Meeting of the
LCLS Facilities Advisory Committee
LCLS Project Management
M. Reichanadter / SLAC
Oct 27-28, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
Outline
Status of the LCLS
Progress in the past six months
Project Management
Cost and Schedule Performance
Contingency Allocation
Organization and Integration
Plans for the next six months
Risks/challenges ahead
Oct 27-28, 2005
LCLS FAC Meeting
2
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Status
LCLS Critical Decision Status;
CD-0 Approve Mission Need – Complete (Jun01)
CD-1 Approve Preliminary Baseline Range – Complete (Oct02)
CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04)
CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04)
CD-2B Approve Performance Baseline – April 11, 2005
OECM validated baseline June 7, 2005
CD-3B Approve Start of Construction – Scheduled (Mar06)
CD-4 Approve Start of Operations – Scheduled (Mar09)
LCLS Major Upcoming Start/Completion Dates;
Start of LCLS Construction Start– Mar06
Injector Laser Commissioning Start– Jun06
Injector E-Beam Commissioning Start– Apr07
Linac-to-Undulator Commissioning Start – Mar08
“First Light” (E-Beam through Undulator) Start – May08
LCLS Major Upcoming Project Reviews
DOE Status Meeting – Nov17, 2005
CD-3B DOE “Lehman” Review – Feb06
Assess readiness for start of construction
Oct 27-28, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Status (last six months)
SLAC has reorganized its divisions and upper management.
ISMS, construction/contractor management procedures have undergone extensive revision.
Additional training for all personnel and higher visibility on safe working practices at SLAC.\
More visibility into SLAC Operations and Photon Science.
LCLS is in the Design/Procure/Construct (execution) phase.
Safety First! Then think about schedule, technical and cost.
Performance and progress based on “earning-value” against its resource-schedule.
With CD-2b, changes are handled via LCLS Change Control Board (working well)
LCLS Staffing at ANL, LLNL and SLAC nearing full project team (on schedule).
Strengthened Procurement and Conventional Facilities
A few positions are still open (Controls Mgr, Undulator ME’s @ SLAC, CF UTR’s)
LCLS Procurements are going well with the dedicated cell.
Procurement team is co-located with technical team and working reasonably well.
All Injector, Linac, Undulator & CF LLP’s are well-advanced
CM/GC procurement (LCLS largest and most complex now awarded (Turner Construction).
LCLS Technical Specifications improving.
Technical Specifications continue to mature most are now complete or nearing completion.
Photon System (XTOD and XES) are the least mature (input from Users and final CF design
System Integration strengthened with R. Boyce, D. Marsh and A. Chan.
LCLS Title 2 Design is key concern.
Schedule delays (30% submission late) Cost high (working to get back in the box)
Oct 27-28, 2005
LCLS FAC Meeting
Mark Reichanadter
reich@slac.stanford.edu
LCLS Activities @ SLAC
You are here
B750 LCLS temporary staging/storage,
permanent lab, testing and machine
shop space. Share with other users,
LSS?, EXO? Remove Mark II
Detector?
B280 LCLS Central
Design Team
2 floors, 84 offices
~13,000sf
MMF-4,000sf facility used to
tune, measure and store
undulator magnets
S20-2,160sf
facility Laser &
Control Rm
S24 Stairway
FFTB/BSY
Vertical Wall
Project
• LCLS upgrades to the SLAC site are
underway. (LLP funding)
• Shutdown allows the installation of key
injector components in the injector vault.
Oct 27-28, 2005
LCLS FAC Meeting
5
Mark Reichanadter
reich@slac.stanford.edu
LCLS Performance – Aug05
LCLS Cost/Schedule Status Report - Work Breakdown Structure
31-Aug-05
Cumulative to Date ($K)
WBS
Budgeted Cost
Work
Scheduled
Work
Performed
At Completion ($K)
Variance
Actual Cost
Work
Performed
Performance Indices
Latest Revised
Estimate
Budgeted
Schedule
Cost
SPI
CPI
Variance
1.1 Project Management
8,880
8,375
8,648
-505
-273
0.94
0.97
28,970
28,970
0
1.2 Injector
7,113
6,163
6,096
-951
67
0.87
1.01
19,297
19,297
0
1.3 Linac
3,122
3,049
2,520
-73
529
0.98
1.21
26,431
26,431
0
1.4 Undulator
8,912
6,244
6,206
-2,668
39
0.70
1.01
50,724
50,724
0
1.5 X-ray Transport
4,356
4,225
4,102
-131
123
0.97
1.03
27,127
27,127
0
721
721
680
0
41
1.00
1.06
14,779
14,779
0
1.9 Conventional Facilities
4,813
4,828
5,394
15
-567
1.00
0.89
80,649
80,649
0
1 LCLS Total Base Cost
37,917
33,604
33,646
-4,313
-42
0.89
1.00
247,976
247,976
0
1.6 X-ray Endstations
LCLS Total Estimated Cost
2.1 LCLS Project Mgmt, Planning & Admn (OPC)
315,000
315,000
Avail. Contingency
67,024
67,024
% Contingency / Rem. Work
31.3%
31.3%
% Complete LCLS Base Cost
13.6%
13.6%
4,437
4,538
4,345
101
193
1.02
1.04
33,021
33,021
0
699
757
578
58
179
1.08
1.31
6,107
6,107
0
1
1
1
0
0
1.05
1.00
2,545
2,545
0
2.4 Undulator (OPC)
742
689
776
-53
-86
0.93
0.89
5,873
5,873
0
2.5 X-ray Transport (OPC)
480
412
339
-68
73
0.86
1.22
4,015
4,015
0
2.6 X-ray Endstations (OPC)
165
137
98
-28
39
0.83
1.39
5,200
5,200
0
2.9 Conventional Facilities (OPC)
0
0
0
0
0
0
0
0
2 LCLS Total Other Project Cost
6,524
6,534
6,136
10
397
56,761
56,761
0
64,000
64,000
2.2 Injector (OPC)
2.3 Linac (OPC)
1.00
1.06
LCLS Other Project Cost
LCLS Total Obligations to Date
58,430
LCLS Total Project Cost
44,441
Avail. Management Reserve
7,239
7,239
% Contingency / Rem. Work
14.4%
14.4%
% Comp LCLS Other Project Cost
40,137
39,782
-4,303
355
% Complete LCLS TPC
Oct 27-28, 2005
LCLS FAC Meeting
6
0.90
1.01
11.5%
11.5%
379,000
379,000
13.2%
13.2%
Mark Reichanadter
reich@slac.stanford.edu
• LCLS in the
“green”
LCLS TEC Planned Spending / Month
LCLS PROJECT - PED & CONSTRUCTION
80,000,000
70,000,000
• Variances
caused by
inaccurate
plan rather
than real
schedule
delay.
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
Prior
Mo's
MAR_05 APR_05 MAY_05 JUN_05
JUL_05
AUG_05 SEP_05 OCT_05 NOV_05 DEC_05 JAN_06
FEB_06
Mo S
17,613,41 1,663,846 2,281,115 2,968,973 3,286,115 4,140,441 5,962,705 5,517,648 7,741,969 6,294,452 6,155,789 5,380,789 5,463,736
Mo P
17,613,41 1,663,846 2,281,115 2,625,520 2,915,361 2,976,891 3,527,565
Mo A
17,613,41 1,663,846 2,281,115 2,876,780 2,729,733 3,335,870 3,144,993
Cum S 17,613,41 19,277,25 21,558,37 24,527,34 27,813,46 31,953,90 37,916,60 43,434,25 51,176,22 57,470,67 63,626,46 69,007,25 74,470,99
Cum P 17,613,41 19,277,25 21,558,37 24,183,89 27,099,25 30,076,14 33,603,71
Cum A 17,613,41 19,277,25 21,558,37 24,435,15 27,164,88 30,500,75 33,645,75
Oct 27-28, 2005
LCLS FAC Meeting
7
Mark Reichanadter
reich@slac.stanford.edu
LCLS TEC Planned Spending / Month
UNDULATOR SYSTEM (TEC)- SPA
18,000,000
16,000,000
14,000,000
• Largest
variance due
to plan
called for full
earned-value
on Und
materials
rather than
progress
payment.
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
Prior
Mo's
MAR_05 APR_05 MAY_05 JUN_05
JUL_05 AUG_05 SEP_05 OCT_05 NOV_05 DEC_05 JAN_06
FEB_06
Mo S
2,965,465 281,380
402,133
257,358
958,576 1,162,423 2,884,622 1,223,069 1,423,281 1,151,226 1,596,843 1,034,532 1,288,822
Mo P
2,965,465 281,380
402,133
267,959
876,646
843,105
607,519
Mo A
2,965,465 281,380
402,133
679,807
531,300
878,825
466,762
Cum S 2,965,465 3,246,846 3,648,978 3,906,336 4,864,912 6,027,335 8,911,957 10,135,02 11,558,30 12,709,53 14,306,37 15,340,90 16,629,73
Cum P 2,965,465 3,246,846 3,648,978 3,916,938 4,793,584 5,636,689 6,244,208
Cum A 2,965,465 3,246,846 3,648,978 4,328,786 4,860,086 5,738,910 6,205,673
Oct 27-28, 2005
LCLS FAC Meeting
8
Mark Reichanadter
reich@slac.stanford.edu
• We are
correcting
the plan.
LCLS Cost and Schedule Performance
LCLS Cost and Schedule Indices (TEC Only)
1.100
BCWP/BCWS (SPI)
1.050
BCWP/ACWP (CPI)
1.000
• Biggest SV (In,
UN) appear to
be due to an
inaccurate plan
not a schedule
delay.
• Call for
managers to
utilize a 6-mo
look-ahead
0.950
0.900
0.850
0.800
05
gAu
9
5
l-0
Ju
05
nJu
5
-0
ay
M
5
r- 0
Ap
5
-0
ar
M
05
bFe
05
nJa
LCLS FAC Meeting
04
cDe
04
vNo
4
-0
ct
O
Oct 27-28, 2005
Mark Reichanadter
reich@slac.stanford.edu
LCLS Summary Schedule – Aug05
FY 2004
OCT
JAN
FY 2005
APR
DOE Milestones
JUL
OCT
JAN
APR
FY 2006
JUL
CD2b
CD3a
OCT
JAN
Sector 20 Injector Facility
Linac Facility
Main Control Center
Magnetic Measurement Facility
Undulator Hall
Construction
Title 1
APR
S20/Alcove B.O.
FY 2008
JUL
Injector
JAN
Title 2
T1
Title 2
Construction
Construction
OCT
JAN
APR
LCLS ARR
LCLS Start Operation (XRay to Far Hall)
BD B.O.
Construction
FEE B.O.
CLOC B.O.
BTH B.O.
Construction
Drive Laser Award
•Maintained full
schedule float on
critical path
UV Beam to Cathode
Injector ARR
C/O
Design/Procure
RF Gun
• Schedule Float
•Mar05 213 days
•CP - Und B.O. - Und
Inst to 1st Light
XTOD B.O.
UND B.O.
Title 2
Drive Laser
Highlights
JUL
1st Light
Linac ARR
FEH B.O.
Drive Laser RFP
JUL
MCC B.O.
MMF
Title 2
Title 1
FY 2009
APR
Linac B.O.
NEH B.O.
Other Facilities (Undulator,BD, RY, NEH,
FEH,FEE, BTH,CLOC & X-Ray Xport)
OCT
Construction
Title 2
MMF
Title 1
JAN
Injector Accelerator
ARR
Start Injector
FFTB Shutdown
Comm (Drive
Laser)
Title 2
Title 1
OCT
CD4
Start Proc
for
T3 Constr
T1
JUL
CD3b
Major LCLS Milestones
Conventional Facilities
FY 2007
APR
Commission
Design/Procure
Wall Region Install
Heater Region Install
• Starting construction on
schedule is key
Laser Heater Install
Accelerator Region Install
Gun Region Install
Linac
X-Band Klystron
Cableplant
Inject RF Install
Commission
Spectrometer Install
Design/Procurement
L1, BC1, L2, BC2, L3, & LTU, E-Dump
• CP - Und B.O. – Inst to
1st Light
E-Dump Install
Installation
L2,BC2,L3
L1, BC1
LTU Install
Commission
Undulator
Ti Strongback
• FY05 Shutdown
•~1 month
• FY06 shutdown
•~ 4 months
Magnet Blocks
Magnet Poles
Design
Design
Procure
Rcv 1st Arts
Testing at MMF
33 Prod Unds
Received
Del of 1st Arts to MMF
F/MM
Install
Commission
X-Ray Transport & Diagnostics
Design/Procure
Solid Attenuator Install
Commissioning Diagnostics
X-Ray End Stations
Gas Attenuator Install
Tunnel Mech/Vac Install
Award Initial Funding
Laser Design/Procure/Assy
Design/Procure 2-D X-Ray Detector
Operations
Oct 27-28, 2005
LCLS FAC Meeting
Commission
Install
Install
Commission
10
Operations
• FFTB Shutdown
•Jul06
•LCLS may request
advancing this date
Mark Reichanadter
reich@slac.stanford.edu
LCLS L1 – L2 Milestone Performance
LCLS showing good milestone
performance @ L2 in FY05
Oct 27-28, 2005
LCLS FAC Meeting
11
Mark Reichanadter
reich@slac.stanford.edu
LCLS L3 Milestone Performance – FY05
LCLS showing good milestone
performance @ L3 in FY05
Oct 27-28, 2005
LCLS FAC Meeting
12
Mark Reichanadter
reich@slac.stanford.edu
LCLS L3 Milestone Performance – FY06
FY06 will
be a key
year for
LCLS.
Boost
Phase
Oct 27-28, 2005
LCLS FAC Meeting
13
Mark Reichanadter
reich@slac.stanford.edu
Contingency Allocation to Date
Contingency Allocation (Oct04 - Present)
Total $11.97M (~$1.1M/mo)
# of BCR's since April 2005
Total: 77BCR's
7,000
6,000
20
5,000
AYK$
77 BCR’s is high 5
months after
baseline
4,000
15
3,000
10
2,000
5
1,000
0
0
PM
IN
LN
UN
XT
XE
PM
CF
-1,000
INJ
LN
UN
XTOD
ES
CF
•CF: Interim work on CF + T2 increase, MMF and S20. CM/GC and 30% estimate overruns will require
significant additional contingency.
•UN: Undulator materials
•Apr05 rebaseline covered schedule variances in Injector-Linac.
Oct 27-28, 2005
LCLS FAC Meeting
14
Mark Reichanadter
reich@slac.stanford.edu
CT
LCLS Contingency Performance
LCLS Contingency Trend
40.0%
35.0%
30.0%
25.0%
% Complete BCWP/BAC
20.0%
Cont/(BAC-BCWP)
15.0%
10.0%
5.0%
0.0%
05
gAu
5
l-0
Ju
5
-0
ay
05
nJu
M
5
-0
ar
5
r- 0
Ap
M
05
bFe
05
nJa
04
cDe
04
vNo
4
-0
ct
O
Contingency allocation has been reasonable to date. CM/GC + 30% CF
estimate will make large draws on contingency in Oct05.
Need to hold the line on contingency until Mar06 (CF construction bids).
Oct 27-28, 2005
LCLS FAC Meeting
15
Mark Reichanadter
reich@slac.stanford.edu
LCLS Long-Lead Procurements
•All major LLP’s are under
contract.
LCLS Procurements and Subcontracts
•Drive Laser
•Streak Camera
$70,000
•BC1/BC2 Magnets
CM-2
$60,000
•RF X-band (SLAC)
AYK$
$50,000
T3 Constr
•RF Gun (SLAC)
$40,000
SLAC
•Ti Strongbacks
$30,000
CM-1
LLNL
•Magnet Poles
ANL
•Magnet Blocks
$20,000
•1st Und Article
$10,000
•S20 Facility
$0
FY05
FY06
FY07
FY08
•MMF Facility
FY09
AYK$
FY05
FY06
FY07
FY08
FY09
Total
ANL
$2,219
$15,646
$13,244
$62
$2,104 $33,274
LLNL
$30
$2,863
$2,615
$4,502
$1 $10,011
SLAC
$12,425
$14,310
$16,617 $15,514
$4,565 $63,430
T3 Constr
$2,541
$20,246
$29,993
$5,701
$0 $58,481
Total
$17,215
$53,064
$62,468 $25,779
$6,670 $165,196
Oct 27-28, 2005
LCLS FAC Meeting
16
•Some smaller (less critical)
items yet to be procured.
•Laser and Conv Fac are most
critical to maintaining
schedule.
Mark Reichanadter
reich@slac.stanford.edu
LCLS Technical Specifications
•Technical baseline
specifications are
defined via;
•GRD
•PRD’s
•ESD’s
•ICD’s
•RDS’s
•Technical specs under
configuration mgmt
Oct 27-28, 2005
LCLS FAC Meeting
17
Mark Reichanadter
reich@slac.stanford.edu
LCLS Technical Specifications Status
Requirements Document
Total No.
Documents
Number
Approved
Number in
Sign-Off
% Complete
Global Requirements
Document (GRD)
1
1
0
100
Complete
Physics Requirements
Documents (PRDs)
57
43
1
75
PRDs decreased from 64 to 57
Engineering Specification
Documents (ESDs)
104
53
0
51
Management
Physics Liaison Support
Controls
Injector
Linac
Undulator
X-R Endstations
Conventional Facilities
2
8
4
40
19
8
15
8
2
3
3
31
7
0
0
7
0
0
0
0
0
1
0
0
100
37
75
77
37
0
0
87
Room Data Sheets (RDSs)
58
49
0
84
Interface Control Documents
(ICDs)
11
9
0
82
Injector
Linac
Undulator
X-R TOD
XES
3
4
1
2
1
3
4
1
1
0
0
0
0
0
0
100
100
100
50
0
231
155
2
~67
Total
Oct 27-28, 2005
LCLS FAC Meeting
18
Comments
LCLS Specs
• Jul05
• PRD’s @ 37%
• ICD’s @ 5%
• 67% is a big
improvement but
still more to go
RDSs reduced from 59 to 58
Linac ICDs reduced from 32 to 4.
Undulator ICD reduced from 2 to 1.
• ESD’s
particularly IN,
LN, and UN need
more effort.
• Physics support
being added to
Photon System
Mark Reichanadter
reich@slac.stanford.edu
LCLS Project Organization (Sep05)
Oct 27-28, 2005
LCLS FAC Meeting
19
Mark Reichanadter
reich@slac.stanford.edu
LCLS Staffing
FY2004
(actuals)
11.2
5.4
40.2
56.8
LCLS Estimated FTE's
ANL
LLNL
SLAC
Total
FY2005
15.59
8.7
88.48
112.77
FY2006
20.76
10.43
107.79
138.98
FY2007
13.01
11.77
106.5
131.28
Actual Reported LCLS FTE's @ SLAC
120
100
60
FY2009*
0.33
5.72
51.69
57.74
TOTAL
63.71
52.48
469.25
585.44
•
•
•
•
112.0 FTE’s (Sep05)
Staffing nearly complete
Still a few more to go
Does not include additional
staff under contract
– Jacobs
– PMCS – AIM
– Consultants
– CM/GC (Oct05)
•
Good News: LCLS has
staffed up at planned rate.
Are they all working on the
right things?
FY05 funding @
SLAC
80
FTE's
FY2008
2.82
10.46
74.59
87.87
Award Title I
40
Treading water.
CR or full-funding?
20
•
Oct 27-28, 2005
LCLS FAC Meeting
20
Ju
l-0
5
05
A
pr
-
5
Ja
n0
ct
-0
4
O
Ju
l-0
4
04
A
pr
-
4
Ja
n0
O
ct
-0
3
0
Mark Reichanadter
reich@slac.stanford.edu
Davis – Bacon Approval
Thanks to Richard M for working this issue!
Oct 27-28, 2005
LCLS FAC Meeting
21
Mark Reichanadter
reich@slac.stanford.edu
Plans for the Next Six Months (Apr05)
CD-2b (Approve Performance Baseline) done
CD-3a (Authorize Long-Lead Procurements) done
Make plans for full FY05 funding (~$54M) done
Get funds out to partner labs done
Staff up particularly in Ctrls, PM, and Engr done
Establish colocated procurement cell & staff done
Award Long-Lead Procurements done
Laser, Undulator, MMF, S20
Authorize Title II (Jacobs) done
Put out SOW for CF Constr Mgmt done
Oct 27-28, 2005
LCLS FAC Meeting
22
Mark Reichanadter
reich@slac.stanford.edu
Plans for the Next Six Months (Oct05)
Make plans for full FY06 funding (~90$M). Phase-fund
construction sub-contracts
Complete T2 (Jacobs) Design (on schedule, within cost estimate)
Prepare for start of construction (Turner)
Prepare independent cost estimate to validate Jacobs
Develop construction sequence to minimize impact on SLAC ops
Prepare procurement subcontract packages
Prepare project for CD-3b
PSAD, PEP, FHA, etc.
Independent “Lehman” Review on Readiness
Strengthen System Integration
Design Reviews and Technical Specifications
Risk Registry
Continue good performance on cost, schedule, milestones and
procurements
Oct 27-28, 2005
LCLS FAC Meeting
23
Mark Reichanadter
reich@slac.stanford.edu
Near-term LCLS challenges
LCLS is the execution phase of the project. Plans are planned, costs
estimated, project approved … now it’s time to execute.
FY05-FY06 critical time (boost phase) of the project. Performance (solve
problems, make decisions) is key.
Follow P3. Watch staffing levels via variances. (Use the 6-month look ahead as
a roadmap)
Use the Risk Registry pro-actively to manage work (not just a DOE requirement)
FY06 Continuing Resolution
Planning estimates show enough carryover (due to the FY05 CR) to cover one
quarter.
Beyond a one-quarter CR, LCLS will need to defer procurements to retain core staff.
Prepare for start of LCLS Construction (CD-3b)
T2 CF is critical path for construction start
CM/GC on-board (Good news!)
PSAD will require effort from all of LCLS
System Engineering and Integration
Continue documenting PRD’s, ICD’s, etc.. Mature design reduces risk.
RMB and DM will help to provide uniformity and high-quality across the LCLS
Sustained effort on design reviews will help to validate progress and identify
integration issues early on.
Oct 27-28, 2005
LCLS FAC Meeting
24
Mark Reichanadter
reich@slac.stanford.edu
Summary
Good performance thus far (15% comp)
SLAC is organized to support the LCLS
LCLS is ~fully staffed up at all Labs
MMF/S20/S24/FFTB under construction
Undulators under fabrication
Overall milestone performance is good
Shutdown going reasonably well so far
T2 >30%, CM/GC on-board
LCLS ISMS is the priority.
Oct 27-28, 2005
LCLS FAC Meeting
25
Mark Reichanadter
reich@slac.stanford.edu