CCI
Center for Careers and Internships
SAMPLE JOB ACCEPTANCE AND DECLINATION LETTERS
Letter of Acceptance:
1234 Middlebury College
Middlebury, VT 05753
March 5, 2014
Professor Paul Rosenberg
Director of Libraries
University of Washington
Seattle, WA 08673
Dear Professor Rosenberg:
I am pleased to accept your offer of the position, Periodicals Librarian, at a starting salary of $26,000 per year for a twelve-month
appointment. I understand that in addition to the benefits outlined in your letter and the Faculty and Staff Handbook, the
University will reimburse me for relocation costs up to $500.
I plan to arrive in Seattle on Monday, July 1, two weeks prior to my official starting date, to look for suitable housing. During that
time you may reach me at 802-443-5100 should the need arise.
I look forward to working with you.
Sincerely yours,
J.R. Middkid
Letter of Declination:
1234 Middlebury College
Middlebury, VT 05753
March 1, 2014
Mrs. Carol Winter
Human Resources Director
Charles & McNacht Associates
5875 Boyleston Street
Boston, MA 02110
Dear Ms. Winter:
As I have expressed to you previously, I have been pleased with the interview process at Charles & McNacht Associates and have
enjoyed our conversations about your company.
Unfortunately, I have received another offer at the same time as your generous proposal. After careful consideration, I must
decline your offer at this time. I thank you for the opportunity to interview with your company and the offer I received.
Sincerely,
J.R. Middkid
These are simply model letters--Please remember to put similar thoughts in your own writing. Many students use this
guide and if certain sentences are copied an employer may not consider your letter to be credible. Also, plagiarism is an
infraction of Middlebury’s honor code.