Student Placement Approval/Review
Enhancement of the Practice Learning Environment (NHS and Independent sector)
Introductory Statement
Name of Trust / Organisation:
The purpose of this student placement approval (NMC education audit) is
to monitor and enhance the quality of the practice learning environment,
student support and the assessment of practice. This includes learning
environments which support students on pre-registration nursing and
midwifery programmes as well as CPPD courses which have a formal
assessment component. The Nursing and Midwifery Council (NMC) Code
for Nurses and Midwives (NMC 2008) outlines the duty that all nurses and
midwives must facilitate students and others to develop their competence.
This document reflects the Nursing and Midwifery Council requirements i.e.
NMC Standards to Support Learning and Assessment in Practice 2008 and
the NMC UK wide Quality Assurance Framework (2009) as well as NHS
standards (Core Placement Indicators- appendix 2)
Name of Placement:
This document has been revised and updated as part of a project involving
a number of Higher Education Institutes (HEIs) in association with their
placement providers. This work is based on the original tool developed by
the Practice Learning Collaboration Group (PLCG).
Date of last Approval of Placement:
There is an expectation that all areas can support all levels of students
unless there is a clear rationale agreed between the organisation and
HEI/s that indicates otherwise.
The approval process leads to the production of a specific action plan,
where needed, for the practice placement area. The purpose of this action
plan is to ensure that the learning environment continues to meet required
standards or is supported in enhancing quality where necessary.
Manager's Name:
Address:
Post Code:
Telephone Number:
Email Address:
Persons Completing the Approval:
Date of Approval:
Main Focus / Speciality of Placement:
Practice Development Manager/Clinical Placement Facilitator
Name:
Telephone Number:
E-mail Address:
Guidance for Use
At City University London this placement approval tool is to be completed on
a two year cycle. In year one the full placement approval needs to be
completed, in year two a Review of the placement approval is completed and
changes to the Practice Profile are noted. Please return this form
electronically (via email) when completed to allocations@city.ac.uk
Organisation Lead for Education
Name:
Telephone Number:
E-mail Address:
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings College London, Kingston University London, London South
Bank University, Middlesex University, University of Greenwich, University of Hertfordshire, University of West London. Revised tool April 2013
1
Please indicate
Student Placement
Review of Student
Approval Year 1
Placement Year 2
Please indicate if this
document relates to the
Student Placement
Approval in year one, or is
the Review of student
placement in year two.
Date Completed:
Date of Audit:
Date of Review:
Section 1. Further Placement Details
The following Universities use this Placement for Student Learning:
City University
Middlesex
Greenwich
Other
Please state:
London South Bank
King’s College
University of West London
Kingston
Buckinghamshire
Hertfordshire
Link Lecturer Details
HEI:
Name:
Telephone Number:
E-mail Address:
HEI:
Name:
Telephone Number:
E-mail Address:
HEI:
Name:
Telephone Number:
E-mail Address:
Shift pattern students may follow:
5 day a week
7 day a week
Weekend working
Early Start:
Finish:
Late Start:
Finish:
12 hours shift
Start:
Finish:
Night Duty
Start:
Finish:
7.5 hours shift
OTHER (please state):
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
2
Maximum number of students that are being facilitated in the practice area at time of audit*.
Please indicate level & field:
Pre Registration:
CPPD:
*. This number might not reflect the total maximum number of students that could be facilitated within the area as this is
dependant on the availability of mentors as well as appropriate learning opportunities.
Any discussion regarding a change in the current number must be held with the Clinical Placement Manager/Organisation
Lead for Education in liaison with the HEI and not agreed during the audit.
Do you agree to immediately
Yes
notify the University of any
service provision changes
that might affect the student’s
ability to meet the specified
learning outcomes?
(Core Placement Indicator 1.7)
Please give details of any anticipated changes:
No
Staff understand the procedures for alerting the university and acting upon any serious
untoward incidents, which involve students, within 2 working days
(Core Placement Indicator 1.5)
Yes
No
Please indicate which members of the multidisciplinary team the Students will have
opportunities to gain experience with:
Nurses
Doctors
Midwives
Physiotherapists
Occupational Therapists
Health Visitors
Operating Department
Dieticians
Psychologists
Practitioners
Chiropodists
District Nurses
Healthcare Assistants
Speech and Language
Social Workers
Podiatrists
Therapists
Others
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
3
List of learning opportunities (including inter-professional learning) available in the
practice setting.
If there are any Specialist Nurses / Nursing Consultants / Midwife Consultants,
please specify:
Please state any CPPD courses where a formal assessment component in practice is
required:
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
4
Mentor details:
All mentors/sign off mentors meet the requirements of the NMC standards to
Support Learning and Assessment in Practice (NMC 2008), in particular attending
annual updates and completing Triennial Review.
No
Yes
Actions need to be identified against
statement no.10 (3b)
All mentor details are kept up to date on the Trust mentor database (NHS only).
For all non-NHS organisations the HEI has responsibility for maintaining the mentor database (see below).
Yes
No
This will need to be confirmed by the Clinical Placement Facilitator/Manager/Education Lead
Name of CPF/Educational Lead:
MENTOR LIST for PRIVATE/INDEPENDENT ORGANISATIONS ONLY (NON NHS)
Name
Course completed
& date
Date of last
update
Date of
Triennial
review
Sign-off
mentor
Yes/No
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
5
Section 2. Health and Safety
Placement Health and Safety Lead (where applicable):
Name:
E-mail Address:
Telephone Number:
Trust / Organisation Health and Safety Manager:
Name:
E-mail Address:
Telephone Number:
Will the organisations insurance cover any liability incurred by the student as a result of
his her duties?
(TO BE COMPLETED BY ALL INDEPENDENT/PRIVATE SECTOR PLACEMENTS (NON
NHS)
Do you have Employer Liability Insurance?
Expiry date:
Yes
No
Do you have Public Liability Insurance?
Expiry date:
Yes
No
Are the following policy/guidance available in the practice area and are staff aware of
them (please tick which are appropriate)
Required:
YES
NO
Health and Safety
Confidentiality Policy
Equal Opportunities
Manual Handling
Violence And Aggression
Infection Prevention Control
Adult/Child Protection
Code of Conduct for Nurses & Midwives
(NMC 2008)
Guidance on Professional Conduct for Nursing
& Midwifery Students (NMC 2009)
Fire
OTHER (please name):
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
6
Accidents and incidents:
YES
NO
Are you aware of a formal procedure for reporting and
recording accidents and incidents?
Have you procedures to be followed in the event of
serious or imminent danger to people at work?
Are risk assessments kept under
regular review?
Yes
No
Yes
No
Are the results of risk assessment
implemented?
Are there particular hazards in line with ‘The Management and Safety at Work
Regulations 1999’ that could affect the health and safety of new and expectant mothers
that work? It will be agreed between the relevant University and Trust, following risk
assessment, whether this remains a suitable learning environment for students who may be
either a new mother or pregnant.
Date of most recent CQC Report:
The most recent CQC Report demonstrates that
all reviewed standards have been met.
If any concerns have been highlighted regarding
any of the standards the HEI has been informed
and a risk assessment has been undertaken to
evaluate any impact on the student learning
experience.
Yes
Yes
No
No
N/A
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
7
Section 3a. ORGANISATION AND MANAGEMENT OF CARE
Statement
Please
indicate
Yes
No
Examples of Evidence
Action
If required
RD/KP
(Review Date &
Key Person)
1. The organisation and
delivery of individualised
patient centred care is
evident and students are
made aware of the
importance of consent,
privacy, dignity and
confidentiality.
2 Practice reflects local,
professional and national
developments and care
provision is based on
relevant evidence based
findings where available.
3 The placement has an
infrastructure to support
continuing professional
development of staff and
individuals have access
to relevant opportunities.
4 Communications
between the University
and placement area, and
vice versa, regarding
student allocation,
sickness or performance
issues are effective.
5 There is a clear
procedure for raising and
escalating concerns
about the practice area.
This is available for both
practice staff and
students.
* A cross in the box indicates that this is achieved
See appendix 2 for Core National Placement Indicators for Contract Monitoring
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
8
Section 3b. SUPPORTING LEARNING IN PRACTICE
Statement
Please
Indicate
Yes
No
Examples of Evidence
Action
If required
RD/KP
(Review Date &
Key Person)
6 Students have an
appropriate induction and
orientation, including local
policies and procedures
relevant to the practice
area.
(Core Placement
Indicator 1.11)
7 Every student has a
named mentor for each
period of practice
learning and a structured
support system is
in place when the
allocated mentor is not
available
(e.g. co-mentor)
8 Whilst giving direct care
in the practice setting at
least 40% of the
student’s time must be
spent being supervised
(directly or indirectly) by
a mentor/practice
teacher.
9 Mentors who are
supporting and
assessing students in
practice can show that
they have met the NMC
requirements for SLAiP
annual updates and
Triennial Review.
10 The mentor should have
access to relevant
resources to support
them in fulfilling their
mentoring
responsibilities. This may
include the clinical
placement facilitator, link
lecturer support or other
Trust educational roles.
11 Roles and relationships
of the link lecturer are
understood and the link
supports practitioners in
facilitating student
learning and assessment
in practice.
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
9
Statement
Please
Indicate
Examples of Evidence
12 Mentors are familiar with
the students programme
and have the ability to
select and support a
range of appropriate
learning opportunities
commensurate with the
students needs.
Action
If required
RD/KP
(Review Date &
Key Person)
(Core Placement
Indicator 1.4)
13 There are a range of
inter-professional
learning opportunities
made available to the
student that facilitates
their understanding of
the benefits of a team
approach to care.
14 Specialist Community
Public Health Nurses
(SCPHN) students must
be allocated to and
assessed by a Practice
Teacher.
15 There is a process in
place for placement
evaluation & student
feedback which then
contributes to the
ongoing enhancement of
the learning
environment.
(Core Placement
Indicator 1.10)
* A cross in the box indicates that this is achieved
See appendix 2 for Core National Placement Indicators for Contract Monitoring
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
10
Section 3c. ASSESSING LEARNING IN PRACTICE
Statement
Please
Indicate
Yes
No
Examples of Evidence
Action
If required
RD/KP
(Review Date &
Key Person)
16 Students receive an
initial, mid-point and final
interview during the
placement. These
interviews facilitate
achievement of learning
outcomes in order to
achieve progression.
(Core Placement
Indicator 1.8 & 1.9)
17 Students receive
regular and timely
feedback on their
performance and
mentors take
appropriate and prompt
action if a student is not
performing at the
required level.
(Core Placement
Indicator 1.8)
18 Mentors keep sufficient
records to support and
justify decisions
regarding a students
performance and contact
the link lecturer or senior
practitioner for advice
and support.
(Core Placement
Indicator 1.9)
19 Sign off mentors who
have met the NMC
additional criteria are
responsible and
accountable for the final
sign-off in practice for all
pre-registration nursing
students. All midwifery
mentors meet the criteria
for sign-off mentor.
(Core Placement
Indicator 1.4)
* A cross in the box indicates that this is achieved
See appendix 2 for Core National Placement Indicators for Contract Monitoring
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
11
SUMMARY OF EDUCATIONAL QUALITY AUDIT & ACTION PLAN
Area Name:
Trust/Organisation:
Date of Audit:
OVERALL STRENGTHS TO INCLUDE E.G’s OF EFFECTIVE/INNOVATIVE PRACTICE:

AREAS FOR ONGOING MONITORING AND DEVELOPMENT: (to be reflected in the actions below)

Actions to be undertaken
Review Date
Key Person
Progress
1.
2.
3.
4.
5.
6.
7.
PRESENT DURING AUDIT
Print Name
Signature
PRACTITIONER:
AUDITER:
LINK LECTURER (IF PRESENT):
OBSERVER (IF PRESENT):
* A copy of the completed document will be sent to all of those present including the area manager.
If this document is completed online then only printed names are required (not signatures).
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
12
Appendix 1
Suggested Sources of Evidence
SUGGESTED SOURCES OF EVIDENCE
Please tick
(adapted to specific Learning Environment depending upon Health Care Provider)
Examples of documentation that may be available in the area:
1.
Practice area philosophy or mission statement
2.
Orientation/induction programme for students
3.
Professional development opportunities identified for all nursing practitioners/staff
4.
Nursing/midwifery/practice audit findings
5.
National, local & professional reports & guidance e.g. Trust, DOH, NMC, QAA,
CQC
6.
Up-to-date list of student mentors for this area
7.
Placement evaluations by students
8.
Clinical/midwifery supervision strategy/record sheets
9.
Current research/evidence-based practice initiatives
10. Service user feedback/patient satisfaction surveys
11. Assessment of student’s practice documents (examples/samples)
12. List of learning opportunities for students
13. Care Programme Approach (CPA) Policy ( Mental Health areas only)
14. Mentor evidence to support NMC standards.
15.
Practice learning outcomes for the required range of Pre & Post Reg.
programmes
16. Placement evaluations by staff
17. University placement guidelines
18. Others please specify:
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
13
Appendix 2
Core National Placement Indicators for Contract Monitoring
The Authority expects the Institution to audit and monitor the quality of Practice Placements using a
sub-set of Placement Providers, as agreed through the Contract Performance Management processes
in line with the standards set out below, in conjunction with monitoring required to meet professional
Regulatory Body standards.
1. The Institution shall procure that each Placement Provider shall:
1.1 Ensure that it makes appropriate senior staff (of a level of seniority to be agreed between the
Institution and each Placement Provider from time to time) to be available to be involved annually in:
a) Reviewing the Institution‟s recruitment and selection policies and criteria;
b) Reviewing the education programmes set by the Institution;
c) Reviewing the Disclosure and Banning Service (DBS), formally Criminal Records Bureau, and
occupational health clearance processes that the Institution has in place to screen Students before
they are admitted on a Practice Placement; and
d) Reviewing the Dataset information to confirm that the information submitted contains no material
inaccuracies in order to carry out the Annual Review process;
1.2 Ensure that it makes appropriate senior staff of the Placement Provider available annually for
involvement in developing the Contract Performance Action Plans;
1.3 Ensure that all relevant clinical staff working in the placement area has clinical education
responsibilities included in their job descriptions and competencies defined in their job specifications.
1.4 Ensure that all staff employed by the Placement Provider are either competent to support Student
learning and assessment or are required to commence a programme of continuing professional
development immediately on recruitment to achieve these competencies;
1.5 Immediately notify the Institution of any serious untoward incidents where involvement of any
Student calls into question their fitness for training and report such incidents to the Institution within a
timescale appropriate to the seriousness of the situation and in any case within two (2) working days;
1.6 Accept as valid the DBS and occupational health checks carried out by the Institution;
1.7 Immediately notify the Institution of any service provision changes that might affect the Students‟
ability to meet the specified learning outcomes set by the Institution;
1.8 Ensure that Students receive feedback on their performance in a time frame appropriate to the
activity performed as agreed between the Institution and Placement Provider;
1.9 Ensure that Student assessment is appropriately moderated as agreed between the Institution and
each Placement Provider;
1.10 Collect and collate feedback from all Students and regularly agree action plans with the Institution
to address the issues raised; and
1.11 Ensure that Students receive an appropriate induction and orientation including local policies and
procedures relevant to each their Practice Placement.
The following HEI’s were involved in this development: Buckinghamshire New University, City University London, Kings
College London, Kingston University London, London South Bank University, Middlesex University, University of Greenwich,
University of Hertfordshire, University of West London. Revised tool April 2013
14