SCHEDULE B - QUOTATION
RFQ Title: DUCT CLEANING SERVICES – CITY WIDE
RFQ No:
1220-040-2014-057
CONTRACTOR
Legal Name:
Address:
Phone:
Fax:
Email:
CITY OF SURREY
City Representative: Richard D. Oppelt, Purchasing Manager
Address:
Surrey City Hall
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue Surrey, B.C., Canada, V3T 1V8
E-mail for PDF Files: purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
2.
Capitalized terms used and not defined in this Quotation will have the meanings given to
them in the Agreement and RFQ. Except as specifically modified by this Quotation, all
terms, conditions, representations, warranties and covenants as set out in the
Agreement and RFQ will remain in full force and effect.
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057
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3.
I/We have reviewed the RFQ Attachment 1 – Draft Agreement. If requested by the City,
I/we would be prepared to enter into that Agreement, amended by the following
departures (list, if any):
Section
4.
Requested Departure(s) / Alternative(s)
The City requires that the successful Contractor have the following in place before
providing the Goods and Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an
“Owner Operator” is involved, personal operator protection (P.O.P.) will be
provided,
Workers' Compensation Registration Number: __________________________;
(b)
Prime Contractor qualified coordinator is Name: _________________________
and Contact Number: __________________________;
(c)
Insurance coverage for the amounts required in the Agreement as a minimum,
naming the City as additional insured and generally in compliance with the City’s
sample insurance certificate form (available on the City's web site at
www.surrey.ca see Standard Certificate of Insurance;
(d)
City of Surrey business license Number: ________________________________
(e)
If the Contractor's Goods and Services are subject to GST, the Contractor's GST
Number is _____________________________________; and
(f)
If the Contractor is a company, the company name indicated above is registered
with the Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ______________________________________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the
above requirements except as follows (list, if any):
Requested Departure(s) / Alternative(s)
5.
The Contractor acknowledges that the departures it has requested in Sections 3 and 4
of this Quotation will not form part of the Agreement unless and until the City agrees to
them in writing by initialing or otherwise specifically consenting in writing to be bound by
any of them.
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057
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SECTION B-1
Changes and Additions to Specifications and Scope:
6.
In addition to the warranties provided in the Agreement, this Quotation includes the
following warranties:
7.
I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and
Scope of Services. If requested by the City, I/we would be prepared to meet those
requirements, amended by the following departures and additions (list, if any):
Requested Departure(s) / Alternative(s) / Addition(s)
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057
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SECTION B-2
Fees and Payments
8.
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices
plus applicable taxes as follows:
8.1
FEES
Ship Via:
F.O.B.
Payment Terms:
Destination
A cash discount of ____% will be allowed if invoices are paid within
___ days, or the ___ day of the month following, or net 30 days, on
a best effort basis.
Freight
Prepaid
Site
Number
Year
Facility
Address
Price
Anticipated Facilities to be completed in 2014
1
2
2014 Fire Hall #2
2014 Guildford RCMP
13079 – 104th Ave
10395 – 148th
$
$
3
4
5
6
7
8
9
10
11
12
13
14
15
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
10588 – 160th Ave
13458 – 107A Ave
6090-176th Street
6090 – 176th St
5642 – 176A Ave
17572 – 57th Ave
14901 – 64th Ave
14923 – 64th Ave
8767 – 132 Street
14586 – 108th Ave
9049 – 152 Street
15996 – 84th Ave
13750 – 88th Ave
$
$
$
$
$
$
$
$
$
$
$
$
$
16
2014
13717 – 71st Ave
$
17
18
19
20
2014
2014
2014
2014
$
$
$
$
21
2014 Whalley RCMP
22
2014 Fire Hall #12
13795 – 70th Ave
13775 – 70th Ave
12854 -17th Ave
2199 – 148th Street
10720 – King George
Blvd
2610 – 128th Street
Fraser Heights Recreation Centre
Chuck Bailey Recreation Centre
Cloverdale Arena
Cloverdale Curling Club
Cloverdale library
Fire Hall #8
Fire Hall #9
Fire Training Centre
Fire Hall #1
Fire Hall #4
Fire Hall #6
Fleetwood Recreation Centre
Surrey Art Centre
Newton Recreation Arena & Community
Centre
Newton Library
Newton Seniors
Ocean Park Library
South Surrey Ice Arena
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057
$
$
Page 99 of 103
Anticipated Facilities to be completed in 2015
23
24
25
26
27
28
29
30
31
32
33
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
Guildford Library
Guildford Recreation Centre
Surrey Museum
Fire Hall #15
Strawberry Hill Library
Fire Hall #18
RCMP Headquarters
South Surrey Recreation Centre
Semiahmoo Library & RCMP
Fire Hall #10
Fire Hall #17
15105 – 105th Ave
15105 – 105th Ave
17710 – 56A Aven
18915 – 64th Ave
7399 - 122 Street
8091 – 164th Ave
14355 – 57th Ave
14601 – 20th Ave
1815 – 152nd Street
7278 – 132 Street
15329 – 32 Ave
$
$
$
$
$
$
$
$
$
$
$
Anticipated Facilities to be completed in 2016
34
2016
City Centre Library
35
36
37
38
39
40
41
2016
2016
2016
2016
2016
2016
2016
Bridgeview Community Centre
Don Christian Rec Centre
Cloverdale Recreation Centre
1912 Archives
Fire Hall #11
Hemlock Works Yard
Sunnyside Community Centre
42
2016
Surrey Animal Care Centre
43
2016
Kensington Prairie Rec Centre
10350 University
Drive
11475 – 126A Street
6620 – 184th Street
6188 – 176th Street
17671 – 56th Ave
12855 – 60th Ave
9353 – 160th Street
1845 – 154th Street
17910 Colebrook
Road
16824 – 32nd Ave
$
$
$
$
$
$
$
$
$
$
Additional Services – if needed
Additional Services – Indoor Pools to be done at scheduled facility shut down
44
2014
South Surrey Indoor Pool
14655 – 17th Ave
45
2015
Surrey Sports and Leisure Complex
16555 Fraser Highway
46
2015
Newton Wave Pool
13730 – 72nd Ave
$
$
$
Canadian Funds
SUB. TOTAL:
$
GST (5%):
$
TOTAL QUOTATION PRICE:
$
Discount if awarded all sites (1 – 46): _________________
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SECTION B-3
Time Schedule:
9.
Contractors should provide an estimated schedule, with major item descriptions and times
indicating a commitment to provide the Goods and perform the Services within the time specified
(use the spaces provided and/or attach additional pages, if necessary).
ACTIVITY
MILESTONE DATES __________________________________
SCHEDULE
1
2
3
4
5
6
7
8
9
10
N/A
SECTION B-4
Key Personnel & Sub-Contractors:
10.
Contractor should provide information on the background and experience of all key
personnel proposed to provide the Goods and Services (use the spaces provided and/or
attach additional pages, if necessary):
Key Personnel
Name:
Experience:
Dates:
Project Name:
Responsibility:
11.
Contractor should provide the following information on the background and experience
of all sub-contractors and material suppliers proposed to undertake a portion of the
Goods and Services (use the spaces provided and/or attach additional pages, if
necessary):
Description Of
Goods & Services
Sub-Contractors &
Material Suppliers Names
Duct Cleaning Services – City Wide RFQ #1220-040-2014-057
Years Of
Working With
Contractor
Telephone Number
And Email
Page 101 of 103
SECTION B-5
Experience and References:
12.
Contractor's relevant experience and qualifications in delivering Goods and Services
similar to those required by the Agreement (use the spaces provided and/or attach
additional pages, if necessary):
13.
Contractor's relevant references (name and telephone number) (use the spaces
provided and/or attach additional pages, if necessary). The City's preference is to have
a minimum of three references. Previous clients of the Contractor may be contacted at
the City’s discretion.
14.
Contractor is to describe their sustainability initiatives relating to environmental impacts,
the environmental attributes (Green) of their Goods and Services, any anticipated
objectives (e.g. carbon neutral by 2014) and provide information pertaining to their
environmental policies, programs and practices. The Contractor is to show how they
currently comply with any of these applicable Green objectives.
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15.
I/We the undersigned duly authorized representatives of the Contractor, having received
and carefully reviewed the RFQ and the Agreement, submit this Quotation in response
to the RFQ.
This Quotation is offered by the Contractor this _______ day of _______________, 201_.
CONTRACTOR
I/We have the authority to bind the Contractor
________________________________________
(Legal Name of Contractor)
_________________________________________ ________________________________________
(Signature of Authorized Signatory)
(Signature of Authorized Signatory)
_________________________________________ ________________________________________
(Print Name and Position of Authorized Signatory)
(Print Name and Position of Authorized Signatory)
This Quotation is accepted by the City this _______ day of _______________, 201_.
CITY OF SURREY
________________________________________
(Signature of Authorized Signatory)
________________________________________
(Signature of Purchasing Representative
_________________________________________ ________________________________________
(Print Name and Position of Authorized Signatory)
(Print Name of Purchasing Representative)
_________________________________________
(Signature of Authorized Signatory)
_________________________________________
(Print Name and Position of Authorized Signatory)
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