FACILITIES SERVICES
Job Description
Building Services
Secretary Senior
Job Code: 7244 – Contract Classified
Department Introduction:
Building Services delivers Custodial Services to the UW campus that provides exceptionally clean and sanitary
environments for students, faculty, staff, and visitors and manages the comprehensive Recycling & Solid Waste
Management program.
Job Purpose:
Building Services Department currently has over 300 staff providing custodial services, recycling and solid waste
collection throughout the campus. This position reports to the Assistant to the Director and is critical to the smooth
operation of the department by providing administrative support to Building Services leadership (Assistant Directors,
Managers, and Supervisors) as well as individual staff as needed.
Duties and Responsibilities:
 Coordinate Building Services Department FMLA letters with Facilities Services Human Resources and Payroll
departments, who determine FMLA eligibility, and create appropriate FMLA correspondence to employees
 Serve as a point person for payroll issues as well as provide support with sorting and distributing
paychecks/advice slips
 Perform review and reconciliation of Building Services Department ProCard accounts
 Assist with maintenance of Building Services Department personnel records
 Assist with storage and purging of records according to retention schedules
 Perform backup office reception, take phone requests for custodial service, relay message, sign for deliveries and
distribute mail
 Work on projects as needed (data entry, update the division's personnel roster, FMax, etc.)
 Coordinate the Cost Transfer Invoices (CTI) process
 Assist with the internal work management system (Breeze)
 Follow all University and Facilities Services policies and procedures
 Attend all required meetings and trainings
 Perform other duties as assigned
 Regular and predictable attendance is required
Core Competencies:
 Demonstrate personal integrity and trustworthiness
 Manage stressful situations and changing priorities effectively
 Anticipate, recognize and resolve problems
 Be responsible and accountable
 Use organizational skills and provide attention to details
 Maintain a positive, optimistic and success-oriented attitude
 Exercise professional demeanor, which includes being tactful and courteous
 Exhibit a professional work ethic
 Continuously promote a safe work environment
Required Skills, Experience and Knowledge:
 High School graduation or equivalent AND two years of increasingly responsible office experience involving
occupational-level keyboarding/typing including transcription OR equivalent education/experience
 Competency using MS Word, Excel, Outlook and PowerPoint
 Data Entry experience
 Must be service oriented and possess excellent customer service skills, responding to inquiries tactfully and in a
timely manner
 Experience completing multiple assignments/priorities in an office environment involving frequent interruptions
and distractions
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Competency in time management, organization, multi-tasking and attention to detail
Professional communication style
Experience handling multiple tasks concurrently, meeting specific deadlines
Have knowledge and understand of safe work practices and policies
Must be able to follow written and/or verbal instructions and communicate in English regarding the use of
chemicals, supplies, and equipment; comply with safety policies and procedures
Desirable Skills, Experience and Knowledge:
 Experience working with a diverse group of employees who speak English as a second language
 Experience using Access and Visio
 Experience using University of Washington programs such as OPUS, OWLS and PAS Upper
Conditions of Employment:
 Valid Washington State driver's license
 Able to stand and/or sit for long periods of time
 Must be able to work in a nonsmoking environment
 Must be able to work in an open office environment with frequent conversations and distractions nearby
 A satisfactory outcome from a criminal background verification will be required prior to hire
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