PURCHASING SECTION 6645 – 148th Street, Surrey, BC V3S 3C7 Tel: 604-590-7274 Fax: 604- 599-0956 E-mail: [email protected] ADDENDUM #2 REQUEST FOR PROPOSALS NO.: TITLE: ADDENDUM ISSUE DATE: CLOSING DATE: 1220-30-12-09 PAY STATION PARKING SYSTEM MAY 14, 2009 On or before the following date and time (the “Closing Time”) Time: 3:00 pm local time Date: May 25, 2009. INFORMATION FOR CONTRACTORS The following information is provided in answer to questions raised by potential Contractors prior to the deadline for questions. This addendum #2 contains 2 pages in total. Question #1: “Noticed an information meeting may be hosted (Section 2.2) for the City of Surrey. Are there plans to have an Information Meeting at this time and if so when?” Answer #1: The City has no plan to host an information meeting. Question #2: Restrictive Specifications Answer #2: The City’s Request for Proposal process from time to time may contain technical and descriptive requirements of a commodity and its intended use or application. Performance specifications may be used to identify measurable physical, functional, and quality characteristics. It is the City’s intent that specifications will not be unnecessarily restrictive so as to impair competition. The use of any brand name specifications is limited insofar as possible, and when used would normally be accompanied with the statement “or equal”. Specifications must be sufficiently specific to provide proponents with a complete understanding of exactly what the City wants to buy thereby ensuring a common basis for all proponents to compute their proposals. Generally, when the City develops specifications, we rely as much as possible on existing standards and specifications from sources, other than manufacturers, that have done significant work in the area. For example, specifications developed by the Federal Gov’t may be a helpful and timesaving source of information. In the absence of standard specifications, the City may use manufacturers’ brand or model designations, or some other designation that identifies a specific product of a manufacturer as an example of the quality level desired. Whenever a brand is used, it indicates that the brand name is used merely as a specification and not as a statement of a preference for the specific product cited. Equivalent items of another brand are acceptable. Specifications shall, as much as practical, be non-restrictive to provide an equal basis for participation by an optimum number of vendors and to encourage competition. Proponents customarily know their competition and can usually tell without too much difficulty which of their brands or models will be considered equal. It is the responsibility of the Proponent to furnish sufficient data for the City to determine if the goods or services offered conform to the bid specifications. The City reserves the right to determine equivalency. All Addenda will become part of the Contract Documents.