Staff Senate
Executive Committee Meeting
Minutes
December 14, 2001
I. Call to order - Linda Beall called the meeting to order at 8:00 a.m. In attendance
were: Marvin Ames, Linda Beall, Mike Burton, Maggie Cohea, Michael Elliott, Dave
Gutoskey, Nancy Isaacs, Ross Leisten, Judy Lowe, Mary Luke, Kevin Mann, Ray Pryor,
Alan Selser, Melanie Stefursky, Donna Test, Tammy Trivits, Vaughn White and Estella
Young. Absent were : Linda Abresch and Marylane McGlinchey.
Visitors: Maurice Jones, Jim Brittingham and Allen Davis.
Minutes – Melanie Stefursky
Motion by Estella Young, seconded by Kevin Mann, that the Minutes of the
November 30 meeting be approved as corrected. Motion carried unanimously.
Chair’s Report – Linda Beall
A.
The next open Staff Senate meeting will be held on Thursday, January 17
from 9 – 10:30 a.m. in the Guerrieri University Center Wicomico Room. The meeting
will include anthrax training from 9:45 – 10:15 a.m. Executive Committee will finalize
the agenda at the January 11 meeting.
III.
Proposed Bylaws change – University Forum
Addition to Government Relations Committee
The Government Relations Committee of the Forum proposes to amend
the Forum Bylaws for the purpose of adding to the membership of this Committee. The
committee would like the President or his or her designee to be an ex-officio, voting
member of the Committee. The position of Government Relations Liaison is a newly
created position at Salisbury University as of October 1, 2001. Among the assigned
duties of the Government Relations Liaison is providing leadership to the SU Forum's
Government Relations Committee. At the October 5, 2001 Government Relations
Committee meeting, a motion was unanimously passed to add to the Committee
membership to include this new position as a voting member.
The exact language of the requested change is bolded below:
University Forum Bylaws, Article V, Section 2, 13.
The committee shall consist of the President or his or her designee (exofficio and voting), the Executive Assistant to the President (ex-officio and non-voting),
one elected representative from CUSS, CUSF, and USMSC, four faculty serving
two-year terms, two staff members serving two-year terms and two students serving
one-year terms.
B.
Ross Leisten will send out e-mail ballots with proposed Bylaws change to
all staff. Paper ballots will also be available for use by Physical Plant and
University Dining personnel who do not have e-mail access.
C.
Bylaws change to current Staff Senate Bylaws
Proposed change – Addition of a representative from Human
Resources or Payroll Department to serve as ex officio member of the
Compensation and Benefits Standing Committee of Staff Senate.
Staff Senate Bylaws, Article II, Section VII.a. Committee Representation:
In addition to the ex officio Senator(s), each Standing Committee will be
comprised of five staff members: 2 exempt, 2 non exempt and 1
contingent (exempt or non exempt) and a representative from Human
Resources or Payroll (ex officio, non voting).
Committee motion by Donna Test (no second required) that a
representative from Human Resources or Payroll serve as a non
voting member of the Compensation and Benefits Standing
Committee of the Staff Senate. Motion carried unanimously.
First reading of the proposed change will be at the full Staff Senate
meeting on January 17. Ross Leisten will send out e-mail ballots to all
staff. Paper ballots will also be available for use by Physical Plant and
University Dining personnel who do not have e-mail access.
D.
BOR USM Staff Awards – Linda Beall
Linda Beall spoke with Ellen Zinner regarding SU Staff Award
nominations. Last year only two nominations were made by Salisbury
University. The President would like to see more outstanding members of
the staff recognized and nominated for this award.
Donna Test – CUSS is accepting nominations for the Board of
Regents’ University System of Maryland Staff Awards. Nominations
must be reviewed at each institution before they are submitted to the
CUSS Awards Review Committee, who will then select the final
candidates to be submitted to the USM Board of Regents. Each institution
must set a deadline that will allow it to review nominations and submit
final nominees to the CUSS Awards Committee by the firm deadline of 4
p.m. on Friday, March 1, 2002. Nomination packets received after 4 p.m.
will not be considered for the Awards.
The Board of Regents will bestow up to 6 awards each year in the spring
semester, 2 each (one exempt and 1 nonexempt) in the following
categories:
a.
Exceptional contribution to the institution and/or unit to which the
person belongs.
b.
Outstanding service to students in a academic or residential
environment.
c.
Extraordinary public service to the university or the greater
community. This includes voluntary campus citizenship and/or dedication
to public good through volunteer activities with outside groups.
Compensation and Benefits Committee recommended that a nominating
committee be formed consisting of representatives from all departments.
(No committee was formed last year.) The charge of this ad hoc
committee will be to promote the BOR Staff Awards and make sure the
deadlines are met. The committee will recruit volunteers to serve on BOR
Staff Awards Nominating Committee but its members will not be part
of the Nominating Committee.
Motion by Donna Test, seconded by Kevin Mann, that the Executive
Committee of the Staff Senate approve the formation of the ad hoc
Staff Senate Awards Committee which will select members of the
Nominating Committee for BOR Staff Awards. Motion carried
unanimously.
The following members have been appointed to serve on the ad hoc
committee:
Linda Beall
Mike Burton
Nancy Isaacs
Alan Selser
Melanie Stefursky
Donna Test
Tammy Trivits
E.
Dining Services and Library Concerns regarding Essential Employee
Policy - Maggie Cohea spoke with Jane Fandray. Maggie reported that all
University Dining Services staff are listed as essential employees. Fandray
has concerns with the 1 ½ pay rate paid to essential employees.
Dave Gutoskey will contact Judy Fischer at Blackwell Library regarding
this policy.
IV.
Standing Committee Reports –
A.
Compensation and Benefits – Donna Test and Dave Gutoskey
Committee met on December 6 and December 12 to discuss
Essential Personnel Policy. Members of the Committee contacted
USM schools in an effort to determine the policies used by other
schools. A good representation of schools was polled.
Recommendations made by the Compensation and Benefits
Committee were distributed and reviewed by the Executive
Committee. The committee made suggestions/changes. The
recommendations will be reexamined by the Compensation and
Benefits Committee and brought back at the next meeting in
January. The Compensation and Benefits Committee is also
reviewing shift differentials and grievances policy for contingents.
B.
Communications and Public Relations – Mike Burton
Committee met on December 11.
Christine Smith sent “information only” message out to
campus community re collective bargaining vote to be held
following day.
A special edition of SU News will be printed during the second
week of classes. The Committee will provide information piece about
Staff Senate for this edition. The following recommendations were made:
a.
e-mail link to staff senate minutes in all SU Newsletters (space
permitting).
b.
All staff senate minutes to be e-mailed to staff following approval
by Executive Committee.
Motion by Ross Leisten, seconded by Melanie Stefursky, that the
approved minutes of each Staff Senate Executive Committee meeting
be sent out to staff via e-mail. Motion carried unanimously.
C.
V.
VI.
Membership and Elections – Ross Leisten
Ross will send out e-mails to staff with regard to University Forum
and Staff Senate Bylaws changes. (See III B & C above)
Unfinished Business
A.
Meeting Schedule – The Executive Committee meetings:
January 11
(8 a.m.)
Location to be announced
*January 17
(9:30 a.m.)
GUC Wicomico Room
February 8
(8 a.m.)
Fulton 259
March 1
(8 a.m.)
Fulton 259
March 22
(8 a.m.)
Fulton 259
April 12
(8 a.m.)
Fulton 259
May 3
(8 a.m.)
Fulton 259
May 31
(8 a.m.)
Fulton 259
* Full Senate meeting
New Business – Linda Beall
President Dudley-Eshbach requests that the Staff Senate review ways to
recognize the staff through implementation of staff recognition awards.
Motion by Donna Test, seconded by Alan Selser that the review and
promotion of staff recognitions be passed to Staff Development and
Training Committee. Motion approved unanimously.
Meeting adjourned at 10 a.m.