SNC Personnel Action Form
When saving this document electronically, please use the following
format:
PAF “Position Number” “Last Name” “Date”
Example: PAF000456 Smith 072512
Revised September 2014
Biographic and Address Information
Date:
ID Number:
First Name:
Middle Initial:
Last Name:
Home Address:
Employment Status (Place an “X” for the Status that applies)
New Hire (must complete all HR paperwork before starting)
Re-Hire
Special Pay/Assignment/Other
Terminate/Quit/Retired
(Justification and Amount Required)
Former SNC Student Employee
Revision/Void Original (Date of Original):
Position Status
Home Dept (Org):
First Day Worked:
Position Number:
Last Day Worked:
Pos No. (Multiple):
Start of Pay Period:
Position Title:
End of Pay Period:
Salary/Stipend:
Number of Pay Periods:
(Bi-weekly payments)
Hourly Rate:
Total Hrs Worked:
One Time Pay (Lump Sum):
FTE:
Credits/Semester:
1st
2nd
J/Summer
Check Date:
Office Hrs/Week
Justification/Course #’s:
Budget Information (Knightline Org/Labor Distribution)
Fund:
Org:
Acct:
Prog:
Percent:
%
Fund:
Org:
Acct:
Prog:
Percent:
%
Fund:
Org:
Acct:
Prog:
Percent:
%
Alternate Pos:
Non-Personnel Account:
Existing Budget Amount:
Funding Source:
Current Pos:
(Identify Funding Source)
Comments/Funding Source:
Approval Routing List (Person in Step 1 sends as attachment to Person in Step 2 and so on)
1. Supervisor (Time Sheet Approver) Name and Date:
2. Department Head Name and Date:
3. Division VP Name and Date:
4. Human Resources Name and Date:
5. Payroll Name and Date:
6. Director of Finance Name and Date:
7. VP Business and Finance Name and Date:
Confidential
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HOW TO PROCESS PAFs
The Personnel Action Form (PAF) is used to make changes in an employee’s job status or to a position, and to hire
employees who do not go through the standard hiring process (such as Adjuncts, Pool Workers, and Temporary
Assignments). Always check that you are using the most recent revision of this form which can be found at this website:
http://www.snc.edu/hr/documents.html?d=/PAF_and_PRF
Biographic and Address Information
Complete as much information as possible. Please use legal and current names. Do not use nicknames. Home address is
only necessary if a new employee or rehire.
Employment Status
Place a check in the appropriate box.
 New Hire: Employee has never been paid by the College through Payroll. (Note: Paperwork must be completed
in HR before employee starts working and can even get paid. Paperwork packets can be found at this website:
http://www.snc.edu/hr/documents.html?d=/Employment/New_Hire_Packets Employees should also bring
identification for the immigration form such as Driver’s License, Social Security Card, U.S. Passport, and Birth
Certificate.
 Re-Hire: Employee has worked for the College previously AND was paid through payroll (Not as an SNC
Student).
 Former SNC Student Employee: Employee was on student payroll and has recently graduated.
 Special Pay/Assign: Paying an existing employee additional compensation not part of the employee’s normal
employment pay. (One-time payments)
 Terminate/Quit/Retired: Term employment for an employee (will term computer account and email).
Position Status
 First Day Worked: First day employee starts performing duties for this compensation. This is also the effective
date.
 Last Day Worked: Last day employee performs duties for this compensation. Also date of term/quit/retirement.
 Start of Pay Period: Date of Pay period that payment should start (Not actual check date).
 End of Pay Period: End date of pay period that payment should end (Not actual check date).
 Number of Pay Periods: Number of pay periods that employee should receive payment.
 One Time Payment: Employee is to be paid one lump sum. “Check Date” must be entered if this is elected.
 Total Hours Worked: Total hours person is working or expected to work for the listed payment.
Budget Information
This section allows the Director of Finance to verify that the position is budgeted and that the budget is adequate to cover
your request. If you need help with this information, the Director of Finance and/or Manager of Payroll and Personnel
Budgets can assist you. Some positions, like Dining Services, have multiple orgs. All possible Orgs should be listed.
Approval Routing List
Sign as supervisor and then forward to the Department Head for signature who should then route to the appropriate parties
until all of the necessary parties have signed the form. For terminations, resignations, or retirements, only the supervisor
signature is needed before forwarding to Human Resources. After the form has been completed and has arrived in the
Human Resources department, a copy will be sent to the Department Head after the “action” has been processed.
Old/Incorrect/Incomplete Forms
Forms sent that are old versions, incorrect, or incomplete will delay processing. You may be required to re-submit the
correct form.
Data Security
For any position with system access to financial data, please consider any necessary changes to fund and organization
code security rights. Supervisors are responsible for maintaining security rights. For more information, see:
www.snc.edu/financedepartment/staff/access.html.
Confidential
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