APPENDIX 1 – CONFIDENTIALITY AGREEMENT
Title:
SUPPLY, DELIVERY AND INSTALLATION OF VAULT, SAFE
AND CASH DRAWERS FOR NEW CITY HALL
Reference No.:
1220-030-2012-053
Supply, Delivery and Installation of Vault, Safe and Cash Drawers #1220-030-2012-053
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APPENDIX 1 - CONFIDENTIALITY AGREEMENT
The City of Surrey (the “City”) is constructing a new city hall (the “NCH”) to accommodate between 750 and 850
employees. The building is a six story structure plus lower level basements with 180,000 square feet, designed
by Kasian-Moriyama + Teshima Architects, being built on the south side of 104th Avenue, east of University
Boulevard, Surrey, British Columbia, CANADA.
The City is seeking proposal documentation from qualified parties (individually, “Proponent” and collectively,
“Proponents”) with respect to Request For Proposals #1220-030-2012-053 (the “RFP”) – for the supply,
delivery and installation of a vault, safe and cash drawers for the City’s NCH. In consideration of the City
issuing a RFP to the Proponent and disclosing confidential information to the Proponent related to and/or for
purposes of the RFP, the Proponent accepts and agrees to comply with and be bound by the terms and
conditions of a confidentiality agreement.
The RFP will be provided to a manufacturer or an authorized manufacturer’s representative (i.e.
agent/dealer/distributor) only if the prospective Proponent has executed the attached Confidentiality Agreement.
Please print the attached Confidentiality Agreement and return an executed copy to the office of:
Name:
Kam Grewal, CMA, BBA, Corporate Audit Manager,
Acting Purchasing & Accounts Payable Manager
at the following location:
Address:
City of Surrey, City Operations Works Yard,
Purchasing Section, 1st Floor,
6645 – 148 Street, Surrey, B.C. V3S 3C7
Fax:
E-mail for PDF Files:
604-599-0956
purchasing@surrey.ca
Faxed and PDF emailed submissions are permitted, but a Proponent bears all risk that the City’s equipment
functions properly so that the City receives the Confidentiality Agreement.
Upon the undersigned receiving the executed Confidentiality Agreement, the prospective Proponent will be
provided an access name and password to the City’s File Transfer Protocol (FTP) website containing Schedule
A1 - Specifications, Floor Plans and Design Guidelines and Schedule C - Form of Proposal.
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SUPPLY, DELIVER AND INSTALLATION OF VAULT, SAFE AND CASH DRAWERS
REQUEST FOR PROPOSALS #1220-030-2012-053
CONFIDENTIALITY AGREEMENT
The City of Surrey, (the “City”) will be issuing Specifications, Floor Plans and Design Guidelines – Schedule A1
which will form part of the Request For Proposals (the “RFP”) for the supply, delivery and installation of a vault,
safe and various sizes of cash drawers. In the course of your participation you may receive, have access to, or
otherwise obtain “Confidential Information” (as defined below). As a condition of your participation or continued
participation, the City requires you to agree to the following confidentiality terms and conditions, on which the
City will rely:
(a)
You will not use the Confidential Information in any way or for any purpose other than
as reasonably required for your participation. You will disclose the Confidential
Information (or any portion thereof) only on a “need-to-know” basis to those persons
who assist you in the preparation of your proposal, and only on the condition that all
such information be retained by each of those persons as strictly confidential;
(b)
Subject to any disclosure requirements of the law, and subparagraph (a), you will keep
all Confidential Information that you receive, have access to, or otherwise obtain strictly
confidential for a period of five years after the date of this agreement, and you will not,
without the prior express written consent of an authorized representative of the City,
use, divulge, give, release or permit or suffer to be used, divulged, given or released,
any portion of the Confidential Information to any other person, firm, corporation or
other entity for any purpose whatsoever;
(c)
For the purposes of this agreement “Confidential Information” means:
(d)
(i)
all information, documents and materials submitted by a Proponent in response
to the RFP;
(ii)
any other information, documents or materials relating in any way to the RFP,
including any information, documents or materials provided to you by a
representative of the City or other person working on the RFP; and
(iii)
any information, documents or materials produced by you or any other person
based on or developed out of any of the information, documents or materials
described above;
For the purposes of this agreement “Confidential Information” does not include:
(i)
information that is, or subsequently becomes, publicly available other than
through a breach of this agreement or through a breach of a confidentiality
agreement which another person has entered into concerning the Confidential
Information;
(ii)
information which you already possessed before commencing to participate in
the RFP process;
Supply, Delivery and Installation of Vault, Safe and Cash Drawers #1220-030-2012-053
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(iii)
(iv)
information which is rightfully received from a third party without breach of any
obligation of confidence to the disclosing party; or
information which is independently developed without the use of the
Confidential Information;
(e)
The Confidential Information is proprietary and confidential, the disclosure of which
would be contrary to the public interest and detrimental to the City;
(f)
The provisions of this agreement will remain in effect regardless of whether the
procurement process proceeds or an agreement for the purchase, manufacture,
delivery and installation is reached with a selected Proponent or any other party;
(g)
If any portion of this agreement is found to be invalid or unenforceable by law by a court
of competent jurisdiction then that portion will be severed and the remaining portion will
remain in full force and effect; and
(h)
If you breach this agreement, the City may take the benefit of all remedies available at
law, including specific performance and equitable relief.
If you agree to the terms as set out above, kindly so indicate by signing a copy of this agreement.
THE ABOVE TERMS are agreed and consented to this _______ day of ______, 2012
COMPANY DETAILS:
Legal Name:
Contact Person and Title:
Business Address:
Telephone:
Fax:
E-Mail Address:
I/We have the authority to bind the Proponent.
_______________________________________
(Signature of Authorized Signatory)
______________________________________
(Signature of Authorized Signatory)
_______________________________________
(Print Name and Position of Authorized
Signatory)
______________________________________
(Print Name and Position of Authorized
Signatory)
Supply, Delivery and Installation of Vault, Safe and Cash Drawers #1220-030-2012-053
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Please check if you are:

Manufacturer
Please list name(s) of authorized manufacturer representative(s)/Dealer/Distributor:
________________________________________________________________________
________________________________________________________________________

Manufacturer’s Representative/Agent/Dealer/Distributor
Please list name of manufacturer you are representing:
________________________________________________________________________
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