ATTACHMENT 2 - QUOTATION
RFQ Title:
TOWING SERVICES AND STORAGE
RFQ No:
1220-040-2015-018
CONTRACTOR
Legal Name:
Address:
Phone:
Fax:
Email:
CITY OF SURREY
City Representative:
Richard D. Oppelt, Purchasing Manager
Address:
Surrey City Hall
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue, Surrey, B.C., Canada, V3T 1V8
E-mail for PDF Files:
purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
2.
Capitalized terms used and not defined in this Quotation will have the meanings given to them in
the Agreement and RFQ. Except as specifically modified by this Quotation, all terms, conditions,
representations, warranties and covenants as set out in the Agreement and RFQ will remain in
full force and effect.
3.
The City requires that the successful Contractor have the following in place before providing the
Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an “Owner
Operator” is involved, personal operator protection (P.O.P.) will be provided,
Workers' Compensation Registration Number ___________________________;
(b)
Prime Contractor qualified coordinator is Name: _______________
and Contact Number: _________________________;
(c)
Insurance coverage for the amounts required in the proposed Agreement as a minimum,
naming the City as additional insured and generally in compliance with the City’s sample
insurance certificate form available on the City’s Website Standard Certificate of
Insurance;
(d)
City of Surrey or Intermunicipal Business License: Number ________________;
(e)
If the Contractor’s Services are subject to GST, the Contractor’s GST Number is
_____________________________________; and
(f)
If the Contractor is a company, the company name indicated above is registered with the
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Registrar of Companies in the Province of British Columbia, Canada, Incorporation
Number ___________________________________.
4.
If requested by the City, I/we would be prepared to enter into the Agreement, amended by the
following departures and additions (list, if any):
Section
Requested Departures / Additions
5.
The Contractor acknowledges that the departures it has requested in this Quotation will not form
part of the Agreement unless and until the City agrees to them in writing by initialing or otherwise
specifically consenting in writing to be bound by any of them.
6.
CITY ANNUAL REVENUE SHARE:
(a)
(b)
Percentage of Gross Revenue is __________ % (Refer to Section 1.1 (bb) of the
Agreement); and
Guaranteed Minimum Annual Revenue is $_____________ (Refer to Section 10.1 (a) of
the Agreement).
7.
Administration Fee is $ ______________ (Refer to Section 1.1 (b) of the Agreement).
8.
Towing charges for City owned or RCMP Vehicles and equipment:
Normal Service, less: ________________%
Priority Service, less: ________________ %
Number of Free tows annually throughout the Term _____________, less ________________%.
(Refer to Section 10.3.3 (b) of the Agreement)
9.
General Service Charges (not including towing) for Normal Services, as follows:
(i)
dead battery $ ______________
(ii)
flat tire repair/changeover $ ________________
(iii)
other $_______________________
less ______________%;
10.
General Service Charges (not including towing) for Priority Services, as follows:
(i)
dead battery $ ______________
(ii)
flat tire repair/changeover $ ________________
(iii)
other $_______________________
less ______________%;
PROCEEDS OF SCRAP VEHICLE DISPOSAL
11.
Remuneration to be paid to the City for each Vehicle disposed of by the Contractor as scrap.
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IMPROVEMENTS: Time schedule for Surrey Tow Yard, Fleet and Software Enhancements
The Contractor should provide an estimated schedule, with major item descriptions and time
indicating a commitment to implementing and completing the proposed Surrey Tow Yard, site
enhancements, software implementation and fleet upgrades as per the following time schedule,
(use the spaces provided and/or attach additional pages, if necessary).
Week 18
Week 17
Week 16
Week 15
Week 14
Week 13
Week 12
Week 11
Week 10
Week 9
Week 7
Week 6
Week 5
Week 4
Week 3
Week 2
Schedule
Week 1
ACTIVITY
Week 8
12.
Surrey Tow Yard
construction
Landscape
Improvements
Surrey Tow Yard
Security
GPS
Equipping of all
Enhancements
Towing Vehicles
Customer Service
Area Enhancements
Fleet Upgrades
Vehicle Storage
Demarcation System
Software
Consultation and
Customization
Software Planning &
Design
Software
Construction and
Development
Software Testing,
Training and Rollout.
Key Personnel & Sub-Contractors:
13.
Contractor should provide information on the background and experience of all key personnel
proposed to perform the Services, setting out their names (include field operations supervisor,
and safety supervisor contact information), responsibilities and relevant experience (use the
spaces provided and/or attach additional pages, if necessary):
Key Personnel
Name:
Experience:
Dates:
Project Name:
Responsibility:
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14.
Sub-Contractor(s) and/or Owner/Operators drivers list:
All sub-contractors are the responsibility of the Contractor. The Contractor shall indicate in
writing, if requested by the City, those sub-contractors which the Contractor would be prepared to
accept for the performance of the Services.
Experience, and References:
Contractors should be competent and capable of performing the Services requested.
15.
Contractor’s relevant experience and qualifications in performing the Services similar in size,
scope and complexity to those required by the Agreement (use the spaces provided and/or attach
additional pages, if necessary):
16.
Contractor’s references (name, telephone number and email) (use the spaces provided and/or
attach additional pages, if necessary). The City's preference is to have a minimum of three
references. Previous clients of the Contractor may be contacted at the City’s discretion.
17.
The Contractor agrees to provide a _______________________________ (computerized or
manual) billing system. The Contractor should enclose with their Quotation various samples of
reports that may be made available to the City.
18.
Contractor should describe in detail their cash handling and security procedures including the
frequency of financial institution deposits, the minimum/maximum amount of cash held overnight
and whether a safe will be on site:
19.
Report Deadlines:
The Services detailed in Schedule A – Scope of Services are time sensitive. Delayed Services
and reports may result in increased costs to the City. Contractor should provide a description how
you are prepared to be financially accountable for reporting that does not meet the required
timelines or City standards:
20.
Overflow Storage Site for By-law Impounded Vehicles:
The Contractor should describe the location(s) and capacity of the proposed By-law Impounded
Vehicle storage site in the event the Surrey Tow Yard is at full capacity:
If the site is leased please provide general details of the lease arrangement:
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21.
Primary Towing Vehicles:
As part of the response to this Quotation, each Contractor is to provide information which
identifies the wreckers and related equipment presently owned or leased and will be used to
service vehicles and equipment intended by these specifications. Responses shall list the year,
make and class of each wrecker and any other information Contractor feels relevant for
consideration
The Contractor shall provide on a 24 hour, 7 days per week basis the following equipment of
sufficient numbers and capacity to perform and complete all towing requests on an “as required”
and “as directed” basis in accordance with the “Scope of the Services”.
Demonstration of the equipment offered may be required and must comply in all respects with the
standards, requirements and governing regulations of the BC Motor Vehicle Act.
(a)
A minimum number of light duty ___________ (state quantity); medium duty _______
(state quantity); heavy duty _____________ (state quantity); Towing Vehicles meeting the
requirements set out by ICBC for registered towers shall be provided to perform the services.
(b)
Primary Towing Vehicles which would normally be assigned to these Services are listed
below:
Vehicle No.
License No.
Make/Model
GVW
Year
Vehicle
Considered To Be
LD/MD/HD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
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22.
Special Events:
During special events the City may request additional Towing Vehicles. In addition to the
number of Towing Vehicles listed above, the maximum number of Towing Vehicles the
Contractor could provide as, when and if requested to do so by the City is______________.
23.
Training and Safety:
(a)
Describe the scope of operator driver training and safety training which staff and drivers
have had (or will have had) prior to being assigned to provide the Services:
(b)
Describe what professional development/training initiatives your organization makes
available to your staff to enable ongoing professional development and up to date knowledge:
24.
Company Profile:
Insert a brief description of Contractor's company, purpose, and history of successes:
25.
Contractor’s Complaint Procedure:
Insert a brief description of Contractor's complaint procedure and complaint resolution process:
26.
Quality Assurance and Customer Service:
Describe how quality assurance and customer satisfaction is accomplished:
27.
Proposed Surrey Tow Yard (Detail Fully):
(a)
Registered Owner(s) of Property:
(Name and Address)
(b)
Civic Address:
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28.
29.
(c)
Legal Description:
(d)
Current Zoning:
(e)
If proposed site is not owner occupied, please provide relevant details: (i.e. Lease, Terms,
Special Condition(s) under which occupancy is granted or limited to, etc.)
(f)
Description of site features including landscape and fencing/screening in place or
proposed:
(g)
General description of site buildings should include site plan (include outline of proposed
secure storage area/building for vehicles impounded for police investigations):
Computerized Business Tow Management Software:
(a)
Names, qualifications and experience of personnel that would be assigned to perform the
installation and training of the software and project management:
(b)
Specific plans for providing the proposed goods including:
List of proposed
equipment/goods/etc. that would be made available as required to support the system:
Contact Phone Numbers:
Contractor should provide one or more telephone numbers for contacting a company
representative at anytime, regular time, after daytime working hours and for emergency repair
services:
Name and Phone Number
1
During Regular Business Hours
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30.
2
Outside of Regular Business Hours
3
Emergency
Value Added Services:
Provide information on what makes your firm innovative, what is your competitive advantage, and
what other services your firm could provide that would assist or be of benefit to the City:
31.
Sustainability:
Provide information on any initiatives, programs implemented and vehicle and fuel choices that
the Contractor has made that could be considered environmental, financial/economic,
social/ethically sustainable value:
32.
I/We the undersigned duly authorized representatives of the Contractor, having received and
carefully reviewed the RFQ and the Agreement, submit this Quotation in response to the RFQ.
This Quotation is executed by the Contractor this _______ day of _______________, 2015.
CONTRACTOR
I/We have the authority to sign on behalf of the Contractor.
________________________________________
(Legal Name of Contractor)
_________________________________________
(Signature of Authorized Signatory)
________________________________________
(Signature of Authorized Signatory)
_________________________________________
(Print Name and Position of Authorized Signatory)
________________________________________
(Print Name and Position of Authorized Signatory)
RDO June 11, 2015
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