University of Washington
Data Management Committee (DMC)
Responsibilities, Membership, and Content Experts
Last Updated April, 2014
Organization and Authority
Governance is critical to the success of information management at UW and must be well defined. There needs to be clear
direction from the executives regarding roles and responsibilities, objectives, and enforcement of information management
programs. UW executives will ensure that an appropriate organizational structure exists to provide oversight and governance for
information management related planning, and associated risk management practices.
The DMC is the senior governing authority for UW information management programs and provides support and advice
regarding the administration, access and use of UW data. The DMC works with UW’s management and committees currently
chartered to support the institution’s business processes. These efforts focus on the roles and responsibilities for providing the
required accountability, leadership/ownership and resources for the development and support of UW’s strategic information
management assets.
Scope
The DMC’s scope includes information management for University institutional data assets and institutional information as
defined in the UW Institutional Data Management Standard document
http://www.washington.edu/uwit/im/dmc/docs/UWDataManagementStandards.pdf
Responsibilities
The goals and objectives of the DMC are:

Develop, implement, maintain and help enforce University-wide data management policies, standards, guidelines, and
operating procedures related to University Institutional Data assets.
Advise on University-wide strategic plans for data management including sourcing, distribution, maintenance, and quality of
University Institutional Data assets.
Advise on University-wide data management practices for decision making including data warehousing, business
intelligence, master data management, and metadata management.
Recommend and approve controls or plans for assessing data management value and risk.
Assist in enhancing Institutional Data with consistent definitions and classifications according to data management
standards and guidelines.
Coordinate compliance requirements related to laws and regulations that have information management implications and
impart a duty upon the University.
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Core Membership Criteria
Criteria
Role at the University
1
Individuals who are accountable for information
management decisions according to University Policies,
Standards, and Guidelines that are sponsored or endorsed
by the DMC.
Data Trustees (i.e. Vice Presidents, Vice Provost, Deans or
Chancellors, etc.) and Data Custodians (i.e. Associate or
Assistant Vice Presidents, Vice Provost, Deans, Directors,
Managers, etc.)
2
Individuals who provide oversight and direction on risk
assessment and compliance with laws and regulations that
have information management implications and impart a
duty upon the University.
The CISO and Subject Matter Experts for the laws and
regulations (i.e. Central Business Office Officials, Academic
Unit Administrators, Business Analysts, etc.)
3
Designated officials for information management
administration and technology infrastructure.
Central IT Office Officials, Academic Unit Computing
Directors, Managers of Enterprise Systems and Databases,
etc.
Page 1 of 4
University of Washington
Data Management Committee (DMC)
Responsibilities, Membership, and Content Experts
Last Updated April, 2014
Criteria
Role at the University
4
Subject Matter Experts in Information Management (i.e.
Central Business Office Officials, Central IT Office Officials,
Data Warehouse Architects, Business Intelligence
Architects, etc.)
Experts for evaluating and implementing enterprise
information management practices (Data definitions, data
integration, data access and use, data backup and
recovery, data warehousing, business intelligence and
reporting, etc.)
Membership Guidelines
The following guidelines are used in helping to assure proper representation of membership on the DMC. Core DMC
membership is targeted at 12 to 14 members and represents the official decision making body. Adjunct members represent
participants serving on an as-needed basis for specific sub-committees. All sub-committees chartered by the core members
shall appoint a chair that serves as an adjunct member on the DMC.
Co-Chair structure, 1 person from an academic unit, 1 person from an admin unit
At least 1 person that is a criteria 2 in each major data domain (likely that most will also be a criteria 1)
At least 1 person that is a criteria 3
At least 1 Administrator and 1 Computing Director
2
7
1
2
12-14
Core Members
Adjunct Members, Chair of Sub-committees (Access and Roles, Education, Guideline Development, etc.)
Adjunct Members
Total Members
2-4
14-18
Core Membership Assessment
Below is the assessment of core members to help ensure conformance to the membership guidelines. It highlights a
membership criteria rating as well as a “data domain” area of expertise. These domains are represented in the “Data Map”
published on the DMC web site. Some members may have expertise in multiple domains.
AVP
Jim Kresl
Director
Human Resources
Administration and
Information Systems
ORIS
Walt Dryfoos
AVP
1
2
3
3
4
1
2
3
Anja CanfieldBudde
Advancement Services,
University Advancement
3
4
Services
Elizabeth
Coveney
Steve Majeski
●
Finance
1
2
2
3
HR / Payroll
DMC
OPB
DMC
College Arts & Sciences
UW-IT Information
Management
Advancement
Co-Chair
AVP
Co-Chair
Assc Dean, Research Infra
Director, Enterprise Data and
Analytics
Gary Quarfoth
Academics
Unit
Research
Title
Master Data
Name
Membership
Criteria
UW Data Domain Expertise
●
●
●
●
●
●
●
●
●
●
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University of Washington
Data Management Committee (DMC)
Responsibilities, Membership, and Content Experts
Last Updated April, 2014
Virjean Edwards
University Registrar
Office of the University
Registrar
Nancy
McDonald
Dan Schaaf
Director
Dean of Medicine Admin
and Finance
Finance and Facilities
John Drew
Director, Computing and
Information
Graduate School
Kirk Bailey
CISO
UW-IT
Aaron Powell
AVP Information
Management
UW-IT
Director
1
2
3
●
Services
Finance
HR / Payroll
Advancement
Academics
Unit
Research
Title
Master Data
Name
Membership
Criteria
UW Data Domain Expertise
●
2
●
1
2
2
3
4
2
4
3
4
●
●
●
●
●
●
Adjunct Members
Adjunct Members are chairs of the respective sub-committees that the DMC may charter from time to time. An Adjunct Member
may also be a Core Member. Adjunct Members will report back to the Core DMC Membership on a regular basis on the
progress of their sub-committees efforts as receive direction on sub-committee activities. Sub-committees may be temporal with
specific durations. It is advised not to have more than 4 sub-committees active at the same time. The sub-committees
anticipated in the FY13 – FY15 timeframe are:
Name
Bill Yock
Anja CanfieldBudde
Chris McEwen
Title
Director, EIS
Director, EDA
Content Expertise
Access and Roles
Guidelines and Policies
Education and Communications
Content Experts
Guests and content experts will be invited to DMC meetings on an as needed basis to provide insight on topics that relate to their
specific area of expertise.
Name
Bill Yock
Bart Pietrzak
Carol Diem
Nancy McQuillen
Mary Coffel
Nathan Dors
Cara Ball
Ann Nagel
Title
Director, EIS
Manager
Director
Metadata Manager
Policy Development Analyst
Assistant Director
Senior Analyst
Asst CISO
Content Expertise
Ex-officio, Data Warehouse
Business Intelligence
Institutional Research
Metadata Management
Master Data Management
Identity and Access Management
Records Management
Security and Privacy
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University of Washington
Data Management Committee (DMC)
Responsibilities, Membership, and Content Experts
Rhonda Forman
Andrew Faris
TBD
TBD
AVP of Academic Personnel
Analyst
Last Updated April, 2014
HR Academic Personnel Data Domain
Enterprise Risk Management
Bothell Campus
Tacoma Campus
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