HIGHERED
DECISIONS
Powered by Consensus® Search Support Software
Helping Higher Education Make Better Search Decisions Since 2002
Consensus® Search Committee Secretary’s Guide
ALL APPLICANT TRACKING SYSTEMS HELP YOU MAKE DECISIONS FASTER.
CONSENSUS® SEARCH SUPPORT SYSTEM HELPS YOU MAKE DECISIONS BETTER!
Greetings! Your college or university has contracted with HigherEdDecisions to use
Consensus® search support software to support your recruitment processes.
Consensus® is a search support system designed to facilitate the unique processes of
academic search committees, reflecting the shared governance model that
characterizes U.S. Higher Education. Consensus® was developed by the University of
North Carolina at Wilmington in 2002 and has been used by the University of Nevada,
Las Vegas since 2003. Consensus® has been employed by academic search
committees in over 1,500 searches including presidents & vice presidents, provosts &
deans, academic faculty, and professional staff. Recognizing its significant contribution
to the field of higher education HR technology, Consensus ® won the SunGard (SCT)
Higher Education Technology Award for Innovation in 2004 from CUPA-HR.
Unique System Attributes
Consensus® provides search committee members 24x7 access to candidate materials
from any web browser world-wide in a secure, on-line environment – providing all the
efficiencies of a fully automated on-line application & screening system, including
receipt, dissemination, and archival of candidate materials. Most applicant tracking
systems, however, are satisfied with improving the efficiency of the search process, but
do little to improve the quality of the outcome. As you will discover, Consensus ® is not
just another applicant tracking system. The power of Consensus ® begins where
applicant tracking ends. Consensus® search support system actually helps you make
better decisions.
Virtual Screening Process
Consensus® is the only search support system in the higher education market place that
features a patent-pending, virtual screening process.
Consensus® enables search
committees to collectively rank candidates from strongest to weakest before meeting to
discuss candidates in person, saving search committee members valuable time, as well
as promoting more collaborative decisions.
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One of the hallmarks of the U.S. higher education community is the principal of shared
governance, reflected in the extensive use of search committees. Yet, as any member
of the academy who has participated in a shared decision making process knows,
shared governance can be a bit messy and is very time-consuming.
Consensus® harnesses the power of shared governance, while providing the tools to
help make the decision making process more effective, as well as more efficient.
Search Committee Roles & Responsibilities
Consensus® is designed with three levels of access to the system – each with different
capabilities and different sets of screens to help manage the search process. These
levels include:

Search committee members who review and rate candidates.

The search committee secretary and chair who are responsible for managing
the search process including communicating with candidates, distributing
ratings worksheets, and advancing candidates from level to level.

The system administrator who is responsible for establishing vacancies in
Consensus®, creating User IDs and passwords for search committee
members, and archiving search records at the conclusion of each search.
This guide describes system functions for the search committee secretary or chair. It
supplements (and does not duplicate) the Search Committee User’s Guide. Before
reviewing this guide, the secretary and chair should familiarize themselves with the
Search Committee User’s Guide for functions related to screening and evaluating
candidates. For searches not staffed with a search secretary, all of the functions
described in this guide are the responsibility of the search committee chair.
This guide is organized in the following sections:
Establishing Vacancies & Search Committees
 Logging into the System
 Advertising Vacancies
 Establishing Vacancies in Consensus®
 Notifying Search Committee Members
 Configuring Email Confirmation
p.
p.
p.
p.
p.
Assisting Applicants
 Password & Document Help
 Creating Applicant Profiles Manually
p. 6
p. 6, 18
Evaluating Applicants
 Starting the Evaluation Process
 Consolidated Ratings Worksheets
p. 7
p. 7
3
3
4
4
4
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Managing the Search Process
 Advancing Candidates from Level to Level
 Configuring Email Updates to Candidates by Level
 Attaching Transcripts & Reference Letters
 Use of Download Dataset
 System Administrator Help
 Creating Applicant Profiles Manually – Step by Step Guide
 Draft Search Committee Transmittal Letter
 Inventory of Data Elements in Download Dataset
p. 9
p. 12
p. 14
p. 17
p. 17
p. 18
p. 25
p. 26
ESTABLISHING VACANCIES & SEARCH COMMITTEES
Logging into the System
The URL address to access Consensus® is:
https://highereddecisions.com/hedcs/committee/committee_login.asp
Internet Explorer is the recommended browser. If Explorer is not your default browser,
for best navigation, copy & paste the URL above into an Explorer window. For ease in
future access to the system, “bookmark” the URL on your initial visit.
User Note: If you manually type the URL, there is an underscore mark between “committee” and “login.”
Advertising the Vacancy
When the search committee or appointing authority finalizes a public advertisement for
the position, the secretary must coordinate with the system administrator to ensure the
advertisement includes appropriate on-line application instructions. Typical application
instructions include a statement such as:
To facilitate the search process, on-line applications are strongly preferred through
HigherEdDecisions, our search support partner.
To apply on-line, please go to
https://highereddecisions.com/hedcs/current_vacancies.asp and click on the Vacancy of
Interest. For assistance accessing our on-line applicant portal, contact [name of system
administrator] at [phone number].
In lieu of the complete URL address to access Consensus®, the system administrator
can develop a short-cut link such as, “To apply on-line, please Click Here.” Print
advertisements, of course, must include the full format URL. To take advantage of the
on-line application portal, it is critical that all public advertisements for the position
include a link to Consensus™.
User Note: If you include an email address in the advertisement, some candidates will submit application
materials by email attachments to the System Administrator instead of applying on-line. It is
recommended you provide a telephone number for assistance, but not include your email address.
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Establishing the Vacancy in Consensus®
When the search secretary provides the advertisement to the system administrator, he
or she will also need to provide the names, telephone numbers, and email addresses of
search committee members. The system administrator will establish the vacancy in
Consensus® and establish login IDs and initial passwords for search committee
members. Barring duplication of names of individuals who are already system users,
the login ID and initial password consist of First Initial + Last Name.
Notifying Search Committee Members
The system administrator will assign login IDs and initial passwords for each search
committee member. Either the system administrator or the search committee secretary
(by agreement) must notify search committee members by email and provide a copy of
the Search Committee User’s Guide. The search secretary or chair is responsible for all
other communications with the Search Committee. [See sample transmittal letter on page 24.]
Configuring Email Confirmation
Consensus® provides a system-generated email to each candidate acknowledging their
application. Immediately after the system administrator establishes the vacancy in
Consensus®, and before public advertisements for the vacancy are posted, the search
committee secretary should enter the text for the on-line acknowledgement of
applications from the Application Profile Master Screen.
 Click on “Email Confirmation” to customize on-line acknowledgement.
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You will be required to enter a “From” email address, subject line, and the text of the
email confirmation you wish to send for this particular vacancy. Remember to choose
words that are appropriate for a system-generated email that will not be addressed to
recipients individually. [See suggested text below.]
 Click on “Submit” to save Email confirmation, after entering all fields.
From Email Address
The system requires an email address for the sender, typically the secretary or chair.
Subject Line
Many candidates apply on-line from their current work email addresses. As a courtesy
to the candidate, it is preferable not to imply in the subject line of the email that it is, in
fact, an acknowledgement of an employment application to another institution.
Consequently, a generic subject such as “Greetings from [the name of your institution]”
is generally preferable.
The System will generate two header lines automatically, including the candidate’s full
name and the title of the position for which the candidate applied. All other text must be
created by the Search Committee Secretary.
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Sample Acknowledgement Text
Dear Colleague –
Hello. My name is Pat Ramsey and I am the Administrative Assistant to the Presidential Search
Committee at Colorado Mountain College.
This is a system-generated email from
HigherEdDecisions, our search support partner, to confirm that we have received your application
materials.
As you are aware, higher education searches may take some time, so please be patient with us as
we look for just the right candidate to lead Colorado Mountain in the future. An outline of our search
process and target completion date is available on our website at www.coloradomtn.edu under the
President Search icon.
On behalf of our Trustees and members of the Search Committee, thank you warmly for your interest
in Colorado Mountain College. Feel free to contact me personally at 954-881-1556 any time if you
need assistance during the search.
Best wishes,
Pat Ramsey
User Note: If you do not enter an email notification from the Secretary’s menu, the system will generate a
default email notification that includes only the candidate’s name and the title of the vacancy. It will not
include any vacancy-specific information or contact information for the secretary or chair. A custom email
notification is strongly recommended, including the secretary or chair’s contact information.
ASSISTING APPLICANTS
Password & Document Help
Applicants may call on the search committee secretary for assistance. If an applicant
has simply forgotten his or her password, the secretary can look up the password on the
“Download Dataset” described on p.16 of this guide.
If an applicant has difficulty attaching documents to the Applicant Profile, the secretary
may agree to accept electronic copies of these documents and convey them, in turn, to
the system administrator. [Note: The system administrator may upload applicant materials to an
existing applicant profile, but this function is not available to search committee secretaries.]
If an applicant decides to withdraw from consideration and asks for his or her applicant
profile to be removed from the system, the secretary should instruct the applicant to log
into the System, advance to p. 5 of the applicant portal, delete the electronic signature,
then click on “Withdraw” on the following screen. This will delete all applicant records
from the System. [Note: The system administrator may also delete erroneous or duplicate applicant
records, but for security purposes, this function is not available to search committee secretaries.]
Creating Applicant Profiles Manually
Even with an on-line application portal, circumstances may arise in which an applicant
submits a hard-copy or email application for consideration. In such instances, the
search committee secretary will need to manually create an applicant profile by
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accessing the applicant portal and essentially “applying for the vacancy” on behalf of the
candidate and in the candidate’s name. See instructions on p. 18 of this guide.
EVALUATING APPLICANTS
Starting the Evaluation Process
One of the advantages of using an on-line search support system is that search
committee members may begin to screen applicant records as soon as they are
received, rather than waiting for an application deadline to begin the evaluation process.
This permits search committee members to evaluate applicants as they are received,
beginning immediately after the position is advertised, avoiding the artificial build up
work to be performed in a short period of time. This in turn enables search committees
to schedule the first material cut in the screening process very soon after the priority
application deadline. [See sample transmittal letter on page 24 of this guide.]
Consolidated Ratings Worksheets
Preparatory to each search committee meeting, the search committee secretary should
print the consolidated ratings for the level of the search currently underway. From the
Applicant Profile Master Page (illustrated on p. 3 of this guide), first select the level of
interest. This will display the Applicant Ratings Summary page (displayed below). Click
on “Consolidated Ratings–Sort by Sequence” or “Consolidated Ratings–Sort by Rating.”
 Click on “Sort by Sequence” or “Sort by Rating” to Display Ratings Worksheet.
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The system will display the consolidated ratings worksheet selected (below) which can
be printed using the “Print” icon or downloaded as an Excel spreadsheet, using the
“View/Download” icon. Generally, both consolidated ratings worksheets are distributed
to search committee members at the beginning of search committee meetings (and not
in advance). However, in the event the committee requires a “virtual” meeting or longdistance telephone conference, the system provides the capability to distribute the
consolidated worksheets as email attachments (through the download function).
 Click on “Print” or “View/Download” as preferred.
The following operational tips should help the search committee secretary or chair make
the best use of the Consolidated Ratings Worksheets.

Monitor Ratings: Preparatory to search committee meetings, the search secretary
or chair can preview the Consolidated Ratings Worksheet to ascertain whether
search committee members have evaluated candidates or may need a reminder. If
one or more committee members have yet to complete candidate evaluation, the
secretary or chair could then send a private reminder – or general committee
reminder – to have all candidate ratings posted to the System by a specific date and
time. Because relatively little time is required to print & copy ratings worksheets,
such “rate by deadlines” may be as little as one hour before meetings.

Scroll to Name: To display name and contact information for search committee
members, the Secretary may simply move the cursor over the initials at the top of
each column when the consolidated ratings worksheet is displayed on screen.
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
Print Format: For best results, change your printer’s layout orientation to
Landscape. For search committees up to seven members, the worksheets should
print on a single page. For larger committees, it may be necessary to download the
worksheet to Excel and manipulate the page layout manually to ensure the
worksheet prints one-page wide (either letter or legal size). This will help ensure the
most efficient use of the worksheet during search committee meetings.
MANAGING THE SEARCH PROCESS
Advancing Candidates from Level to Level
All candidates begin at Level I. Once the search committee has determined which
candidates will be advanced to the next level of the search, the secretary must advance
candidates to the designated level from the Applicant Profile Master Screen.
 Click on “Level Maintenance” to display Applicant Level Screen.
The “Applicant Level” screen (illustrated on the next page) will appear, listing all
candidates for the position in sequence number order. To advance candidates from
Level 1 to Level 2, for example, click the radio button for Level 2, then click on the white
box to the right of each candidate’s name to be advanced to Level 2. When all
candidates have been selected, click on “Update Rating Level” at the bottom of the
screen.
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 Click on Radio Button for the Level to which you want to advance candidates.
 Click on the white box next to the name of each candidate you want to advance.
 Click on “Update Rating Level” to advance candidates to the selected level.
The system will automatically display the Applicant Profile Master Screening showing
those candidates that have been advanced to the next level in the form of a “horizontal
bar chart.” The secretary may repeat the selection process, as necessary, until all
candidates have been advanced to the next level of interest by the committee (even if
this requires more than one session).
If a candidate is inadvertently moved to the next level, it is permissible for the secretary
to simply use the “level maintenance” function to move the candidate back to the
previous level – so long as search committee members have not rated the candidate at
the higher level. Once candidates have been rated at a given level, they cannot be
moved backwards to a lower level.
Once all candidates have been advanced to the level of interest, the committee
secretary should “lock” the previous level. This will prevent applicant ratings from being
entered at the locked level, after the committee has moved on to subsequent levels.
Click on level maintenance from the Applicant Profile Master Screen. This will cause
the Applicant Level Screen to appear with the Lock Level option.
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 Select “Level Maintenance” to Display Applicant Level Screen.
.
 Select “Lock Level” to Display Lock Level Screen.
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 Click on Radio Button for level to be locked; then “Update Lock Level.”
Configuring Email Updates to Candidates by Level
Consensus® provides the capacity to send email updates to candidates at any level of
the search process. For example, this function could be used to notify candidates at a
given level that they have been selected for further consideration or to provide reference
letters. Email updates are sent to candidates whose current status is the level selected.
They are not sent to candidates who have not been advanced to this level, nor to
candidates that have already been advanced to a higher level.
User Tip: To generate emails or letters to candidates, addressed individually, such as final disposition
letters, use standard mail merge functions in Word and Excel selecting data elements from the Download
Dataset described on p. 17 of this guide.
 From the Application Profile Master Page, Select Level of Interest which will
display the Applicant Ratings Page.
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 Select “Email Updates” to display Edit Email Updates page.
 Enter From Address, Subject Line, and Text of Email; then click “Send.”
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User Tip: Remember, email updates are sent only to those candidates whose current “Level” indicator is
equal to the “Level” selected. Email updates are not sent to individuals who have not advanced to the
level selected, nor to candidates who have already been advanced to a higher level. Consequently, in
order to send a “broadcast” email to all candidates, it would be necessary to send duplicate emails from
each active level of the search.
Attaching Transcripts & Reference Letters
Depending on institutional search guidelines, some search committees may require
finalists to provide certified transcripts from educational institutions or solicit 3 rd party
reference letters to be provided directly to the search committee secretary or chair.
Consensus® provides the capacity to attach transcripts and reference letters to the
Candidate Profile in the System – so these documents will be available on-line to
search committee members in subsequent levels of the search.
Documents are attached using standard browser buttons, so the document must first be
saved to the secretary’s hard drive (or other accessible electronic file). It will facilitate
uploading documents if the committee solicits them by email (rather than by fax or hard
copy). For fax or hard copy documents, the secretary must first scan the documents to
create electronic copies to upload. Transcripts are attached from Page 1 of the
Applicant Profile. Reference letters are attached on Page 2.
 To attach documents, select “Level” from Applicant Profile Master Screen, then
click on “Candidate Name” on the Applicant Rating Summary Page.
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 Select “Attach Transcripts” on P. 1 of Applicant Profile to display browser menu.
 Click on Browser button to attach transcripts to degrees from electronic files.
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 Select “Attach References” on P. 2 of Applicant Profile to display browser menu.
 Click on Browser button to attach reference letters from electronic files.
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Use of Download Dataset
The final system capability available to the Search Committee Secretary is the
“Download Dataset” function.
The Dataset consists of every item of information
regarding each candidate displayed in an Excel spreadsheet. [See inventory on p. 26.]
The Download Dataset can be used to verify a candidate’s password (on request from
the candidate) or as the source file to generate standard mail-merge letters to selected
candidates using Microsoft Excel and Word. To generate individual letters or email
notices to candidates at a given level, sort the spreadsheet by “Rating Level” at Column
G, move candidates at the level of interest to the top of the spreadsheet, and delete all
remaining candidates. Then set up the mail-merge routine, generating letters or emails
for the candidates of interest.
User Tip: Do NOT attempt to print the Download Dataset. It is for password verification, mailmerge generation of candidate letters, and archival purposes only. It is too unwieldy to print.
System Administrator Help
The System Administrator has additional system capabilities, including changing
applicant or committee member passwords, uploading documents to an existing
applicant profile; removing all applicant records in the event of a formal withdrawal;
archiving search records; and accessing EEO demographics regarding the applicant
pool at each level. Contact the system administrator for these functions or other
technical assistance regarding Consensus®.
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Creating Applicant Profiles Manually – Step by Step Guide
Even with an on-line application portal, circumstances may arise in which an applicant
submits a hard-copy or email application for consideration. In such instances, the
search committee secretary will need to manually create an applicant profile by
accessing the applicant portal and essentially “applying for the vacancy” on behalf of the
candidate and in the candidate’s name.
User Note: Prior to accessing the applicant portal, the secretary must scan and save hard-copy
documents to browser-accessible electronic files or save email attachments to browser-accessible files. It
will facilitate uploading documents in the application process, if you use the following naming convention
for consistent reference:
First Initial+Last Name.Letter
First Initial+Last Name.Resume
First Initial+Last Name.ReferenceList
First Initial+Last Name.OtherDoc
The URL address to access the Applicant Portal is:
https://highereddecisions.com/hedcs/current_vacancies.asp
Note: If you manually type the URL, there is an underscore mark between “current” and “vacancies.”
 Select the Vacancy of Interest from the Online Application Screen.
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 Create User ID & Password = First Initial + Last Name.
 Confirm Password = First Initial + Last Name.
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 Enter applicant information from cover letter or resume. Advance to Page 2
 Enter applicant information from cover letter or resume. Advance to Page 3.
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 Enter applicant information. Attach saved documents. Advance to Page 4.
 Disregard Demographic Information. Click on Submit.
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Consensus® includes a “Pre-Employment Declaration” consistent with best prevailing
recruitment practices in higher education. The declaration includes the following:








Acknowledgement that application materials will remain confidential, unless and
until the hiring institution requests authorization to release them publicly.
Certification that credentials & qualifications are accurate and complete.
Acknowledgement of responsibility to obtain and maintain eligibility to work in the
United States as a condition of employment.
Disclosure of criminal convictions, if any.
Disclosure of the employment of relatives in the hiring institution, if any.
Acknowledgement that falsification or material omission in application materials
may result in invalidation of any subsequent employment contact.
Authorization for hiring institution for verify all application materials (including
educational and employment records).
Authorization for hiring institution to publicly release applicant materials if the
candidate accepts an employment interview.
The complete text of the declaration is maintained by the System and is accessible, on
request, to the System Administrator. The declaration, itself, is not available to the
search committee, secretary, or chair. The System will send a notification to the system
administrator in the event the candidate discloses either a criminal conviction or the
employment of relatives within the hiring institution. The system administrator is
responsible for taking appropriate institutional action in response to either disclosure.
Because the pre-employment declaration constitutes a term or condition of employment
in the event of hire and legally binds the candidate to the declarations submitted, the
search committee secretary should NOT execute the preemployment declaration.
 Disregard Pre-Employment Declaration & Digital Signature. Click “Decline.”
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Declining the pre-employment declaration will cause a diagnostic page to appear
advising the candidate that the pre-employment declaration is a requirement to be
considered for employment and providing the applicant three choices:



Candidate may “Continue” and execute the pre-employment declaration.
Candidate may “Exit & Return” at a later date, saving all application materials.
Candidate may “Withdraw” from consideration, deleting all application materials.
 Click “Exit/Return.” This will save applicant records, but without a certification.
All application materials will be saved, but the candidate will not receive the systemgenerated acknowledgement email. It is recommended that the Secretary send an
individual e-mail to the candidate inviting them to complete their application by
executing the preemployment declaration. [See daft email on next page.]
User Note: If a candidate advances to the interview stage of the search without executing the on-line
preemployment declaration, the secretary should ask the candidate sign a hard copy prior to the
interview, consistent with institutional guidelines.
Verifying Applicant Information Entered Manually
After loading all applicant files manually that have been received, the secretary will need
to log into the Committee Portal to print “Application Summaries” to verify all candidate
information entered on behalf of the candidate.
Sam Connally, Founder & CEO ▪ 954-881-1556 ▪ SamConnally@HigherEdDecisions.com
HigherEdDecisions, LLC ▪ 3000 E. Sunrise Blvd., Suite 8B, Ft. Lauderdale, FL 33304 ▪ HigherEdDecisions.com
Consensus® Search Committee Secretary’s Guide
Page 24
 From Applicant Profile Master Page, Select Any Level.
 From Applicant Ratings Summary Page, Select Candidate by Name.
 Verify Applicant Information online or Print Application Summary on Page 2 of Profile.
 Verify all application details against cover letter and resume.
After completing an application on behalf of a candidate, the secretary should write
individually to the candidate asking them to log into Consensus™ to complete the
application process. The email or letter to the candidate will need to include log in
instructions, User ID, and Password. See sample text below:
Colorado Mountain College has received your application materials for President, submitted recently
by email. In order to facilitate our search process, we have uploaded your application materials to
Consensus®, our on-line search support system.
Please take a moment to log into Consensus® to complete the application process. You may verify or
correct applicant information on pp. 1-3 of your applicant profile. It is not necessary to attach new
documents on p.3 (and you may disregard the warning message when advancing to p. 4). The EEO
self-disclosure form on p. 4 is voluntary; however, the pre-employment declaration on p. 5 of the
applicant portal is required in order to be considered for employment. You will have an option to print
an application summary from the confirmation page, after executing the pre-employment declaration.
The URL address for Consensus® is https://highereddecisions.com/hedcs/current_vacancies.asp.
Select the President vacancy link, then login on the following page. Your user ID and password are
both [First Initial+Last Name]. If you have difficulty accessing the System or have other questions
regarding our search process, feel free to call me at 954-881-1556. Thank you for your interest in
Colorado Mountain College.
Sam Connally, Founder & CEO ▪ 954-881-1556 ▪ SamConnally@HigherEdDecisions.com
HigherEdDecisions, LLC ▪ 3000 E. Sunrise Blvd., Suite 8B, Ft. Lauderdale, FL 33304 ▪ HigherEdDecisions.com
Consensus® Search Committee Secretary’s Guide
Page 25
DRAFT SEARCH COMMITTEE TRANSMITTAL LETTER
MEMORANDUM
TO:
Presidential Search Committee
Colorado Mountain College
FR:
Doris Dewton
Chair, Board of Trustees
RE:
Search Support Services for Presidential Search
The Office of Human Resources and the Office of Information Technology have pooled their
resources to provide administrative and logistical support to the Colorado Mountain College
Presidential Search Committee. To facilitate the on-line receipt, distribution, and evaluation of
application materials, Colorado Mountain College has contracted with HigherEdDecisions, as
our search support partner, to use Consensus® search support software.
Consensus® provides search committee members 24x7 access to candidate materials from any
web browser world-wide in a secure, on-line environment. Consensus® enables search
committees to collectively rank candidates from strongest to weakest in a virtual screening
process before meeting to discuss candidates in person, saving time and promoting
collaboration.
The enclosed Consensus® Search Committee User’s Guide provides an overview of system
capabilities and should enable you to immediately access the system and begin evaluating
candidates. Our first search committee meeting will be MMDDYY, by which time you should
have completed your initial evaluation of all candidates.
Your Login ID and initial Password are:
Login ID:
Password:
First Initial+Last Name (e.g. pramsey for Pat Ramsey)
First Initial+Last Name (e.g. pramsey for Pat Ramsey)
For assistance logging into or navigating through the system, search committee members may
contact Ms. Pat Ramsey, Administrative Assistant to the Presidential Search Committee, at 970947-8325 or pramsey@coloradomtn.edu.
Thank you.
Sam Connally, Founder & CEO ▪ 954-881-1556 ▪ SamConnally@HigherEdDecisions.com
HigherEdDecisions, LLC ▪ 3000 E. Sunrise Blvd., Suite 8B, Ft. Lauderdale, FL 33304 ▪ HigherEdDecisions.com
Consensus® Search Committee Secretary’s Guide
Page 26
Inventory of Data Elements in Download Dataset
Column
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Z
AA
AB
AC
AD
AE
AF
Data Element
Candidate Sequence Nbr
Candidate User ID
Candidate Password
Confirmation Number
Application Date
Vacancy Number
Current Rating Level
Last Name
First Name
Middle Initial
Salutation Title
Email Address
Preferred Phone Number
Alternate Phone Number
Address Line 1
Address Line 2
City
State
Zip Code
Country
File Name – Cover Letter
File Name – CV/Resume
File Name – Ref List
File Name – Other Doc
Position Title #1
Employer #1
Start Date #1
Stop Date #1
Position Title #2
Employer #2
Start Date #2
Stop Date #2
Column
AG
AH
AI
AJ
AK
AL
AM
AN
AO
AP
AQ
AR
AS
AT
AU
AV
AW
AX
AY
AZ
BA
BB
BC
BD
BE
BF
BG
BH
BI
Data Element
Position Title #3
Employer #3
Start Date #3
Stop Date #3
Information Complete Flag
Pre-Emp Disclosure Flag
College Name #1
College City State #1
College Major #1
College Grad Date #1
College Degree Type #1
College Name #2
College City State #2
College Major #2
College Grad Date #2
College Degree Type #2
College Name #3
College City State #3
College Major #3
College Grad Date #3
College Degree Type #3
Other Credentials
File Name – Transcript #1
File Name – Transcript #2
File Name – Transcript #3
File Name – Reference #1
File Name – Reference #2
File Name – Reference #3
File Name – Reference #4
User Note: Do NOT print Download Dataset.
It is for reference & mail-merge purposes
only. It is too unwieldy to print!
Consensus® is patent pending in the U.S. Patent & Trademark Office and is owned by the University of North Carolina at
Wilmington. Consensus™ is marketed to the higher education community under an exclusive license to HigherEdDecisions LLC.
Server and ISP support are provided by NTT/Verio Solutions on a private Peer1 network and managed private server, utilizing
Windows 2003 ISS 6.0 and Oracle 10g with a 128-bit encryption security certificate provided by VeriSign.
The Consensus® Search Committee Secretary’s Guide is provided to licensed users of Consensus™ only, who have current license
agreements with HigherEdDecisions, LLC. It may not be used or reproduced in whole or in part by any entity or person by any
means without the prior written approval of HigherEdDecisions, LLC. © 2007 HigherEdDecisions, LLC. All Rights Reserved.
Sam Connally, Founder & CEO ▪ 954-881-1556 ▪ SamConnally@HigherEdDecisions.com
HigherEdDecisions, LLC ▪ 3000 E. Sunrise Blvd., Suite 8B, Ft. Lauderdale, FL 33304 ▪ HigherEdDecisions.com