Student Activities Office
Student Initiative
Grant
Rules for Grant Application:
Event must be sponsored by one or more recognized student club or organization.
Event must be open to the entire student body.
Event may not be a fundraiser and no fee may be charged for admission.
Date of event may not conflict with an event being sponsored by the Student Activities Office or
MAC.
It is expected that student groups eligible for student government funding seek an allocation from
the Student Government Association prior to submitting a grant application. In these cases, the
Student Activities Office can offer planning advice and additional financial and/or service
support when necessary.
Application must be submitted at least three weeks in advance of the planned event.
Upon submitting the application, the student(s) must schedule a meeting with the Director of
Student Activities to discuss the application.
Responsibilities of Sponsoring Group:
Sponsoring group agrees to work with the Student Activities Office to execute the event,
including work orders, contracts, payment of bills, etc.
Students may not sign contracts for any services required for the event. All proposed contracts
must be reviewed by the Student Activities Office and approved by the College Treasurer.
Organizers must abide by all Muhlenberg College policies.
(http://www.muhlenberg.edu/mgt/deanst/studentguide.html)
Group must prepare an advertising plan and use a minimum of three types of advertising.
Event must be posted on the online Campus Calendar (contact Leanne Hill, x 3657).
Grant support must be noted on all advertising.
Detailed budget must be prepared prior to event and presented to the Student Activities Office.
Additional receipts must be turned in to Student Activities Office at the conclusion of the event.
Group will agree to help with room set-up prior to event and clean-up when program is over.
Event Evaluation Form must be completed at the conclusion of the event and submitted to the
Student Activities Office within one week of the event date.
Violations of the Grant Policy or misuse of funds will affect future grant applications.
Contact Information
Organization(s) Name(s) __________________________________________
Primary Contact
Name
Email
Cell #
Advisor(s) Name(s)
Event Information
Event Title/Theme
Proposed Venue ________________________________ Expected attendance _____________
Will Advisor be present for event _____ yes _____ no
Requested Dates
1st Choice _________________ 2nd Choice _________________ 3rd Choice ________________
Summary of events
Goals of event _________________________________________________________________
Publicity plans
-Complete & Sign back-
Budget
Please provide a detailed breakdown of expected costs for your event. Be sure to include cost of
performers, any special set-ups and work orders, supplies, advertising, decorations, additional
food, giveaways/prizes, etc.
Expense
Example: DJ Joe
Cost
$500
How will you pay?
Contract/Check
Any contract and check requests that must be completed should be turned in to the Student
Life Office at least two weeks prior to your event.
By checking this box, I accept all rules and responsibilities of planning a
weekend event. I understand that misuse of the space or failure to adhere to all
guidelines or instructions will impact my organizations ability to use the event
spaces for future event or subject the organization or group to possible
disciplinary actions.
_________________________________
Printed Name
_____________________________________
Signature & Date
IF GRANT APPLICATION IS SUCCESSFUL, PLEASE
REMEMBER THAT THE EVENT EVALUATION MUST BE
SUBMITTED WITHIN ONE WEEK OF THE EVENT’S
COMPLETION.
STUDENT INITIATIVE GRANT EVENT EVALUATION
Event Title
Event Date
Day of Week
Expected Attendance
Approx. Attendance
1. What was successful about the event?
2. What could have been done to improve the quality of the program?
3. Did you meet the goals of your event? (see inner proposal) Give examples
4. How did you promote the event?
5. Would you recommend this event be repeated? If yes, why? If no, why not?
6. Suggestions for future events:
-Continued on back-
Please rank how satisfied you were with the following:
Not satisfied
Event Planning/Application………………… 1
2
Facility……………………………………… 1
2
Food & Beverage…………………………… 1
2
Security & Shuttle …………………………. 1
2
Overall Evaluation …………………………. 1
2
3
3
3
3
3
Very Satisfied
4
5
4
5
4
5
4
5
4
5
N/A
n/a
n/a
n/a
n/a
n/a
Additional Comments:
Personal Preparing Evaluation:
Please attach any advertisements, copies of contracts and other important
documents you used for your event.
SUBMIT TO STUDENT ACTIVITIES OFFICE WITHIN A
WEEK OF THE FINISHED EVENT