PROPERTY PROJECT BOARD MONTHLY REPORT
XXXXXXXPL:
Report no: 1, submitted by <<Manager’s Name>>
<<PROJECT NAME>>
Period to 15th JAN 05
1.0
EXECUTIVE SUMMARY
1.1
The project continues to be within costs and programme as Approved by P&FC
1.2
Key items last month:
2.0
o
Xxxxxxxxxxxxxxxxxxxxxxxx
o
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
o
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
o
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
PROJECT STATISTICS
SAFETY
Incident type
Prev.
mth rep
This
month
Total To
Date
Lost time
0
0
0
Medical treatment
0
0
0
First aid
0
0
0
Near miss
0
0
0
Environmental
0
0
0
TOTAL RIDDOR
REPORTABLE
0
0
0
Plan %
Actual %
Variance
Plan
Forecast
Actual
10.01.05
17.01.05
15.01.05
Comment
PROGRAMME
Progress (wk complete)
Variance
last mth
comment
Definition and Design
Procurement
Construction
Milestones
Issue Feasibility Study
Notes
kkkkkkkkkkkkkkkkkkkkkkk
Gateway #3: Proceed to
Tender
Contract Start date
City University Property & Facilities – Commercial in confidence
Page 1 of 6
3.0
SAFETY
3.1
Succinct statements relaying information on the way in which safety is being managed
on the project.
3.2
Includes brief description of incidents, near misses and corrective actions.
3.3
Also any safety initiatives or other comment worthy of mention.
4.0
COMMUNICATIONS
4.1
Bullets relating to project interfaces with other building users/stakeholders.
4.2
Includes specific initiatives under way to communicate project business to others at CU.
5.0
PROGRAMME
Planning
5.1
Statements describing activities of programme definition.
5.2
Includes design, procurement and construction elements.
5.3
Also any initiatives, workshops etc.
Progress
5.4
May be split into Design, Procurement and Construction.
5.5
This paragraph sets out the issues behind the statistics quoted overleaf – what is ahead,
behind; what the root causes are and the action proposed.
6.0
COSTS
6.1
Reference should be made to Appendix B: Cost Reports.
6.2
Includes brief description of issues affecting costs, and how they are being managed.
6.3
Statements on outturn costs and remaining contingency are made here.
6.4
Specific cost items are summarised below:
Cost issue
£ effect
Xxxxxxxxxxxxxxxxx
0
X
0
X
0
Proposed mitigation or provision
7.0
DESIGN
7.1
Bullets on status, progress, issues and resolution.
7.2
Includes briefing issues, general design, status of external approvals eg Local Authority
Planning or Building Control etc. Also status of any subcontractor/3rd party design.
City University Property & Facilities – Commercial in confidence
Page 2 of 6
8.0
CONTRACT ISSUES
8.1
Bullets on potential and actual claims, serving of Notices etc.
8.2
Includes effect of Ext of Time Determinations on Completion Date, plus any
loss/expense claims.
8.3
Issues relating to statutory authorities, planning, b regs, utilities etc
9.0
CONSTRUCTION
9.1
Bullets on work carried out in the field during the period.
9.2
And work proposed to be started/completed in the next.
9.3
Not verbatim detail but highlights.
9.4
Any installation quality issues
10.0
PROJECT MANAGEMENT ISSUES
10.1
This section is reserved for information relevant to Project progress through the CU
Property Projects process.
11.0
PROJECT FOCUS AREAS
11.1
Areas of current focus by exception are highlighted and method of resolution proposed.
11.2
Specifically any additional assistance required from the Property Projects Board is made
known here.
11.3
Key issues are tabulated below:
Issue
Impact
H/M/L
Resolution
Xxxxxxxxxxxxxxxxx
X
X
APPENDICES
Appendix A: Master Programme (simple baselined and sawtoothed Gantt)
Appendix B: Cost Reports
Appendix C: Active Risk Register
City University Property & Facilities – Commercial in confidence
Page 3 of 6
PROPERTY PROJECT BOARD MONTHLY REPORT
XXXXXXXPL:
Report no: 1, submitted by <<Manager’s Name>>
<<PROJECT NAME>>
Period to 15th JAN 05
APPENDIX A
MASTER PROGRAMME
City University Property & Facilities – Commercial in confidence
Page 4 of 6
PROPERTY PROJECT BOARD MONTHLY REPORT
XXXXXXXPL:
Report no: 1, submitted by <<Manager’s Name>>
<<PROJECT NAME>>
Period to 15th JAN 05
APPENDIX B
COST REPORTS
City University Property & Facilities – Commercial in confidence
Page 5 of 6
PROPERTY PROJECT BOARD MONTHLY REPORT
XXXXXXXPL:
Report no: 1, submitted by <<Manager’s Name>>
<<PROJECT NAME>>
Period to 15th JAN 05
APPENDIX C
ACTIVE RISK REGISTER
City University Property & Facilities – Commercial in confidence
Page 6 of 6