REQUEST FOR
STATEMENT OF QUALIFICATIONS
Title:
ENGINEERING CONSULTING SERVICES
ANNUAL CAPITAL PROGRAM
Reference No.:
1220-50-03-09
CITY OF SURREY
PRE-QUALIFICATION OF CONSULTANTS
ENGINEERING DEPARTMENT ANNUAL CAPITAL PROGRAM
REFERENCE No. 1220-50-03-09
The City of Surrey invites Statements of Qualifications (SOQ’s) for pre-qualification of
Engineering Consulting firms for the provision of engineering services related to the design, and
the subsequent construction phase, of projects comprising the City of Surrey’s annual Engineering
Capital Program.
NOTE:
Firms currently on Surrey’s list of Qualified Consultants, (refer to Schedule B), and those
that have submitted qualification packages within the past year do not need to respond
in order to be considered.
The annual Capital Program has a typical value in the range of $100 million and includes roads
and transportation, water, sewer and drainage infrastructure, including environmental
assessments as applicable. Projects may include planning, feasibility and preliminary design
studies in all disciplines. Typical roads and transportation projects include urban arterial and
collector road widening, pavement rehabilitation, pedestrian/cycling pathways and sidewalks,
traffic signals, traffic calming installations, pedestrian bridges and overpasses, and roadway
bridges and overpasses. Typical water projects include water main installations and replacements
to 900mm diameter, pressure reducing valve stations, and water pump station upgrades and
installations in the range from 500 to 1800 total horsepower. Typical sewer projects include sewer
main installations and replacements to 1200mm diameter, and sewage pump station upgrades and
installations in the range from 8 to 1600 total horsepower. Typical drainage projects include area
master drainage plans, storm main and culvert installations and replacements, dyke and flood
control works, stream bank stabilization and conveyance works, fish ladders, detention ponds,
and storm water pump station upgrades and installations up to 6 cms capacity.
Interested firms must demonstrate their ability to achieve a high standard of quality in the
provision of engineering services to projects of similar nature, size, and complexity. SOQ’s should
include a Company profile, outline of staff resources, areas of expertise, project experience and
references, statement of WCB coverage, insurance coverage, City of Surrey Business License and
may include resumes of key personnel. Firms should indicate if they have a particular area of
expertise or project interest.
All Statements of Qualifications marked “Statement of Qualifications – Engineering Department
Annual Capital Program, Reference No. 1220-50-03-09, Confidential – Do Not Open”, will be
received at City of Surrey, Purchasing Department, Attention: Manager, Purchasing & Payments,
6645 – 148th Street, Surrey, B.C. V3S 3C7, on or before Friday, October 23, 2009. Office hours are
08:30 to 16:30.
All inquiries shall be directed to Mr. Kenneth D. Zondervan, M. Eng., P. Eng., Design &
Construction Manager, 14245 - 56th Avenue, Surrey, B.C. V3X 3A2, Phone: 604-591-4659, Fax:
604-591-8693, e-mail: kdzondervan@surrey.ca.
SOQ No. 1220-50-03-09
1
SOQ’s will be evaluated based on the Respondents’ qualifications and track record, recent
experience with similar infrastructure projects, demonstrated ability to complete projects within
the proposed schedule and budget, as well as any other factors the City deems to be relevant to
the project success.
Firms selected on the basis of their capabilities and performance will be added to Surrey’s list of
Qualified Consultants. Qualified Consultants will subsequently receive a list of the studies and
design assignments for the coming year and will be requested to rank these assignments in the
firm’s order of preference for receiving requests for submission of detailed proposals. These
responses will be used to select three firms for each project for invitation to submit detailed
proposals.
As the annual number of projects in any discipline is finite, not all qualified firms may receive
multiple, or any, invitations to submit detailed proposals.
SOQ No. 1220-50-03-09
2
STATEMENT OF QUALIFICATIONS – GENERAL REQUIREMENTS
1.
INTRODUCTION
1.1
Purpose
You are invited by the City of Surrey to submit a Statement of Qualifications, (SOQ), for
pre-qualification for the provision of Engineering Consulting Services for the City of
Surrey, Engineering Department’s annual capital program.
2.
INSTRUCTIONS TO RESPONDENTS
2.1
Closing Date and Address for Statement of Qualifications Delivery
All SOQ’s to be received by the office of:
City of Surrey - Purchasing
Attn: Manager, Purchasing & Payments
at Address:
6645 – 148th Street
Surrey, British Columbia
V3S 3C7
Fax: 604-599-0956
Email “pdf” files to: purchasing@surrey.ca
The City would prefer to receive all SOQ’s on or before the following date (the “Closing
Date”):
Date: October 23, 2009.
Office Hours: 8:30 – 16:30.
2.2
Inquiries
All inquiries related to this request for SOQ should be directed in writing to the person
named below (the "City Representative"). Information obtained from any person or
source other than the City Representative may not be relied upon.
Kenneth D. Zondervan, Design & Construction Manager
Address:
14245 – 56th Avenue, Surrey, BC, V3X 3A2
Phone:
604-591-4659
Fax:
604-591-8693
Email:
kdzondervan@surrey.ca
Inquiries should be made no later than seven (7) days before Closing Date. The City
reserves the right not to respond to inquiries made within seven (7) days of the Closing
Date. Inquiries and responses will be recorded and will be posted on the City of Surrey
website and the BC Bid website, at the discretion of the City.
SOQ No. 1220-50-03-09
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3.
STATEMENT OF QUALIFICATIONS FORM AND CONTENT
3.1
Form of Statement of Qualifications
Each SOQ to include the “City of Surrey Statement of Qualifications” form.
All SOQ’s received in accordance with the foregoing will be reviewed, and the prequalification of firms shall be solely at the discretion of the City of Surrey. Firms with
unsettled legal disputes with the City will not be reviewed. The firms submitting for prequalification will be notified if they have qualified for addition to the list of pre-qualified
firms for possible invitation to submit detailed project proposals.
The “Qualification Statement” may be supplemented by additional information as the firm
sees fit. The submission should confirm the expertise, staff, and performance capabilities
of the Firm. Adequate professional liability insurance will be required for Surrey projects.
The submission should outline demonstrated expertise and experience in the areas
described in the scope of work complete with current and past project locations and
complete references for those projects. The City reserves the right to review similar works
completed by your firm that may or may not appear in your references.
4.
GENERAL CONDITIONS
4.1
No City Obligation
This SOQ is not a tender and does not commit the City in any way to pre-qualifiy a
preferred respondent(s), or to proceed to negotiations for an agreement, or to award any
agreement. The City reserves the complete right to, at any time, reject all Statements of
Qualifications, and to terminate this SOQ process.
4.2
Firm's Expenses
Firms are solely responsible for their own expenses in preparing and submitting a
Statement of Qualifications, and for any meetings, negotiations or discussions with the
City or its representatives and consultants, relating to or arising from this request. The
City and its representatives, agents, consultants and advisors will not be liable to any firm
for any claims, whether for costs, expenses, losses or damages, or loss of anticipated
profits, or for any other matter whatsoever, incurred by the Firm in preparing and
submitting a Statement of Qualifications, or participating in subsequent proposal
requests, negotiations for an agreement, or other activity related to or arising out of this
SOQ.
4.3
No Agreement
By submitting a Statement of Qualifications and participating in the process as outlined in
this request, Firms expressly agree that no agreement of any kind is formed under, or
arises from this SOQ prior to the signing of a formal written agreement.
SOQ No. 1220-50-03-09
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4.4
Conflict of Interest
A Firm shall disclose in its Statement of Qualifications any actual or potential conflicts of
interest and existing business relationships it may have with the City, its elected or
appointed officials or employees. The City may rely on such disclosure.
4.5
Solicitation of Council Members and City Staff
Firms and their agents will not contact any member of the City Council or City staff with
respect to this SOQ, other than the City Representative, at any time prior to the award of
an agreement or the cancellation of this request for SOQ.
4.6
Confidentiality
All SOQ’s become the property of the City and will not be returned to the Firm. All SOQ’s
will be held in confidence by the City unless otherwise required by law. Firms should be
aware the City is a "public body" defined by and subject to the Freedom of Information
and Protection of Privacy Act of British Columbia.
SOQ No. 1220-50-03-09
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SCHEDULE A – STATEMENT OF QUALIFICATIONS
REFERENCE No. 1220-50-03-09
PROJECT:
Engineering Annual Capital Program
A completed Statement of Qualifications is required in advance of an invitation to submit detailed
proposals in order to establish whether the Firm possesses the capacity, skill and integrity
necessary for the faithful performance of the work.
A. FIRM PROFILE
1.
Full Legal Name of Firm
2.
Address
3.
Corporation
4.
If Corporation/Partnership, year incorporated/organized: 19__
5.
Names and addresses of authorized signatories:
6.
Number of years Firm has been in business in British Columbia/Alberta: _________
7.
Approximate total volume of related work for the last five years:
8.
Partnership
20__________
$
20__________
$
20__________
$
20__________
$
20__________
$
Individual
Number of permanent staff:
_________________________________
Number of seasonal staff:
_________________________________
SOQ No. 1220-50-03-09
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SCHEDULE A – STATEMENT OF QUALIFICATIONS (CONT’D)
9.
List of related experience of the principal individuals in the Firm’s organization.
Present
Position
Years of
Experience
Client
Reference
Individual’s Name
10.
Financial References:
Bank
Bank Name:
Branch:
Contact Person(s):
Phone No.:
Fax No.
Insurance
Insurance Company:
CGL Policy Limit:
$
E&O Policy Limit
$
Contact Person(s):
Phone No.:
SOQ No. 1220-50-03-09
Fax No.
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SCHEDULE A – STATEMENT OF QUALIFICATIONS (CONT’D)
B. LIST OF PREVIOUS CONTRACTS & RELATED REFERENCES
1.
List of similar projects completed by or currently underway by the Firm in the past five
years, including references:
SOQ No. 1220-50-03-09
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SCHEDULE B – PRE-QUALIFIED CONSULTANTS (September 2009)
AECOM Inc
AMEC Americas Ltd.
Associated Engineering, (B.C.) Ltd.
CitiWest Consulting Ltd.
Civic Consultants Ltd.
Dalal Associates Engineering
Daytin & Knight Ltd.
Delcan Corporation
EBA Engineering Ltd.
ISL Engineering & Land Services Ltd.
Kerr Wood Leidal Associates
McElhanney Engineering Services Ltd.
Morrison Herschfield Ltd.
New East Consulting Services Ltd.
Omega & Associates Engineering Ltd.
Omni Engineering Inc.
Paragon Engineering Ltd.
R.F. Binnie & Associates Ltd.
Sandwell Engineering Inc.
SNC Lavalin Inc.
Stantec Consulting Ltd.
Urban Systems Ltd.
URS Canada Inc.
Web Engineering Ltd.
Wedler Engineering Ltd
SOQ No. 1220-50-03-09
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