PURCHASING SECTION
6645 – 148th Street, Surrey, BC V3S 3C7
Tel: 604-590-7274 Fax: 604- 599-0956
E-mail: purchasing@surrey.ca
ADDENDUM #2
REQUEST FOR PROPOSALS NO.:
TITLE:
ADDENDUM ISSUE DATE:
CLOSING DATE:
1220-30-12-09
PAY STATION PARKING SYSTEM
MAY 14, 2009
On or before the following date and time (the “Closing Time”)
Time: 3:00 pm local time
Date: May 25, 2009.
INFORMATION FOR CONTRACTORS
The following information is provided in answer to questions raised by potential Contractors prior to
the deadline for questions. This addendum #2 contains 2 pages in total.
Question #1:
“Noticed an information meeting may be hosted (Section 2.2) for the City of Surrey. Are
there plans to have an Information Meeting at this time and if so when?”
Answer #1:
The City has no plan to host an information meeting.
Question #2:
Restrictive Specifications
Answer #2:
The City’s Request for Proposal process from time to time may contain technical and
descriptive requirements of a commodity and its intended use or application.
Performance specifications may be used to identify measurable physical, functional,
and quality characteristics. It is the City’s intent that specifications will not be
unnecessarily restrictive so as to impair competition. The use of any brand name
specifications is limited insofar as possible, and when used would normally be
accompanied with the statement “or equal”.
Specifications must be sufficiently specific to provide proponents with a complete
understanding of exactly what the City wants to buy thereby ensuring a common
basis for all proponents to compute their proposals.
Generally, when the City develops specifications, we rely as much as possible on
existing standards and specifications from sources, other than manufacturers, that
have done significant work in the area. For example, specifications developed by the
Federal Gov’t may be a helpful and timesaving source of information.
In the absence of standard specifications, the City may use manufacturers’ brand or
model designations, or some other designation that identifies a specific product of a
manufacturer as an example of the quality level desired. Whenever a brand is used, it
indicates that the brand name is used merely as a specification and not as a statement
of a preference for the specific product cited. Equivalent items of another brand are
acceptable. Specifications shall, as much as practical, be non-restrictive to provide
an equal basis for participation by an optimum number of vendors and to encourage
competition.
Proponents customarily know their competition and can usually tell without too much
difficulty which of their brands or models will be considered equal. It is the
responsibility of the Proponent to furnish sufficient data for the City to determine if
the goods or services offered conform to the bid specifications. The City reserves the
right to determine equivalency.
All Addenda will become part of the Contract Documents.