July 23, 2015
To: Prospective Bidder
Subject: Request for Proposal
Grand Valley State University is accepting proposals for Braunability Conversion Van(s) for our Disability Support Resources
Department. Reference attached specifications, instructions, and Proposal/Certification/Contract.
If you wish to bid on these vehicles, please submit your proposal for bid #216-01 no later than 10:00 A.M. Wednesday,
August 5, 2015. E-mail your proposal to: RFP-Received@gvsu.edu
Your proposal must be received electronically by the bid opening date and time. Grand Valley State University is not responsible
for e-mail bids affected by spam or not received by the bid opening date & time. No fax, verbal, or telephone proposals will be
accepted.
Please indicate any products that are used in providing services/products that are “green” - environmentally friendly as a
separate line item in your proposal.
Before submitting proposal, check to be sure that:
1.
2.
The Proposal/Certification/Contract form is signed and witnessed.*
All addenda received are acknowledged
*Note: Electronic submission becomes your authorized signature
Thank you for your participation,
Valerie Rhodes-Sorrelle, C.P.M.
Senior Strategic Sourcing Specialist
Procurement Services – 2033 Zumberge Hall - Allendale, MI 49401
Phone - 616/331-2283 - Fax 616/331-3287
Grand Valley State University
Instructions to Bidders
2011-2014 Braunability Conversion Van(s)
Bid # 216-01
1.
Grand Valley State University’s sales tax exempt no. 381684280
2.
GVSU qualifies as eligible for the vehicle fleet and/or government incentive programs.
3.
Provide vehicle availability – Specify earliest date available
4.
Bid proposal must include dealer “best offer” per attached specifications
5.
DO NOT BID OTHER MODELS. No bids for alternates will be considered at this time.
6.
Vehicle shall be of highest quality, free from defects and in conformance with the contract documents.
7.
Vehicle must be free from all dealer advertising/promotional decals.
8.
GVSU will provide license plate. Dealer-provided license plate is not required.
9.
Successful bidder will be responsible for order verification and specifications accuracy.
10. Successful bidder will be responsible for providing all operation manuals, any necessary operation instructions and delivery to
site.
11. Specify vehicle warranties, other guarantees and/or services as appropriate.
12. Quote pricing delivered to GVSU Allendale Campus. All title, manufacturing and dealer prep charges and delivery to be
included in price of vehicle. GVSU is not responsible for any cost not included in price proposal.
13. GVSU reserves the right to inspect, test drive and general approval of vehicle prior to acceptance.
14. Grand Valley State University endeavors to buy products made in the United States of America whenever an American-made* product is
available that meets or exceeds the specifications requested and the price is equal to or lower than a foreign-made product. Vendors are
requested to bid American made products and or services whenever available. Vendors may bid foreign-made products or services
when:
a.
b.
They are specified
They are identified as an alternate by the vendor as long as they are technically acceptable.
*More than 50% of the manufactured or assembled in the United States.
At Grand Valley State University, socially responsible procurement (defined as supporting diversity, socially responsible procurement, and
sustainability) is highly valued. These ideals are fundamental to our academic, research, and athletic excellence. Grand Valley promotes
supplier inclusion that is reflective of the diverse business community, and is committed to purchasing environmentally friendly products,
while remaining focused on socially responsible procurement methodologies.
The proposal must include evidence that the bidder’s company is committed to and actively participates in social, economic, and
environmental responsibility. Provide a history of commitment; this may include corporate diversity initiatives, corporate environmental
policy, awards received, and samples of marketing and promotional materials, etc.
15. Payment terms will be cash net the receipt of vehicle and completion of this contract. Contract or portions thereof
will not be considered complete until the vehicle has been finally accepted by the University.
16. GVSU reserves the right to accept or reject any or all Proposals not withdrawn before the opening date and to waive any irregularity or
informality in the Proposal process. The University reserves the right to conduct discussions, request additional information and accept
revisions of Proposals from any or all bidders. The University reserves the right to negotiate with the bidder whose proposal is deemed
most favorable.
17. Any decision made by the University shall be final.
18. Any questions regarding this request for proposal should be directed to Valerie Rhodes-Sorrelle at 616/331-2283
Grand Valley State University
Specifications
2011 - 2014 Braunability Conversion Van(s)
Bid # 216-01
2011-2014 Chrysler Companion Van + XT- (Side entry) or 2011-2014 Dodge Companion Van + XT
(Side entry)
Exterior Color: Stone White Clear Coat/White
Interior Color: Black
Van Specifications
 Side entry
 56 ½” Door Height
 29 ¼” Ramp Width
 11.7 degree Ramp Angle
 Power Foldout Ramp
 Removable Seating
 2” Ramp Side Rails
2011-2014 Chrysler Companion Van + (Side entry) or 2011-2014 Dodge Companion Van + (Side
entry)
Exterior Color: Stone White Clear Coat/White
Interior Color: Black
Van Specifications
 52 ½” Door Height
 29 ¼” Ramp Width
 12.8 degree Ramp Angle
 Power Foldout Ramp
 Removable Seating
 2” Ramp Side Rails
Proposal to include both parts and labor necessary for complete conversion.
All Vehicle modifications and safety issues related to conversion is the responsibility of the vehicle dealer
and conversion provider.
CERTIFICATION/PROPOSAL/CONTRACT
2011 - 2014 Braunability Conversion Van(s)
Bid #216-01
I.
The undersigned certifies that to the best of his/her knowledge:


There is no officer or employee of Grand Valley State University who has, or whose relative has
a substantial interest in any contract award subsequent to this proposal.
The names of any and all public officers or employees of Grand Valley State University who
have, or whose relative has, a substantial interest in any contract award subsequent to this
proposal are identified by name as part of this submittal.
Name(s) ____________________________________________________________________
II.
The undersigned further certifies that their company ____ IS or ____IS NOT currently debarred,
suspended or proposed for debarment by any federal entity. The undersigned agrees to notify the
University of any change in this status, should one occur, until such time as an award has been
made under this procurement action.
III.
Bidder declares the following legal status in submitting this proposal:
IV.

A partnership

A corporation organized and existing under the laws of the State of __________________

An individual doing business as (DBA) __________________________________________
Bidder declares that company is at least 51% owned, controlled and actively managed by
(check all that apply):



V.
African-American
Asian American
Hispanic American



Native American
Multi-Racial


Woman/Women
ADA Disabled Person(s)
Veteran
Bidder acknowledges receipt of the following addenda:
Addendum No. ____________________
Dated ____________________
Addendum No. ____________________
Dated ____________________
VI.
PROPOSAL SUM: _____________________________________________dollars
Per specification #1: 2011-2014 Chrysler Companion Van + XT – (Side entry)
($_______________________________)
Year of vehicle ___________________
VII.
PROPOSAL SUM: _____________________________________________dollars
Per specification #1: 2011-2014 Dodge Companion Van + XT – (Side entry)
($_______________________________)
Year of vehicle ___________________
VIII.
PROPOSAL SUM: _____________________________________________dollars
Per specification #1: 2011-2014 Chrysler Companion Van + (Side entry)
($_______________________________)
Year of vehicle ___________________
IX.
PROPOSAL SUM: _____________________________________________dollars
Per specification #1: 2011-2014 Dodge Companion Van + (Side entry)
($_______________________________)
Year of vehicle ___________________
X.
Please indicate vehicle(s) ability to use as an option alternative fuel. For example
biodiesel, E85, etc. Circle Yes or No
XI.
The undersigned proposes to furnish all labor, materials, equipment, tools and services
required to complete the work, delivery of product in accordance with the proposed
Contract Documents listed herein, including all addenda issued pertaining to same, for the
sum or sums as stated, and agrees that these Documents will constitute the Contract if
accepted by Grand Valley State University.
________________________________________________________________________
Company Name
________________________________________________________________________
Address
City/State/Zip Code
__________________
Office Phone No.
_________________________
Cellular Phone No.
_________________________
Fax No.
__________________________________________
Authorized Agent Signature
____________________________
Name & Title
___________________________________
Witness Signature
___________________________________
Name
___________________________________
Tax Identification No.
___________________________________
Date
VIII. ACCEPTANCE: This proposal is accepted by Grand Valley State University
___________________________________
Authorized Agent Signature
___________________________________
Name & Title
__________________________________________
Witness Signature
_________________________
Office Phone No.
____________________________
Name
_________________________
Cellular Phone No.
______38 1684280__________________________
GVSU Tax Identification No.
__________________
Fax No.
_____________________________
Date