.00
0.00
0.22
0.73
1.49
5.86
6.44
0.24
14.98
1.9 Conventional Facilities
0.00
0.11
1.61
8.36
20.11
37.15
8.98
0.43
76.75
Estimated Base Cost
0.00
3.64
9.67
37.16
73.37
80.89
32.25
3.99
240.98
Contingency
0.00
0.00
0.00
12.91
12.17
24.61
18.25
6.01
73.95
Total Estimated Cost (Base + Contingency)
0.00
3.64
9.67
50.08
85.54
105.50
50.50
10.00
314.93
2.1 Project Mgmt., Admin. & Integration
1.50
0.00
1.17
1.88
1.81
4.95
7.00
14.86
33.16
2.2 Injector System
0.00
0.00
0.22
0.54
0.25
3.66
1.14
0.34
6.16
2.3 Linac System
0.00
0.00
0.00
0.00
0.00
1.10
1.11
0.34
2.55
2.4 Undulator System
0.00
0.00
0.34
0.50
0.38
4.79
0.93
0.34
7.27
2.5 X-Ray Transport & Diagnostics
0.00
0.00
0.27
0.54
0.06
0.66
2.11
0.69
4.34
2.6 X-Ray Endstations
0.00
0.00
0.00
0.17
0.18
0.53
2.18
0.49
3.55
2.9 Conventional Facilities
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Project Costs
1.50
0.00
2.00
3.63
2.67
15.69
14.47
17.06
57.03
Management Reserve
0.00
0.00
0.00
0.37
0.83
0.31
1.03
4.44
6.97
Total Other Project Cost (Base + MR)
1.50
0.00
2.00
4.00
3.50
16.00
15.50
21.50
64.00
Total Project Costs (Base + Cont. + OPC)
1.50
3.64
11.67
54.08
89.04
121.50
66.00
31.50
378.93
LCLS Cost &
Schedule Estimate
----------------$315M TEC
$379M TPC
CD-4 Mar09
-----------------Major emphasis/yr
FY05
-LLP’s, Staffing,
PED, T2 & CM/GC
FY06
-Inj, Lin, Und Proc’s
& Mock-Up, T3
FY07
-Inj Comm, Linac,
Und Assemblies
XTOD/XES Proc, 2-D
Det, T3
FY08
-T3 BO’s, XTOD/XES
Proc, May08 First
Light
Linac Coherent Light Source Funding Profile (AYM$)
FY02
TEC Funding
OPC Funding
Total Funding
Apr7-8, 2005
LCLS FAC Meeting
FY03
0.00
1.50
1.50
FY04
5.93
0.00
5.93
FY05
7.46
2.00
9.46
FY06
50.08
4.00
54.08
6
85.54
3.50
89.04
FY07
FY08
FY09
Total
105.50
50.50
10.00
315.00
16.00
15.50
21.50
64.00
121.50
66.00
31.50
379.00
Mark Reichanadter
reich@slac.stanford.edu
FY09
-CD-4 Mar09
LCLS Cost Performance Report – Feb05
LCLS Cost Performance Report - Work Breakdown Structure
Cumulative to Date ($K)
Current Period ($K)
WBS
Budgeted Cost
Work
Scheduled
Work
Performed
28-Feb-05
Variance
Actual Cost
Work
Performed Schedule
Cost
Budgeted Cost
Work
Work
Scheduled Performed
Actual Cost
Work
Performed
At Completion ($K)
Variance
Performance Indices
Latest
Revised
Estimate
Budgeted
Schedule
Cost
SPI
CPI
1.1 Project Management
630
409
292
-221
118
5,655
5,434
4,927
-221
507
0.96
1.10
29,294
1.2 Injector
-35
415
202
450
213
2,963
3,186
3,203
223
-17
1.08
0.99
18,435
1.3 Linac
151
289
90
138
199
2,051
1,898
1,827
-153
70
0.93
1.04
26,751
1.4 Undulator
600
316
252
-284
64
3,265
2,972
2,965
-293
6
0.91
1.00
48,242
1.5 X-ray Transport
225
266
332
42
-65
1,928
1,968
1,969
40
-1
1.02
1.00
26,595
80
83
80
3
3
451
454
407
3
47
1.01
1.12
14,956
478
444
59
-34
385
2,761
2,659
2,314
-101
345
0.96
1.15
76,754
2,129
2,223
1,306
94
917
19,074
18,571
17,613
-502
958
0.97
1.05
241,027
1.6 X-ray Endstations
1.9 Conventional Facilities
1 LCLS Total Base Cost
LCLS Total Estimated Cost
315,000
Avail. Contingency
73,973
% Contingency / Rem. Work
33.3%
% Complete LCLS Base Cost
2.1 LCLS Project Mgmt, Planning & Admn (OPC)
7.3%
169
138
259
-31
-121
3,462
3,464
3,727
2
-262
1.00
0.93
33,199
92
164
87
72
77
407
478
441
71
36
1.17
1.08
6,089
0
0
0
0
0
1
1
1
0
0
1.00
1.00
2,552
2.4 Undulator (OPC)
70
30
-5
-40
35
594
527
477
-67
50
0.89
1.11
7,269
2.5 X-ray Transport (OPC)
13
13
-178
0
191
343
498
336
154
161
1.45
1.48
4,342
7
0
0
-7
0
44
7
5
-36
3
0.17
2.9 Conventional Facilities (OPC)
-47
-48
0
-1
-48
0
0
41
0
-41
0.00
0.00
0
2 LCLS Total Other Project Cost
305
297
163
-7
134
4,851
4,975
5,028
124
-52
1.03
0.99
56,998
2.2 Injector (OPC)
2.3 Linac (OPC)
2.6 X-ray Endstations (OPC)
3,546
LCLS Other Project Cost
64,000
Avail. Management Reserve
7,002
% Contingency / Rem. Work
13.5%
% Comp LCLS Other Project Cost
LCLS Total Project Cost
2,434
2,520
1,469
86
1,051
23,925
23,547
22,641
-378
905
0.98
1.04
% Complete LCLS TPC
Apr7-8, 2005
LCLS FAC Meeting
7
Mark Reichanadter
reich@slac.stanford.edu
8.8%
379,000
6.2%
Variance
LCLS Summary Schedule – Mar05
FY 2004
OCT
JAN
FY 2005
APR
DOE Milestones
JUL
OCT
JAN
APR
FY 2006
JUL
CD2b
CD3a
OCT
JAN
FY 2007
APR
JUL
OCT
Sector 20 Injector Facility
Linac Facility
Main Control Center
Magnetic Measurement Facility
Undulator Hall
Construction
Title 1
Injector
Construction
OCT
JAN
APR
JUL
1st Light
LCLS Start Operation (XRay to Far Hall)
Construction
MCC B.O.
• Schedule Float
•213 days (10.5
mos.)
•~23% cont wrt CD-4
XTOD B.O.
UND B.O.
BD B.O.
Construction
FEE B.O.
FEH B.O.
Title 2
CLOC B.O.
BTH B.O.
Construction
Drive Laser Award
UV Beam to Cathode
Injector ARR
Drive Laser
C/O
Design/Procure
RF Gun
Commission
• Critical Path
•Und B.O. - Und Inst
to 1st Light
Design/Procure
Wall Region Install
Heater Region Install
Laser Heater Install
Accelerator Region Install
Gun Region Install
Linac
X-Band Klystron
Cableplant
Inject RF Install
Commission
Spectrometer Install
Design/Procurement
L1, BC1, L2, BC2, L3, & LTU, E-Dump
• FY05 Shutdown
•~1 month
E-Dump Install
Installation
Highlights
Linac B.O.
MMF
Title 2
Drive Laser RFP
JUL
Construction
Title 2
T1
Title 2
Title 1
FY 2009
APR
LCLS ARR
NEH B.O.
Other Facilities (Undulator,BD, RY, NEH,
FEH,FEE, BTH,CLOC & X-Ray Xport)
JAN
Linac ARR
Start Injector
Comm (Drive
Laser)
S20/Alcove B.O.
Title 2
MMF
Title 1
OCT
Injector Accelerator
ARR
FFTB Shutdown
Title 2
Title 1
FY 2008
JUL
CD4
Start Proc
for
T3 Constr
T1
APR
CD3b
Major LCLS Milestones
Conventional Facilities
JAN
L2,BC2,L3
L1, BC1
LTU Install
Commission
Undulator
Ti Strongback
• FY06 shutdown
•~ 4 months
Magnet Blocks
Magnet Poles
Design
Design
Procure
Rcv 1st Arts
Testing at MMF
33 Prod Unds
Received
Del of 1st Arts to MMF
F/MM
• FFTB Shutdown
•Jul06
•LCLS may request
advancing this date
Install
Commission
X-Ray Transport & Diagnostics
Design/Procure
Solid Attenuator Install
Commissioning Diagnostics
X-Ray End Stations
Gas Attenuator Install
Tunnel Mech/Vac Install
Award Initial Funding
Laser Design/Procure/Assy
Design/Procure 2-D X-Ray Detector
Operations
Apr7-8, 2005
LCLS FAC Meeting
Commission
Install
Install
Commission
8
Operations
Mark Reichanadter
reich@slac.stanford.edu
LCLS L1 and L2 Milestones
• 7 L1 Milestones
tracked by DOESC1
• 27 L2 Milestones
tracked by DOESSO
• 132 L3
Milestones
tracked by LCLS
Project Office
• L1-L2-L3 under
change control
• Add'l L4’s
tracked by
System
Managers
Apr7-8, 2005
LCLS FAC Meeting
9
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Organization (Mar05)
Increase senior
level expertise
•Accel Team Ldr.
•Construction &
ES&H Safety
Professionals
•Dedicated
Procurement
Group
•E-Beam and XRay Systems
Managers add a
layer between
WBS Managers
and Project Office
(better integration)
•Laser Group
Manager to
provide expertise
to entire project
Apr7-8, 2005
LCLS FAC Meeting
10
Mark Reichanadter
reich@slac.stanford.edu
LCLS Peoplepower / System / Lab
FY2004
(actuals)
11.2
5.4
40.2
56.8
LCLS Estimated FTE's
ANL
LLNL
SLAC
Total
FY2005
15.59
8.7
88.48
112.77
FY2006
20.76
10.43
107.79
138.98
FY2007
13.01
11.77
106.5
131.28
FY2008
2.82
10.46
74.59
87.87
FY2009*
0.33
5.72
51.69
57.74
TOTAL
63.71
52.48
469.25
585.44
*FY2009 annualized rate
LCLS Physicist, Engineering & Management Resources (SLAC Only)
80
Physicist/Post-Doc
70
Pwr Conv Engr
60
Mech Drafting/Design
LCLS resource
usage is derived
from resourceloaded schedule.
Staffing @ SLAC
Laser Engr
50
40
Klystron Engr
-Controls-MOU
Project Office Staff
-RF-MOU
Electrical Engineer
30
Controls Programmer
Controls Engineer
20
Controls Coordinator
10
0
FY2004
(actuals est*)
Mech/Vacuum Engineer
FY2005
Apr7-8, 2005
LCLS FAC Meeting
FY2006
FY2007
FY2008
11
FY2009
-Engr-Improving
PO Staff-need
senior-level and
construction mgmt
Laser-need to
recruit talent
Mark Reichanadter
reich@slac.stanford.edu
Actual Reported Staffing @ SLAC
LCLS FTE's @ SLAC
70
FY05 funding @
SLAC
60
FTE's
50
40
•
63.5.0 FTE’s (Feb05)
•
Does not include
additional staff under
contract
–
–
–
30
20
Award Title I
10
Treading water.
Year-long CR or fullfunding?
Jacobs
PMCS – AIM
Consultants
•
•
–
CM/GC (6/05)
N
O
ct
-0
3
ov
-0
D 3
ec
-0
3
Ja
n0
Fe 4
b0
M 4
ar
-0
Ap 4
r0
M 4
ay
-0
Ju 4
n04
Ju
l-0
Au 4
g0
Se 4
p04
O
ct
-0
N 4
ov
-0
D 4
ec
-0
4
Ja
n0
Fe 5
b05
0
Apr7-8, 2005
LCLS FAC Meeting
12
Dalesio
Desaulniers
Mark Reichanadter
reich@slac.stanford.edu
FY05 Matrix Support
ESD-LCLS & RF-LCLS MOU’s
•LCLS Controls
and RF Managers
are members of
LCLS Division and
co-located in
B280.
•ESD matrix ~7.0
FTE’s in FY05 to
LCLS. LCLS still
plans 2 EE hires.
•KD matrix ~3.0
FTE’s in FY05 to
LCLS + mfg & RF
Gun Support.
•CEH MOU (TBD)
•Accel Dept (TBD)
Apr7-8, 2005
LCLS FAC Meeting
13
Mark Reichanadter
reich@slac.stanford.edu
LCLS Facilities @ SLAC
B750 LCLS temporary staging/storage,
permanent lab, testing and machine
shop space. Share with other users,
LSS?, EXO? Remove Mark II
Detector?
B280 A&B
2 floors
~13,000sf
S20-2,160sf
facility Laser &
Control Rm
MMF-4,000sf facility used to
tune, measure and store
undulator magnets
Apr7-8, 2005
LCLS FAC Meeting
14
Mark Reichanadter
reich@slac.stanford.edu
LCLS Procured Materials and Services
LCLS Procurements and Subcontracts
$70,000
$60,000
$50,000
AYK$
T3 Constr
$40,000
SLAC
$30,000
LLNL
ANL
$20,000
$10,000
$0
FY05
FY06
FY07
FY08
FY09
AYK$
FY05
FY06
FY07
FY08
FY09
Total
ANL
$2,219
$15,646
$13,244
$62
$2,104 $33,274
LLNL
$30
$2,863
$2,615
$4,502
$1 $10,011
SLAC
$12,425
$14,310
$16,617 $15,514
$4,565 $63,430
T3 Constr
$2,541
$20,246
$29,993
$5,701
$0 $58,481
Total
$17,215
$53,064
$62,468 $25,779
$6,670 $165,196
Apr7-8, 2005
LCLS FAC Meeting
15
LCLS uses decentralized three
procurement groups at ANL, LLNL
and SLAC
ANL-LCLS Proc Mgr – J. Ingraffia
LLNL-LCLS Proc Mgr – G. Otani
SLAC-LCLS Proc Mgr- Dave
McGiven
SLAC-LCLS Procurement
Cell manages LCLS
procurements and
coordinates closely with
SLAC Purchasing for less
critical or commodity
purchases
LCLS Technical Leads
B. Freeman
V. Villanueva
LCLS CF Lead
B. Patten
Mark Reichanadter
reich@slac.stanford.edu
LCLS Long-Lead Procurements
LCLS PROJECT
Long Lead Procurements (LLP)
BCWS, AYM$
WBS
1.02
Description
Injection System
* Drive Laser ($1,090k)
* Streak Camera ($350k)
1.03
Total
12.7
1.3
14.0
-
-
LINAC System
0.1
0.2
1.2
0.7
0.9
1.1
-
0.2
0.3
1.5
•Laser and Conv Fac are
most critical to maintaining
schedule.
1.2
1.9
0.9
1.2
•Sufficient time is built into
the LCLS schedule to
provide for the procurement
process.
1.5
1.4
-
0.1
Conventional Facilities
S20 Injector Facility
Magnetic Measurement Facility
Total
LLP BA
Contingency
Apr7-8, 2005
LCLS FAC Meeting
19.8
16
•Laser system includes a
large number of small
procurements + system
integration.
0.1
0.1
0.3
Undulator System
Ti Strongback
Magnet Blocks
Magnet Poles
1.09
FY06
-
BC1 Magnets
BC2 Magnets
RF Xband
1.04
FY05
•All LLP’s have been
reviewed during LCLS
TDR’s.
1.5
1.4
3.1
22.9
30.0
31%
•APP’s start the
procurement process.
•Contingency on LLP ~31%
Mark Reichanadter
reich@slac.stanford.edu
Preparations for Construction
Safety
LCLS ISMS established, add ES&H staff to PO
ES&H – M. Scharfenstein
Construction ES&H – R. Hislop
Working with SLAC ES&H and SOC on approval and
review processes.
Establish LCLS Construction Safety Plan
S20 and MMF construction to provide good feedback on
processes and policies prior to main construction effort.
CM/GC RFP going through DOE approval process
Largest procurement for LCLS (~60M)
Evaluation and Advisory Boards are established
Start construction March 2006!
Apr7-8, 2005
LCLS FAC Meeting
17
Mark Reichanadter
reich@slac.stanford.edu
LCLS Response to Recommendations
Oct04 FAC
Steep ramp-up of staff in light of FY05 CR is
not feasible. Exploit Continuing Resolution
by replanning work.
LCLS replanned its effort assuming a CR
through Dec04 with full-funding in Jan05, which
is what occurred.
LCLS has effectively staffed up when funding
became available.
Apr7-8, 2005
LCLS FAC Meeting
18
Mark Reichanadter
reich@slac.stanford.edu
LCLS Response to Recommendations
Oct04 FAC
Update the Risk Registry monthly.
The Risk Registry is updated monthly and a dedicated Risk
Management meeting is held each month.
AC Conductivity was placed on the Risk Registry but is now
considered a low risk.
A FY06 CR is a serious risk to the project. Under a CR;
1/12 of PED (~$2.5M), 1/12 LLP ($0), 1/12 of OPC (~$3.5M) or
~$500K/mo. Ave 1-Q 06 ‘burn rate’ is ~$5.5M/mo.
Two plusses;
Late FY05 funding, LCLS predicts a BA carryover ( ~$13M).
Actual construction start is planned for Mar06 (3Q-06).
Mitigation strategy;
Pull back on technical system procurements, hold CDG together.
Most likely impact; >1Q CR will delay schedule (reduced float,
increase cost)
Looking to push non-critical path work from FY05 to FY06
Continue to work with DOE SSO and BES on additional mitigation plans.
Apr7-8, 2005
LCLS FAC Meeting
19
Mark Reichanadter
reich@slac.stanford.edu
LCLS Response to Recommendations
Oct04 FAC
Global integration needs more attention/resources.
LCLS has added substantial resources to
integration;
Added Integration/Installation Mgr (R.M. Boyce)
Added Accelerator Team Leader (P. Emma)
Added E-Beam System Mgr (TBD ~2 weeks)
Added Photon Beam System Mgr (J. Arthur)
2 Undulator Project Engineers
G. Pile – ANL, B. Youngman - SLAC
Added QA Mgr (TBD ~1week), D-Dbase Mgr (TBD)
Continue to push on specs (PRD, ESD, ICD, RDS)
Apr7-8, 2005
LCLS FAC Meeting
20
Mark Reichanadter
reich@slac.stanford.edu
LCLS Technical Specifications
•Technical baseline
specifications are
defined.
•Documents are added/
revised as the design
evolves.
•Technical specs under
configuration mgmt.
Apr7-8, 2005
LCLS FAC Meeting
21
Mark Reichanadter
reich@slac.stanford.edu
LCLS is under Configuration Control
Management Control
LCLS Project Management Plan
with Appendices
LCLS Advance Procurement Mgmt Plan
LCLS Quality Implementation Plan
LCLS Risk Management Plan
with Risk Registry Appendix
Technical Control of Scope
Technical Specifications Documents
GRD, PRDs, ESDs, RDSs, ICDs
WBS Dictionary
Cost/Schedule/Resource Control
LCLS P3 Cost & Schedule Database
With Baseline Change Requests
LCLS L1-L2-L3 Milestones & Dictionary
All LCLS Project documentation can be found
on the LCLS website
Apr7-8, 2005
LCLS FAC Meeting
22
Mark Reichanadter
reich@slac.stanford.edu
Plans for the Next Six Months
Baseline LCLS (Cd-2b)
Complete staffing and co-location of Central Design Group
at 3 labs.
Continue to push ISMS into LCLS work processes.
Continue to work enhance integration effort and processes.
Complete awarding of Long-Lead Procurements
Laser, Injector components, Undulator Materials, S20 and MMF)
Complete Title II on schedule (Nov30)
Award CM/GC (Jun30)
Maximize overlap between A/E T2 and CM effort.
CD-3b (Approve Construction Start)
Make plans flexible for full FY06 funding (~$89M) or CR?
Apr7-8, 2005
LCLS FAC Meeting
23
Mark Reichanadter
reich@slac.stanford.edu