UW MILWAUKEE
UNIVERSITY STAFF POSITION DESCRIPTION
Name of Employee:
Official Title:
Working Title (If Different):
☐ Temporary
Appointment Type:
☐ Project
☐ Continuing
Position Number:
Division, Department:
Operational Area:
Immediate Supervisor Name:
Title:
Level of Supervision:
☐ Limited
☐ Close
☐ General
Organizational Chart: Please attach an updated organizational chart showing all employees (including
official titles) in the immediate department in which this position is employed.
Signature of Employee/Date
Signature of Supervisor/ Date
1.
Summarize the position’s primary function in one short statement.
2.
List the major responsibilities of the position in descending order of importance and indicate the
average percent of time applied to each major responsibility over the course of a year. Under each
major responsibility statement, list the key duties performed as part of each of those
responsibilities. Most position descriptions will contain between four and six major responsibility
statements and three to five duties per major responsibility. Total percentage values must equal
100%. Be specific… use quantitative terms where possible…. Keep statements brief, concise, and
in terms that can be understood clearly.
Revised 7/2015
UW MILWAUKEE
UNIVERSITY STAFF POSITION DESCRIPTION
Approximate Percent
of Time Applied
Over a Year
Major Responsibilities (In Order of Importance)
Use Additional Pages, If Necessary
2
Revised 7/2015
UW MILWAUKEE
UNIVERSITY STAFF POSITION DESCRIPTION
3.
Minimum qualifications should represent the absolute basic requirements needed to perform the
duties attached to the position. Please use this section to specify the minimum qualifications for this
position.
a. Identify any prior work experience that is required of the incumbent. If a certain experience
level is required, please quantify (in months or years) the minimum amount of experience
acceptable for a person entering this title.
b. Indicate any special training and/or professional certificates/licenses required of an incumbent
in this position.
c. Please specify any minimum qualifications or requirements that are not addressed above.
4.
Working conditions refer to physical characteristics/surroundings of the job that make specific
demands of an employee’s capacity. Please summarize the working conditions of this position.
3
Revised 7/2015
UW MILWAUKEE
UNIVERSITY STAFF POSITION DESCRIPTION
5.
Please list the equipment used in performing the essential functions of this position.
6.
Miscellaneous Information: Comment on aspects of the position you believe are not reflected
elsewhere in this position description, if necessary.
7.
Supervision Analysis: Complete only if the employee supervises staff or acts as a lead worker for
staff.
a. How many people does this position supervise or lead either directly or through subordinate
supervisors (includes all staff, student employees and volunteers)?
No. of Full time Equivalent
(FTE) Staff Members
Supervised/Led
Job Titles of Staff
Members Supervised/Led
FTE
FTE
FTE
FTE
FTE
Total FTE Staff Members
FTE
4
Revised 7/2015
UW MILWAUKEE
UNIVERSITY STAFF POSITION DESCRIPTION
b. From the list below, check the phrases which are applicable to the kind of supervision the
position is required to exercise over a ) Academic Staff; b) University Staff; c) Student
Employees and Volunteers.
a.
b.
c.
a.
Plan and schedule work
Evaluate performance
Assign work
Make hiring
recommendations
Instruct and train in methods
and procedures
Make final decision on
hiring
Check and approve work
Recommend salary
adjustments
Make recommendations
regarding unsatisfactory
staff members
Make final decision on
salary adjustments
Make final decision to
terminate unsatisfactory
staff members
Recommend promotions
Identified as a formal step
of review in grievances
b.
c.
Make final decision on
promotions
5
Revised 7/2015