IFCS/FSC/07. 08 rev 3
6 June 2007
75th Forum Standing Committee Meeting
Proposed Annotated Agenda
18-20 June 2007
Hôtel et Centre de formation du Léman
Jongny, Switzerland
Commencing at 9h00 on the first day
Monday
18 June 2007
9h00-9h30
1.0
Opening
President
Introductory Remarks
9h30-11h00
President
Representative of the Government of Switzerland
Introduction of members and other participants
President
Switzerland
All
Local arrangements for FSC meeting
Secretariat
2.0
Adoption of Agenda
President
3.0
Acceptance of the Record of the 74th FSC Meeting
President
4.0
FSC - designation of representatives status report
Secretariat
5.0
Forum VI
President
5.1
Host/venue - update
5.2
Forum VI Theme
President/
Secretariat
President
10h30-11h00
11h00-13h00
Refreshment Break
5.3
Agenda and programme
President
5.3.1
Plenary agenda topics
President
5.3.1.a
Nanotechnology and Nanomaterials: opportunities and
challenges
G. Karlaganis
5.3.1.b
Lead & Cadmium
M. Luxem
13h00-14h30
14h30-16h00
Lunch
5.3.1.c
Substitution/alternatives
T. Jakl
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16h00-16h30
16h30-18h00
Refreshment Break
5.3.1.d
Table C referred to in the SAICM Global Plan of Action
Secretariat
5.3.1.e
Other topics
All
18h00
Close of Day 1
19h00
Dinner
Tuesday
19 June 2007
9h00-9h10
Introduction
Review of progress from day 1 and overview of agenda
for day 2
9h10-10h30
Follow-up to items taken up on Day 1 as needed
5.3.2
Opening Session
President
5.3.3.a
Keynote speaker(s)
President
10h30-11h00
11h00-13h00
Refreshment Break
5.3.3.b
Awards
Secretariat
5.3.3.c
Monitoring Progress
President/
Secretariat
13h00-14h30
14h30-16h00
Lunch
5.3.4
Side Events
5.3.5
Time schedule for Forum VI
16h00-16h30
16h30-18h00
President
Secretariat
Refreshment Break
5.3.6
Time schedule for FVI preparations
Secretariat
6.0
Financial Report - Status report
Secretariat
18h00
Close of day 2
19h00
Dinner
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Wednesday
20 June 2007
9h00-9h10
Introduction
Review of progress from Day 2 and overview of agenda
for Day 3.
9h10 -10h30
Follow-up to any outstanding agenda item business
10h30-11h00
Refreshment Break
11h00-12h00
12h00
7.0
SAICM - Implementation update (verbal report)
8.0
Other business
9.0
Closure of the meeting
President
UNEP SAICM
Secretariat/
SAICM Regional
Focal Points
President
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Annotations
2.0
Adoption of Agenda
The Proposed Annotated Agenda (IFCS/FSC/07.08) is presented to the FSC for its consideration and
adoption. The main focus of the meeting is to initiate detailed planning for Forum VI. The FSC as specified
in its Terms of Reference has a responsibility to guide the process of preparing meeting materials and
documents for sessions of the Forum following a lead country/sponsor/organization approach.
Document: IFCS/FSC/07.08
Ref: IFCS/FSC/07.09 rev 2
3.0
Acceptance of the Record of the 74th FSC Meeting
The Draft Record of the 74th FSC Teleconference (IFCS/FSC/07.06 rev 1) was distributed to the FSC and
other participants on 9 March 2007 for review and comment. One member submitted suggested revisions
that are incorporated in the revised draft (see section 5.1) .The revised Draft Record is presented to the
FSC for its acceptance.
Document: IFCS/FSC/07.06 rev 1
4.0
FSC - designation of representatives status report
The Secretariat will provide an update on the official designation of representatives to the FSC. The current
list of members indicates the members and alternates for whom the official representative designation is
awaited (marked “interim”). Follow up communications have been sent to all concerned. The current list of
FSC members/representatives is available on the IFCS website:
http://www.who.int/ifcs/standingcommittee/members/en/index.html
5.0
Forum VI
5.1
Host/venue - update
The Secretariat will update the FSC on proposals for hosting and scheduling for Forum VI.
Forum IV adopted guidelines for hosting meetings of the Forum and criteria for selection of hosts. “The
honour of hosting a Forum meeting is entrusted by the Forum Standing Committee (FSC) to a country,
which is designated as the host country.” (IFCS/FORUM-IV/16w Annex 10). At Forum V, the Government of
Senegal confirmed its interest and offer to host Forum VI in Senegal. In order to ensure adequate planning
and organization time for forum VI, at its 74th meeting the FSC requested that the Government of Senegal
submit a formal proposal by May 2007. The Secretariat sent a letter to the Minister of Environment,
Senegal in March 2007 conveying the request.
IFCS participants have expressed strong support for convening Forum VI in the African region, the only
region yet to host a session of the Forum. Should Senegal or another African government not be able to
make the necessary arrangements to host Forum VI, the President, with the assistance of the Executive
Director, UNEP and M. Younes, Head, Chemicals Branch, UNEP, has reserved the UN conference facilities
at the UN Gigiri Compound in Nairobi for 13-19 September 2008. Special funds to cover the organizational
costs for convening Forum VI at the UN conference facilities at the UN Gigiri Compound in Nairobi funds
(400,000 to 450,000 USD) would need to be raised from donors.
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Ref: IFCS/FORUM-IV/16w Annex 10
5.2
Forum VI Theme
The FSC is requested to consider and decide on a theme for Forum VI. Themes for sessions of the Forum
provide the organizing focus for the Opening plenary session (keynote speakers) and any special events.
Themes for previous sessions were:
Forum II
Forum III
Forum IV
Forum V
In Partnership for Global Chemical Safety
In Partnership for Global Chemical Safety
Chemical Safety in a Vulnerable World
Chemical Safety for Sustainable Development
5.3
Agenda and programme
5.3.1
Plenary agenda topics
The FSC is requested to review and provide guidance on proposals for plenary agenda topics and consider
other topics that may be suggested by FSC members and IFCS participants.
The FSC Terms of Reference includes as a role and responsibility for the FSC that it will guide the process
of development of meeting materials and documents following the practice of lead
country/sponsor/organization approach to preparing materials for agenda item. The FSC is requested to
consider topics for the plenary agenda of Forum VI.
At its 73rd Meeting on 7 November 2006, the FSC agreed that a questionnaire to solicit the views of the
FSC on the list of topics for the future Forum session compiled by Forum V should be used to assist the
FSC in its work. The responses received are summarized in document IFCS/FSC/07.02 rev1. Individual
submissions are available in a separate document (IFCS/FSC/07.01).
At the 74th Forum Standing Committee meeting held 2 March 2007, members reviewed the information
received in response to the Questionnaire on Topics for Forum VI. Members proposed a number of topics
for plenary sessions and volunteered to serve as lead sponsors. The FSC agreed to consider a number of
the possible topics in further detail at its 18-20 June 2007 face to face meeting. Following the established
practice, the lead sponsor and interested supporting parties volunteering to contribute to the work have
prepared a proposal for each topic providing information on: background, goals/objectives of a plenary
session on the topic, issues that would be considered by the Forum, possible Forum actions, plenary
session structure (format, presentation(s), time (e.g. 90, 180 mins), process for preparing – how the plenary
session documents (decision, information and/or thought starter) will be prepared. The FSC requested that
poverty reduction, widening gap, illegal traffic and children as cross cutting issues should be taken into
consideration as relevant for each topic. The lead sponsors for proposed topics together with group
members are listed in document IFCS/FSC/07 05 rev 4. IOMC member organizations were invited to
participate in groups drafting proposals on topics in which their organization is actively working to inform
discussion and avoid duplication of work.
Information on the types and organization of official meeting documents for sessions of the Forum is
presented in document IFCS/FSC/01.63 rev 2. Lead sponsor and rapporteur responsibilities for the
preparation of plenary sessions and drafting of the meeting report are presented in document
IFCs/FSC/07.18 .
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Ref: IFCS/FORUM-V/05w, IFCS/FSC/07.01 rev 1,IFCS/FSC/07.02 rev 1, IFCS/FSC/07.05 rev 4,
IFCS/FSC/01.63 rev 2, IFCS/FSC/07.18 , Letter to IFCS President from IOMC/IOCC Chair (5 June 2007)
5.3.1.a Nanotechnology and Nanomaterials: opportunities and challenges
The FSC is requested to review and provide guidance on the proposal for the topic of Nanotechnology,
Nanomaterials, Nanoparticles: opportunities and challenges as a plenary agenda topic for Forum VI
(IFCS/FSC/07.10).
Document: IFCS/FSC/07.10
5.3.1.b Lead and cadmium
The FSC is requested to review and provide guidance on the proposal for the topic of lead and cadmium as
a plenary agenda topic for Forum VI (IFCS/FSC/07.11).
Document: IFCS/FSC/07.11
5.3.1.c Substitution/alternatives
The FSC is requested to review and provide guidance on the proposal for the topic of
substitution/alternatives as a plenary agenda topic for Forum VI (IFCS/FSC/07.12).
Additional information has been provided by France in the document “The non-chemical alternatives
A French contribution” (IFCS/FSC/07 INF 1).
Document: IFCS/FSC/07.12¨
Ref: IFCS/FSC/07 INF 1
5.3.1.d Table C referred to in the SAICM Global Plan of Action
The list of topics for future Forum sessions compiled by Forum V includes the preparation of an objective
information report to support ICCM consideration of topics and items in Table C referred to in the SAICM
Global Plan of Action (SAICM/ICCM.1/7) that is available in document SAICM/ICCM.1/4
(http://www.chem.unep.ch/ICCM/meeting_docs/default.htm ).
SAICM Global Plan of Action
Executive summary
4.
Participants in the process to develop the Strategic Approach were unable to conclude their
discussions on a number of activities, as reflected in table C of document SAICM/ICCM.1/4, which
can be found at the website http:www.chem.unep.ch/saicm. Bearing in mind that the Global Plan of
Action is an evolving tool to assist in achieving the objectives of the Strategic Approach,
stakeholders may wish to discuss these items. In the period between the first and second sessions
of the International Conference on Chemicals Management, activities such as regional meetings
could be pursued.
The SAICM Secretariat informed the FSC that it is not undertaking any work on Table C as it is considered a
non paper with no status. The FCS requested the IFCS Secretariat to collect information on ongoing or
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planned work in the areas and activities listed in Table C from IOMC organizations and SAICM Regional
Focal Points. Letters requesting brief information on ongoing and planned work relevant to the areas and
activities listed in Table C were sent to the IOMC/IOCC Chair and SAICM Regional Focal Points.
Information was collected using a standard reporting form.
A compilation summary report of the information received has been prepared for the FSC (IFCS/FSC/07.13).
A draft of the report was sent to those volunteering to work with the Secretariat on collection of information
for comment and further input.
Document: IFCS/FSC/07.13 rev 2
5.3.1.e Other topics
The FSC is invited to consider other possible topics for the plenary agenda of Forum VI. Any IFCS
participant or group of participants may propose a topic.
Ref: IFCS/FORUM-V/05w, IFCS/FSC/07.01 rev 1,IFCS/FSC/07.02 rev 1, IFCS/FSC/07.05 rev 4
5.3.2
Opening Session
For sessions of the Forum, the FSC has assumed the lead responsibilities for preparing the programme for
the Opening session.
5.3.2.a Keynote speaker(s)
The FSC is requested to consider the content and organization of the Opening Session. (e.g. keynote
speaker(s)) for Forum VI and the process for its preparation.
5.3.2.b Awards
The Secretariat will review the types of IFCS Awards and the nomination and selection process.
Ref: IFCS/FSC/07.19, IFCS/FSC/07.20
5.3.2.c Monitoring Progress
The IFCS Terms of Reference state that the Forum is “to provide analysis and report on progress of
governments, international organizations and intergovernmental bodies in achieving the sound management
of chemicals, …” . To assist in carrying out this mandate, Forum IV adopted Guidelines for IFCS National
Focal Points (NFP) that include an annual reporting requirement:
"The National Focal Point should report at least once a year to the IFCS Secretariat on the
progress in the implementation of the Priorities for Action and other matters concerning relevant
chemical safety issues at the national level."
The NFP report for each year is requested in the first quarter of the following year. Prior to previous
sessions of the Forum a summary report has been prepared compiling the information received. The
summary report provides information for the President’s Progress Report that has been prepared for
Forums. The summary reports, completed questionnaires, as authorized, and a tracking table listing
submitted reports are available on the IFCS web site.
http://www.who.int/ifcs/focalpoints/indicators/en/index.html
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The IFCS Priorities for action beyond 2000 and the Bahia Declaration were the basis for SAICM and
together with and Forum IV Recommendations have been incorporated into the SAICM OPS and GPA.
During the SAICM negotiations some of the IFCS priorities, recommendations and/or targets may have
been revised or updated. ICCM has been mandated to monitor progress on the implementation of SAICM
and efforts are under way to establish the process for this
(http://www.chem.unep.ch/saicm/Reporting/reporting.htm ).
The FSC is requested to consider and provide advice on what type of progress report, if any, should be
prepared for Forum VI so as not to duplicate efforts.
Ref. IFCS Simple Indicators of Progress Questionnaire and Summary Reports, President’s Progress reports
(http://www.who.int/ifcs/focalpoints/indicators/en/index.html ), Canadian-led project on reporting on SAICM
implementation (http://www.chem.unep.ch/saicm/Reporting/reporting.htm )
5.3.4
Side Events
The FSC is requested to consider possible side events and sponsors and to submit proposals to the
Secretariat.
5.3.5
Time Schedule for Forum VI
The FSC is requested to consider the scheduling of plenary sessions, allocation of time for agenda topics
and programme items.
Document: IFCS/FSC/07.15
5.4
Time schedule for Forum VI preparations
The FSC is requested to consider a time schedule for Forum VI preparations (IFCS/FSC/07.16)
taking into account its decisions during the meeting. The schedule will be kept in constant review
by the FSC as preparations progress and updated as necessary.
Document: IFCS/FSC/07.16
6.0
Financial Report
The Secretariat will provide a summary report on the IFCS Trust Fund and Twinning Funds . An FSC role
and responsibility is to “assist the Secretariat of the IFCS in fund raising for the Trust Fund and for funds to
support participation in IFCS activities ("twinning" arrangements).” The FSC is requested to consider fund
raising for IFCS to support its work for the preparation of Forum VI and also participation in Forum VI
Document: IFCS/FSC/07.17
7.0
SAICM – Implementation update
The SAICM Secretariat and SAICM Regional Focal Points are invited to update the FSC on SAICM
implementation efforts.
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8.0
Other business
The FSC may wish to discuss any other items of business.
9.0
Closure of the meeting
It is expected that the meeting will be closed by the President by 12 noon on Wednesday 20 June
2007.
Note:
Lunch will be served to participants (12h30)
WG Future IFCS – Small Drafting Group Meeting 14h00-18h00
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