CITY OF SURREY
PRE-QUALIFICATION OF
CONTRACTORS FOR
HYDROMETRIC STATION MAINTENANCE
#1220-50-04-10
CITY STREAMFLOW/WATER LEVEL STATION MAINTENANCE
PROGRAM
Date: March 2010
CITY OF SURREY
PRE-QUALIFICATION OF CONTRACTORS FOR HYDROMETRIC STATION MAINTENANCE
2010 Hydrometric Station Maintenance Program
The City of Surrey invites submissions for pre-qualification of contractors for hydrometric maintenance,
including flow profiling of 12 streamflow stations and 5 water level stations throughout the City.
Successful contractors will be invited to submit quotations for this project, which is anticipated for May 2010.
Contractors will provide the Work for a period commencing in May 2010 and terminating on December 2011.
In the following years, the City may at any time prior to 30 days before the end of the term, by written notice
to the contractor, extend the term for a period of time not to exceed twelve months.
Interested contractors are to demonstrate their ability to achieve a high standard of quality in carrying out
maintenance programs, trouble shooting equipment issues and performing flow profiling measurements on
projects of similar nature, size, and complexity.
Copies of the standard “City of Surrey Pre-Qualification Statement” form to be completed are included in this
invitation.
All inquiries related to this pre-qualification to be directed in writing to purchasing@surrey.ca.
All contractor pre-qualification statements to be received at the office of the Purchasing Department 6645 –
148 Street, Surrey, BC, Canada, V3S 3C7, on or before Monday, March 22, 2010. The City’s office hours are
8:30 a.m. to 4:00 p.m. Monday to Friday, except statutory holidays.
Ken Zondervan, M. Eng., P.Eng.
Manager, Design & Construction
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CITY OF SURREY
PRE-QUALIFICATION OF CONTRACTORS FOR HYDROMETRIC STATION MAINTENANCE
2010 Hydrometric Station Maintenance Program
INTRODUCTION
Contractors are invited by the City of Surrey to submit a pre-qualification form for the maintenance of
streamflow and water level stations in the City. The equipment at each station is outlined in the table below.
A brief description of the maintenance tasks is also included.
SCOPE OF WORKS AND EQUIPMENT LIST
Station
Station
ID
Location
Existing Equipment Summary
Station
Type
-
0.1% Accuracy Keller Microlevel Pressure Transducer
Streamflow
Telog R-3307 with telephone telemetry
0.075% Accuracy Endress and Hauser Deltabar S PMD 75 differential
Pressure Transducer (Bubbler)
Streamflow
Telog R-3307 with cellular telemetry
0.075% Accuracy Endress and Hauser Deltabar S PMD 75 differential
Pressure Transducer (Bubbler)
Streamflow
Telog R-3307 with cellular telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Streamflow
Telog R-3307 with cellular telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Streamflow
Telog R-3307 with cellular telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Water Level
Telog R-3307 with cellular telemetry
-
0.1% Accuracy Keller Microlevel Pressure Transducer
Telog R-3307 with cellular telemetry
-
0.1% Accuracy Keller Microlevel Pressure Transducer
Telog R-3307 with cellular telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Telog R-3307 with cellular telemetry
-
Serpentine River at
104 Avenue
Serpentine River at
168 Street
Serpentine River at
Highway 10
-
0.1% Accuracy Keller Microlevel Pressure Transducer
Water Quality
Unidata Neon Terrestrial Model Logger
and
YSI 6920 V2-2 Water Quality Sonde that monitors pH, water
Streamflow
temperature, conductivity, turbidity and optical dissolved oxygen.
0.075% Accuracy Endress and Hauser Deltabar S PMD 75 differential
Pressure Transducer (Bubbler)
Streamflow
Telog R-3307 with telephone telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Streamflow
Telog R-3307 with cellular telemetry
0.1% Accuracy Keller Microlevel Pressure Transducer
Water Level
Telog R-3307 with cellular telemetry
Siemens SITRANS probe LR Radar
Water Level
Telog R-3307 with cellular telemetry
40
Serpentine
Sea Dam
-
Esterline KPSI level transducers with a static accuracy of < 1%
SCADA telemetry
Water Level
46
Nicomekl
Sea Dam
-
Esterline KPSI level transducers with a static accuracy of < 1%
SCADA telemetry
Water Level
61
Surrey Lake
-
Siemens SITRANS probe LU Ultrasonic
Telog R-3307 with cellular telemetry
Streamflow
5
Archibald Creek at
142 Street
7
Bear Creek at King
George Highway
15
12
11
55
13
10
3
Chantrell Creek at
32 Avenue
Elgin Creek
at 32 Avenue
Latimer Creek at
88 Avenue
Latimer Creek at
Harvie Road
Little Campbell Creek
at 12 Avenue
MahoodCreek at
144Street
Morgan Creek at
160 Street
6
North Creek
at Fraser Highway
8
Quibble Creek at
88 Avenue
2
1
52
Pre-Qualification #1220-50-04-10
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-
Streamflow
Streamflow
Streamflow
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In addition to the equipment listed above, each station also has a staff gauge and an aluminum kiosk to house
the logger.
General maintenance is to be carried out for each station including cleaning and checking the sensor for
damage, charging, storing and changing deep-cycle batteries, changing nitrogen canisters, and changing
desiccant on a monthly or bi-monthly basis, depending on the station. The successful contractor will also be
responsible for regularly monitoring the operation of the stations online to ensure that the maintenance visit
schedule can accommodate investigating equipment issues that may occur. All stations have “near real-time”
telemetry and access to the data will be made available via the data collection site Emerald FlowWorks
(www.flowworks.com).
For streamflow stations, discharge profiling measurements must be performed 5 times annually.
Measurements should represent the full range of flow of the creeks during the monitoring period. High flow
measurements are required. The discharge data must meet the Grade A rating as outline in the Resource
Information Standards Committee’s (RISC) Manual of British Columbia Hydrometric Standards, Ministry of
Environment, March 12, 2009.
In-situ monitoring of all 5 water quality parameters is required at North Creek on a bi-weekly basis.
Regular reporting of all maintenance, water quality parameters verification and flow monitoring duties is
required.
Previous experience and references related to these types of work and experience with similar equipment will
be the most important aspect of the pre-qualification evaluation. Contractors are asked to clearly
demonstrate their experience in streamflow station equipment and operation. Contractors are also asked to
list their current inventory of flow measurement equipment and demonstrate familiarity of the Ministry of
Environment’s RISC Hydrometric Standards.
All inquiries related to this invitation to be directed to the Acting Manager, Purchasing & Accounts Payable by
email to purchasing@surrey.ca. If the City determines that an amendment is required for this prequalification, the City will issue a written addendum on the City’s website that will form part of this prequalification. Upon submitting a pre-qualification form, Contractors will be deemed to have received notice
of all addenda that are posted on the City’s website.
Each contractor to complete and submit the “City of Surrey Pre-Qualification Statement” form and include
resumes of the senior personnel for the company who are proposed to manage this project.
ADDRESS FOR DELIVERY
The pre-qualification to be submitted to the City at the office of:
Acting Manager, Purchasing & Accounts Payable
Address:
6645 – 148 Street
Surrey, BC V3S 3C7
Fax:
604-599-0956
Email (PDF files only):
purchasing@surrey.ca
Faxed or PDF submissions are permitted, but a contractor bears all risk that the City's equipment
functions properly so that the City receives the submission. Contractors preferring to submit
hardcopies of their pre-qualification should provide the original unbound and one (1) bound copy (2 in
total).
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All submissions received in accordance with the foregoing will be reviewed, and the pre-qualification of
contractors shall be solely at the discretion of the City of Surrey. Contractors with unsettled legal disputes
with the City will not have their submission reviewed. The contractors submitting for pre-qualification will
be notified if they have qualified for the quotation phase of this project.
The “Pre-Qualification Statement” may be supplemented by additional information as the contractor sees fit.
The submission to confirm the financial, staff, and equipment supply capabilities of the contractor. Adequate
bonding and insurance will be required for this project. The submission to outline demonstrated expertise
and experience in the areas described in the scope of work, complete with current and past project locations
and complete references for those projects. The City reserves the right to review similar works completed by
the contractor that may or may not appear in the contractor’s references.
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CITY OF SURREY
PRE-QUALIFICATION STATEMENT
PROJECT:
2010 CITY STREAMFLOW/WATER LEVEL MAINTENANCE PROGRAM
A completed pre-qualification statement is required in advance of a Request for Quotations in
order to establish whether the Contractor possesses the capacity, skill and integrity necessary for
the faithful performance of the work.
A. COMPANY PROFILE
1.
Full Legal Name of Company
2.
Address
3.
Corporation
4.
If Corporation/Partnership, year incorporated/organized: ______
5.
Names and addresses of Directors, President, Vice-President(s)/Partners:
6.
Number of years organization has been in business: _________
7.
Approximate total volume of related work for the last five years:
8.
Partnership
20__________
$
20__________
$
20__________
$
20__________
$
20__________
$
Individual
Number of permanent staff:
_________________________________
Number of seasonal staff:
_________________________________
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9.
List of related experience of the principal individuals in the company’s organization.
Present
Position
Years of
Experience
Client
Reference
Individual’s Name
10.
Financial References:
Bank
Bank Name:
Branch:
Contact Person(s):
Phone No.:
Fax No.
Bonding
Bonding Company:
Limit:
$
Contact Person(s):
Phone No.:
Fax No.
Insurance
Insurance Company:
Liability Policy Limit:
$
Contact Person(s):
Phone No.:
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Fax No.
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B. LIST OF PREVIOUS CONTRACTS & RELATED REFERENCES
1.
List of similar projects completed by or currently undergoing by the contractor in the past
five years:
2.
The contractor to list references which have been involved with the company on the project,
specifically streamflow station projects.
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PROJECT #1
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone
:
Fax:
Details:
Brief Description of the project (number of stations, length of monitoring period, and equipment
used).
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PROJECT #2
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone
:
Fax:
Details:
Brief Description of the project (number of stations, length of monitoring period, and equipment
used).
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PROJECT #3
TITLE:
__________________________________________ PROJECT VALUE: _____________
Description:
Project
Manager:
Superintendent:
Location:
Owner :
Date of
Completion:
Contact:
Phone:
Consultant:
Contact:
Phone:
Reference #1
Refer to:
Phone
:
Fax:
Details:
Brief Description of the project (number of stations, length of monitoring period, and equipment
used).
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C. DATA ON PROJECTS TO BE QUOTED
1.
Proposed Project Team: (attach resumes)
Position
Name of
Individual
Years of Experience
Years with
Firm
Project Manager
Superintendent
Other Key Supervisors
2.
Additional Data:
The answers to the foregoing questions and all statements therein contained are true and correct.
This
day of
, 20
Name of Company
Signing Officer, Position
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Witness
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