HFHN 2016
Stroke Retreat
Volunteer Orientation
Sheila Daley, RN, BSN, MIS
Stroke Retreat Director
Nurse Manager,
Neuroscience Institute
Welcome!
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It is our pleasure to
welcome new volunteers
who are eager to
participate in the Stroke
Retreat
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We are also thrilled to see
“seasoned” volunteers
return to help us with this
exciting camp experience
2016 Season Dates
July 29-31
Please see our website:
http://www.henryford.com/
strokeretreat
Success!
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In 2016, we will be celebrating our 22nd
anniversary of the Stroke Retreat.
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We continue to honor the many
volunteers and participants that have
experienced the Stroke Retreat over the
years, and acknowledge the many
achievements that have been
accomplished.
Orientation Process
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This PowerPoint slide presentation has been
designed to give you the information that you
need for a successful volunteer experience.
Please view the entire slide presentation.
Please allow about 20-30 minutes to review
this material. It is important for you to know
this information.
Then answer the brief set of questions on the
Word document accompanying this program.
Print your name and sign the form,
acknowledging that you have reviewed the
slide show.
Return the document as instructed.
Goals of the Stroke Retreat
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Provide FUN and NEW EXPERIENCES
that promote a “can-do attitude” in a safe,
healthy, and educational environment for
the stroke survivor
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Support the caregiver and family needs
by allowing time for enjoyment, rest,
relaxation, conversation, fun, education,
networking, and counseling
Activities – Campers can do
do as much or as little as they
choose!
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Arts and Crafts
Bonfires
Beach party
Boating
Hayride
Petting zoo
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Games Night
Talent Show
Massages
Exercise
Spirituality
Support Groups
Our Campers
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Stroke survivors may be:
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Dependent in their needs and activities,
and have a caregiver attending with them
to manage their care
OR
Independent in their needs and activities,
and may choose to attend alone or with a
friend or family member
What about our volunteers?
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They are caring, safety-minded adults that like
to have fun!
Health care experience is helpful but not
mandatory!
Roles at camp vary, and are determined by
previous experience.
Volunteers are expected to meet the
commitments they make to help us create a
safe, fun camp experience.
We want you to have a good time. Enjoy the
facilities and join in activities when you do not
have an assignment to fulfill.
What is the Volunteer Role?
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Variety of responsibilities
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Keeping people safe is #1
Assist to keep activities running smoothly
Assist stroke survivors with their needs
Provide respite to the families. (Fill in for
the caregiver in taking care of the stroke
survivor’s needs, allowing the caregiver
to have a break and do something they
enjoy.)
Supervise safety and comfort of campers
in cabins
Additional info for volunteers
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We provide time for volunteers to enjoy the facilities.
Costs of meals and lodging for volunteers are paid by
Henry Ford Health System and other sponsoring
agencies.
For those who can’t attend, there are volunteer efforts
to help prepare for the weekend.
Those who cannot attend the full weekend due to
family or work schedules may want to apply as a
“day” volunteer.
Plan to arrive at camp between 12 and 2 on Friday,
and leave between 12 and 1 on Sunday, unless you
have discussed alternate arrangements directly with
Sheila Daley, Stroke Retreat Director.
Some of our volunteers
in the 2007 season
What specific jobs will I do?
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Each camp activity has volunteers
assigned to it.
We ask volunteers for input into the
activities they will be assigned to.
If a volunteer has concerns about their
ability to fulfill any assignment, please
talk to the leadership team to make a
change.
What specific jobs will I do?
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Each activity has identified responsibilities that
must be completed so that the activity is safe and
successful.
There is a master list that describes volunteer
roles for each activity. Please review the list prior
to the activity so that you will know what is
expected of you in your assignment.
Talk with your fellow volunteers assigned with
you to determine who will do what for each
activity.
Examples of some volunteer duties
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Campfire
Some of the responsibilities are to:
Bring
designated supplies to the
area
Get
the fire going in a safe
manner
Keep
the participants safe and
away from the fire.
Make
sure the fire is out at the
end of the activity
Put
away campfire supplies
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Hayride
Some of the responsibilities are to:
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Help people on and off the
hayride
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Be on hand to keep people
safe on the ride
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Alert the driver to any
problems
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Make sure passengers remain
seated
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Encourage people to drink
fluids to stay hydrated if
the weather is hot
Volunteer Skills
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Volunteers are not expected to do tasks
without the proper skills.
If you find yourself in a situation
where you lack the skills needed, it is
expected that you will seek out a
member of the leadership team that can
handle the situation.
We ask volunteers to identify their
skills and strengths.
Will I be required to provide personal care?
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Some campers need help with personal care,
like dressing, toileting or bathing. Some
caregivers need a break from providing
personal care for their loved one. So, one of
the services we offer is assistance with
personal care from those persons who are
trained to do so.
Each cabin has a nurse assigned to help with
care issues. If there are care issues in your
cabin, please talk to the nurse assigned to
identify who will be available to help.
About Camp Cavell
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Camp Cavell is a YWCA camp which has been in
operation since 1927.
The camp director is Jill Laidlow. She is supported by
a competent team of trained staff that work hard to
ensure we have a great weekend.
More about Camp Cavell can be found on the camp
website: www.campcavell.org/
CAMP CAVELL is located at
3335 Lakeshore, Lexington, Michigan 48450
Phone: 1-810-359-2267
FAX: 810-359-2430
Email: cavell@campcavell.org
More about the camp
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While we reserve the main part of camp for
the entire weekend, there may be other
groups on the property and we may be asked
to share the dining hall, lodge, or beach area.
Please be courteous of these other guests.
Stroke retreat scheduled activities are
restricted to those campers and volunteers
who are registered with our group.
Groups are separate for meals, and others
will not be using the dining hall while we are
having our meals.
Upon Arrival to Camp
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Check in at the Lodge
Check in with the Volunteer Coordinators to
learn about your assignments for the weekend.
You may go to your cabin to quickly get settled
and meet your cabin mates. Assist your cabin
mates as needed in getting settled.
Review the Emergency Procedures in the Camp
Cavell Facility Use Manual.
Checking in or out of camp
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It is important for us to have an accurate accounting of where
our campers and volunteers are throughout the weekend.
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Volunteers and campers are asked to check in with the Stroke
Retreat Director or designee upon arrival at camp.
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Volunteers and campers are asked not to leave camp during the
weekend without notifying the Stroke Retreat Director.
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Volunteers and campers who ride the buses to camp are asked to
ride the busses home unless a change is approved by the Stroke
Retreat Director.
Getting oriented to camp buildings
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It is expected that volunteers become oriented
with the camp setting upon arrival to camp.
As you go through this orientation program,
you will be asked to note particular locations
for your safety and the welfare of others.
Please make note of these locations, and keep
them in mind throughout the weekend.
Getting oriented to camp buildings
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If this is your first camp session, you should briefly
familiarize yourself with the locations of:
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Northwood and Southwood Cabins
The Lodge
The Dining Hall
The Health Lodge
The Massage Lodge
The Flagpole
The Beach
(see the map on the next slide)
About the beach
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The beach is beautiful, and we hope you enjoy it.
Keep the beach clean. Remove all trash and debris
after use.
Sunscreen is available through our “health lodge”.
Please encourage its use.
Water sports are prohibited when there is no life
guard on duty.
We arrange for a lifeguard during the beach party.
Canoes and kayaks are available during scheduled
time.
Splashing from boats is not allowed.
Remember, SAFETY FIRST!
About the lodge
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Another important camp location is the lodge. We
use the lodge for large group gatherings.
The lodge is also the location for our arts and
crafts area.
The porch on the back of the lodge is a great
gathering spot to talk and to look out over the
water.
Some small group activities occur on the porch.
Safety issues
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The camp requires that all incidents of illness,
accident, injury or treatment be reported and
recorded, no matter how minor. Be sure to
report anything that you know about.
SPEAK UP! Volunteers are in the camp to
assure the safety of our campers. It is your
responsibility to report any irregularity that
could be a potential hazard or problem.
Safety issues –fire safety
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In order to protect the welfare of everyone, we must
follow fire safety rules strictly because there are dried
timbers and trees everywhere at camp.
The Emergency Procedures manual details Fire
Emergency Procedures that should be followed.
Please make sure to review these when you come to
camp. Each cabin should have a copy of the
Emergency Procedures Manual.
If the fire alarm sounds, volunteers will immediately
stop activities and transfer campers to the flag pole,
where they must remain until the “all clear” is given..
The flag pole is located on the south side of the lodge
(to your right as you face the beach).
Weather issues
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We have a rainy-day plan for activities if the weather is bad.
Activities will continue in the lodge and dining halls.
If there is a power outage, consult the facility use manual from
Camp Cavell
If there is a tornado or storm watch, keep calm and meet your
cabin mates in your cabin and stay there until you receive
further instructions. Report any missing campers to the
leadership team.
If there is a tornado or storm warning you will hear the siren.
Gather campers in the nearest Northwood or Southwood cabin
and huddle in the counselor room or bathroom doorway. On
mattresses. Use mattresses over you as protection.
(Note: We have always been blessed with good weather in the
past, but we want to be prepared!)
Supplies/ Refrigeration
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The health lodge has supplies including shower chairs,
raised toilets, transfer belts, first aid equipment,
flashlights, towels, linens, blankets. Any supplies taken
from the health lodge must be returned at the end of the
camp session.
Sunscreen and bug spray are available. Please offer
them to campers.
There is a refrigerator in the health lodge where special
food or insulin and other medications that need to be
kept cold can be stored. Each item or medication should
be stored in an individual plastic zip-lock bag labeled
with the name of the owner. Please notify Sheila Daley
or the designated Medical Volunteer on duty.
Water and Snacks
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Snacks and beverages are available between
meals and in the evenings in the dining hall.
The health lodge has a small supply of foods
to make pills go down easier (like applesauce
or pudding or yogurt).
Extra water is kept in the health lodge. Please
encourage drinking water on hot days! People
may become dehydrated at camp in hot
weather.
For Diabetics
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Camp activities can change the insulin needs of
diabetics. Please ask your cabin mates if they are
diabetic and let them know that:
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There is a glucometer in the health lodge
Snacks are available any time
Diabetics can get sugar-free beverages, syrup, or dietetic
snacks by request
Early risers can get an early morning snack if needed before
breakfast
Insulin should be stored in the health lodge refrigerator
Needle boxes must be used to dispose of insulin needles.
They are available in the health lodge.
Report any concerns to the health team or leadership team.
About the cabins and your cabin mates
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Please be courteous to your cabin mates
at all times.
Please contact the stroke retreat director if
you have concerns about cabin mate
compatibilities or cabin issues.
Do not change cabin assignments without
authorization from the stroke retreat
director.
More about the cabins and your cabin
mates
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Stroke survivors and family members get the
best mattresses!
The “counselor room” should be used as an
extra changing room or for designated
campers with special needs as assigned.
Beds closest to the bathroom may be needed
by those with special needs.
Volunteers should take the least desirable beds
(Thank you for your kindness!)
More about the cabins and your cabin mates
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Please check the cabins on arrival to make sure:
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The hot water is working
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There are supplies like gloves, tissues, toilet paper, barrier
masks and needle disposal boxes if needed.
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The beds have reasonable mattresses on them
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Lights are working properly
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Your cabin should be reasonably clean. The cleaning crew
has just cleaned them. If this is not the case, please report
the problem.
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Bleach and disinfectant spray are in the health lodge, in
case they are needed throughout the weekend.
Supplies must be returned to health lodge on Sunday morning.
Equipment (shower chairs and toilet seats) must be cleaned and
rinsed with bleach and water, and then returned to the health
lodge on Sunday morning.
Report all problems to the leadership team
More about the cabins and your cabin mates
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NO SMOKING in cabins, bathrooms, or in
surrounding areas by anyone.
No burning of incense, or other potential fire
hazards in the cabins.
Some people may be sensitive to fragrances
of room sprays and perfume.
Keep medications put away in luggage.
Nights can be cold, even on hot days. Please
check to make sure campers have blankets!
Extra linen supplies are in the health lodge.
More about the cabins and your cabin mates
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Do your cabin mates need any assistive
devices? There are bedside toilets and shower
chairs available in the health lodge.
Are there kids in your cabin?
 Special attention is needed if there are children in
the cabin! Consider safety hazards.
 No use of upper bunks by children under 16
without a safety rail in place (camp rule).
 There is a kid’s activities schedule available
Please send in your forms as
soon as you possibly can!
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Follow the instructions on the General
Form and carefully complete all forms
required.
A copy of your picture State ID or
Driver’s License is now needed for
security reasons.
Please send a copy of a recent (within 1
yr.) TB skin test if you have one.
If you don’t know…
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Please ASK us…
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We want a safe and fun weekend… and
we need your help to keep it that way!
THANK YOU for volunteering! We
appreciate your time and energy and
hope you enjoy the experience of this
year’s Stroke Retreat!
We want your feedback! Your ideas are
important to us, so that we can continue
to improve our event.
Our Operations Manual
and other tools to help you
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We have an Operations Manual that is available
to guide the camp activities. We are glad to share
this information with other groups or
organizations that would like to develop this
camp mode to benefit stroke survivors.
Each activity has an instruction sheet that is
available with details to help volunteers know
what they need to do. Experienced volunteers are
available to help newer volunteers. Please ask if
you need help!
Evaluation
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We evaluate our activities by providing
comment cards that are easy for stroke
survivors to complete. Please provide these to
participants for the activities where you
assist.
Join us on Facebook!
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We like to stay linked throughout the year.
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If you have a Facebook account, please join
our group:
Henry Ford Stroke Retreat
What else can we do to help?
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Please let us know as soon as you can if you
plan to volunteer this year. We need to
confirm volunteers before we can confirm
camper applicants.
Please pass the word to people you know. Let
persons you think would be good volunteers
know about this event, and be sure to tell the
stroke survivors you know how much fun we
have at the Stroke Retreat!