FACILITIES SERVICES
Job Description
Facilities Maintenance & Construction
Program Coordinator
Job Code: 7256 – Contract Classified
Program Coordinator Drafter / Scheduler
Department Introduction:
Facilities Maintenance and Facilities Construction are responsible for general maintenance, repair, alterations, and
renovations of all campus facilities including building interiors, exteriors, and grounds.
Job Purpose:
Facilities Construction (FC) is the University of Washington’s in-house provider for construction and remodel work that, by
statute, must not exceed $90K for multi trade work and $45K for single trade work. Responsible for scheduling and
drafting within Facilities Construction (FC), Facilities Maintenance & Construction. The scheduling system encompasses
all FC projects. Using information from the scheduling program and associated reports, this position reviews the labor
hours for projects and assists in determining the priority of each project to be scheduled.
Operate the scheduling system for Facilities Construction (i.e. input project schedules, update project schedules).
Generate and arrange distribution (subscriptions) of the required daily, weekly, monthly and quarterly reports and
schedule.
Assist with resource planning of FC shops and produce resource-leveling reports weekly. Consult with Project Managers,
Supervisors and Leads to develop suggestions on load balancing for review with the Group Manager for Project
Management. Monitor resource adjustments and reflect the information in the scheduling program.
Duties and Responsibilities:
 Co-lead weekly scheduling and project review meeting
 Provide drawing support to the FC group using AutoCAD
 Generate and distribute pre-planning project documentation
 Participate in field verification of site conditions
 Generate and distribute “as-built” drawings at project completion to Facilities Services, Campus Engineering
Records
 Provide back-up to the Project Services group
 Provide training for new users of the scheduling system as needed
 Responsible for facilitating upgrades to the scheduling system; work with the FS IT team to identify new modules
and test
 Follow Facilities Maintenance & Construction (FMC) protocols and all University and Facilities Services policies
and procedures i.e. Individual Accountability Protocols (IAP)
 Support all management directives and the vision and values of FMC
 Participate in and follow through with FMC process improvement initiatives (BSC, Lean, Idea Systems)
 Regular and predictable attendance is required
 Perform related duties as assigned
 Perform other duties as assigned
 Regular and predictable attendance is required
Core Competencies:
 Demonstrate personal integrity and trustworthiness
 Manage stressful situations and changing priorities effectively
 Anticipate, recognize and resolve problems
 Be responsible and accountable
 Use organizational skills and provide attention to details
 Maintain a positive, optimistic and success-oriented attitude
 Exercise professional demeanor, which includes being tactful and courteous
 Exhibit a professional work ethic
 Continuously promote a safe work environment
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Required Skills, Experience and Knowledge:
 High School graduation or equivalent AND two years of applicable experience in the program specialty OR
equivalent education/experience
 Demonstrated experience with construction terminology, processes and scheduling
 Demonstrated proficiency with AutoCAD
 Experience in a skilled trade construction environment
 Demonstrated proficiency with Windows operating system and Microsoft Office suite
 Demonstrated experience working with detailed documentation, maintaining high degree of accuracy
 Demonstrated experience handling multiple tasks concurrently while meeting specific deadlines
 Demonstrated experience providing customer service, responding to inquiries tactfully and in a timely manner
 Excellent communication skills, with demonstrated ability to express ideas both verbally and in writing
 Have knowledge and understand of safe work practices and policies
 Must be able to wear all proper Personal Protective Equipment (PPE) as required
 Must be able to follow written and/or verbal instructions and communicate in English regarding the use of
chemicals, supplies, and equipment; comply with safety policies and procedures
Desirable Skills, Experience and Knowledge:
 Familiarity with construction scheduling
 Knowledge of Microsoft SQL
 Experience using BIM (Revit)
 Familiarity with GIS
 Technical computing skills involving knowledge and experience with computer systems setup
 Prior experience with organizational analysis and report development
 Bachelor’s degree and one year of applicable experience in the program specialty
Conditions of Employment:
 Must be able to work in a non-smoking environment
 Valid driver's license recognized by the state of Washington
 Must be able to work in a smoke-free environment
 Must be able to work in multiple locations
 Demonstrated successful experience in computerized maintenance management systems
 A satisfactory outcome from a criminal background verification will be required prior to hire
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