PART C – TENDER SUBMISSION DOCUMENTS
PART C
Tender Submission Documents
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 1 of 31
PART C – FORM OF TENDER
City of Surrey (the “Owner”)
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
TO OWNER:
1.
WE, THE UNDERSIGNED:
1.1
have received and carefully reviewed all of the Tender Documents, including
without limitation the Instructions to Tenderers, the Form of Tender, the Contract
Documents, the Specifications and Drawings, City of Surrey’s Supplementary
General Conditions, and the following Addenda:
(Addenda, if any)
2.
3.
1.2
have full knowledge of the Place of the Work, and the Work required; and
1.3
have complied with the Instructions to Tenderers; and
ACCORDINGLY WE HEREBY OFFER:
2.1
to perform and complete all the Work and to provide all the labour, equipment and
material all as set out in the Tender Documents, in strict compliance with the
Tender Documents; and
2.2
to
achieve
Substantial
Performance
of
the
Work
____________________________ days from the Commencement Date.
(work duration or date)
2.3
to do the Work for the price, which is the sum of the products of the actual
quantities incorporated into the Work and the appropriate unit prices listed in
Appendix 1, Schedule of Prices, plus any lump sums or specific prices and
adjustment amounts as provided by the Contract Documents. For the purposes
Tender comparison, our offer is to perform and complete the Work for the “Tender
Price” in the sum of:
________________________________________________________________
______________________________________ Dollars ($_________________)
as set out on Appendix 1 of this Form of Tender. Our Tender Price is based on
the estimated quantities listed in the Schedule of Prices, and includes GST.
within
WE CONFIRM:
3.1
that we understand and agree that the quantities as listed in the Schedule of Prices
are estimated, and that the actual quantities may vary.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 2 of 31
PART C – FORM OF TENDER
4.
WE CONFIRM:
4.1
that the following Appendices are attached to and form a part of this tender:
4.1.1
Appendix 1 – Schedule of Prices
Appendix 2 – Preliminary Construction Schedule
Appendix 3 – Tenderer’s Proposed Key Project Personnel
Appenidx 4 – Comparable Work Experience
Appendix 5 – Subcontractors
Appendix 6 – Tenderer’s Construction Equipment
(*Please note, Schedules 1 through 3 (Incl.) of Part C – FORM OF TENDER are included
for information purposes only and are not to be included with your Tender submission.)
5.
4.1.2
the Bid Security as required by paragraph _____ of the Instructions to
Tenderers; and
4.1.3
the Undertaking of Surety – Performance, and Labour and Materials
Payment filled and signed.
WE AGREE:
5.1
that in consideration of $1, other good and valuable consideration paid by the
Owner (the receipt of sufficiency of which is hereby acknowledged) we agree that
this tender will be irrevocable and open for acceptance by the Owner for a period
of 60 calendar days from the day following the Tender Closing Date and Tender
Closing Time, even if the tender of another tenderer is accepted by the Owner. If
within this period the Owner delivers a written notice (“Notice of Award”) by which
the Owner accepts our tender, we will:
5.1.1
within 15 Working Days of receipt of the written Notice of Award deliver to
the Owner:
(a) a performance bond and a labour and material payment bond, each in
the amount of 50% of the Contract Price, issued by a surety licensed
to carry on the business of suretyship in the Province of British
Columbia, and in a form acceptable to the Owner;
(b) a detailed Construction Schedule consistent with the preliminary
construction schedule included in this Tender, which indicates the
timing of the major activities of the Work and provides sufficient
detail of the critical events and their inter-relationship to demonstrate
the Work will be performed by the completion date stated in this
Tender;
(c) a detailed traffic management plan addressing vehicular and
pedestrian movement, safety and access with specific detailing on
methods, building and maintenance of temporary structures, signage
and materials used to maintain the Place of the Work operations and
access to staff and public users of the Place of the Work site;
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 3 of 31
PART C – FORM OF TENDER
(d) a detailed Place of the Work site - specific safety and health plan
addressing as a high-level overview the health and safety issues
including, but not limited to hazards, mitigation measures, site
orientations, safety meetings, first aid attendant requirements, and
training requirements and record keeping;
(e) a “clearance letter” indicating that the Tenderer is in WCB compliance;
(f)
a copy of the Certificate of Insurance as specified in GC 11.1
indicating that all such insurance coverage is in place;
(g) a valid City of Surrey Business License; and
(h) copy the Owner on the “Notice of Project” as and when required
under section 20.2 of the Occupational Health & Safety Regulation
(BC Regulation 296/97).
6.
5.1.2
within 2 Days of receipt of written Notice to Proceed, or such longer time as
may be otherwise specified in the Notice to Proceed, commence the Work;
and
5.1.3
sign the Contract Documents.
WE AGREE:
6.1
that, if we receive written Notice of Award of this Contract and, contrary to
paragraph 5 of this Form of Tender, we:
6.1.1
fail or refuse to deliver the documents as specified by paragraph 5.1.1 of
this Form of Tender; or
6.1.2
fail or refuse to commence the Work as required by the Notice to Proceed,
then such failure or refusal will be deemed to be a refusal by us to enter into
the Contract and the Owner may, on written notice to us, award the
Contract to another party. We further agree that, as full compensation on
account of damages suffered by the Owner because of such failure or
refusal, the Bid Security shall be forfeited to the Owner, in an amount equal
to the lesser of:
6.1.3
the face value of the Bid Security; and
6.1.4
the amount by which our Tender Price is less than the amount for which the
Owner contracts with another party to perform the Work.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 4 of 31
PART C – FORM OF TENDER
7.
Our Address is as follows:
Phone:
____ ______ - ________
Fax:
____ ______ - ________
E-mail: _____________________
Attention:
This Tender is executed this ________ day of _________________, 201_.
Contractor:
(Full Legal Name of Corporation, Partnership or Individual)
(Authorized Signatory and Corporate Seal)
(Authorized Signatory)
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 5 of 31
PART C – FORM OF TENDER
APPENDIX 1 - SCHEDULE OF PRICES
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
The sum of the amounts shown in the table below must equal the Tender Price(s) stipulated in the
space provided in the Form of Tender which, for greater certainty, is/are the Tenderer’s proposed
Contract Price(s). Every row of the below table should be completed with a dollar amount.
Table A: Pricing Schedule
Item
Description of Work
1.
GENERAL
1.1
1.2
1.3
1.4
Bonding and Insurance
Mobilization/Demobilization
Traffic & Pedestrian Management
Survey and Record Drawings
Unit
Est.
Qty.
L.S.
L.S.
L.S.
L.S.
-
lin.m
425
lin.m
lin.m
lin.m
lin.m
0
0
7
0
lin.m
lin.m
lin.m
lin.m
10
9
64
129
lin.m
lin.m
lin.m
lin.m
0
0
7
4
Unit Price
Total Price
Subtotal Items 1.1 to 1.4
2.
SITE WORK
2.1
Site Preparation
Trenching, Bedding & Import Backfill (0
- 1.2 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Import Backfill
(1.2 - 1.8 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Import Backfill
(1.8 - 2.4 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Native Backfill (0
- 1.2 m Depth)
2.2
2.3
2.4
2.5
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Native Backfill
(1.2 - 1.8 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Native Backfill
(1.8 - 2.4 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Trenching, Bedding & Native Backfill
(2.4 - 3.0 m Depth)
a) 75 mm dia Piping
b) 100 mm dia Piping
c) 150 mm dia Piping
d) 300 mm dia Piping
Site Restoration
a) Concrete Sidewalk / Pavement
b) Asphalt Road Repair
c) Concrete Curb and Gutter
d) Soft Surface Landscape
D.E.S. Floating Pad
Utilities Crossing
Watermain Replacement
Air Release Valve Assembly
100 mm dia. Sanitary Sewer
25 mm dia. Water Service
Tree and Root Mass Removal
lin.m
lin.m
lin.m
lin.m
0
0
0
8
lin.m
lin.m
lin.m
lin.m
0
0
17
75
lin.m
lin.m
lin.m
lin.m
0
0
0
55
lin.m
lin.m
lin.m
lin.m
0
0
0
40
lin.m
lin.m
lin.m
lin.m
ea
ea
ea
ea
m
m
ea
12
230
4
180
2
4
3
1
49
20
7
L.S.
L.S.
L.S.
L.S.
-
L.S.
-
L.S.
-
Subtotal Items 2.1 to 2.16 Inclusive
15.
MECHANICAL
15.1
D.E.S. Piping and Valve System
a) DWG C02-C-101
b) DWG C02-C-102
c) DWG C02-C-103
d) DWG C02-C-104
Connections to Containerized Boiler
Plant
Testing & Commissioning of D.E.S.
Piping System
15.2
15.3
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
15.4
Leak Detection
L.S.
-
Subtotal Items 15.1 to 15.4 Inclusive
16.
ELECTRICAL & CONTROLS
16.1
16.2
16.3
16.4
16.4
17.
Rize Building
BOSA Building
Central Control Station
Connection to PCI Building
Connection to Concord Building
INDETERMINATE ITEMS
L.S.
L.S.
L.S.
L.S.
L.S.
-
17.1
17.2
Trench Over Excavation
Removal of Existing Abandoned Utilities
m3
lin.m
50
50
17.3
Additional Mass Concrete
m3
5
17.4
Removal of Buried Concrete
Supply, Placement and Compaction of
Additional Fill Material as Requested by
the Engineer
m3
20
tonne
200
Controlled Density Fill
m3
50
Trench Rock Removal
m3
3
Dritherm
m3
1
L.S.
L.S.
L.S.
L.S.
17.5
17.6
17.7
17.8
Subtotal Items 17.1 to 17.8 Inclusive
18.
CASH ALLOWANCE
18.1
18.2
Supply of pre-insulated pipes
Unknown Utilities
-
$300,000
$50,000
Subtotal Items 1 to 18 Inclusive
GST @ 5%
TENDER PRICE
(Please transfer amount of Tender “Tender Price” to Form of Tender)
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 8 of 31
PART C – FORM OF TENDER
1.1 Description of Payment Items
.1
Work set out in the Schedule of Quantities and Prices shall include, but not be limited by, the
following brief descriptions:
PART 1
1.1
-
GENERAL
Bonding and Insurance
This item shall include all costs for bonding and insurance for the complete Contract.
Payment will be made at the lump sum price tendered in the Schedule of Quantities and
Prices on the first progress payment subsequent to submission of documentation of Bonding
and Insurance coverage.
The lump sum tender under this item shall not exceed 1% of the total tender price.
1.2
Mobilization and Demobilization
This item shall include all costs for mobilization and demobilization associated with the
Contractor's equipment, site facilities, and services including temporary access road for the
work.
Payment for mobilization and demobilization will be made at the lump sum price shown in the
Tender Form. Fifty percent (50%) of the lump sum price will be paid on the first progress
payment certificate due after the Contractor has established the operation and facilities
specified, and received the Owner’s approval of the construction schedule. The remaining
50% will be paid upon completion of the contract, removal of equipment, and cleanup and
site restoration of the work areas to the satisfaction of the Engineer.
The lump sum bid under this item shall not exceed 3% of the total tender.
1.3
Traffic & Pedestrian Management
This item shall include all cost to prepare a Traffic and Pedestrian Management Plan that
covers the length of the Place of the Work. The Plan must be approved by the City prior to
commencement of the Work. Cost should account for possible Plan revisions as requested
by the City prior to final approval.
This item also includes all costs for labour and equipment to implement the Traffic and
Pedestrian Management Plan for the duration of the Work for all areas that it applies to. This
includes coordination with, and notification to all applicable parties for lane or road closures.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
1.4
Survey and Record Drawings
This item shall include all costs for labour, materials and equipment to conduct:
1. Construction survey layout of all utilities to lines and grades as shown on
drawings; and
2. Record survey of all as-built utility locations and elevations.
Record survey information shall be provided to the Engineer in project datum in digital, CSV
file (Northing, Easting, Elevation, Description) or AutoCAD DWG format. Information to
include, but not limited to:
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 9 of 31
PART C – FORM OF TENDER
Manholes, Building Penetration (Location and Elevation)
Centerline inverts of standard benched manholes
Finished lid/rim centerline elevation
D.E.S. Pipe (Location, Invert Elevation, Finished Surface Grade)
All mainline fittings, bends, tees, valves, end caps, etc…
All service line fittings, bends, tees, valves, end caps, etc…
General (Location and Elevation)
Existing utilities locations and inverts at D.E.S. Pipe crossings
Note: Construction Survey does not replace the requirement for the Contractor to maintain an
accurate set of red-lined record drawings indicating all changes to the design.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
PART 2
2.1
-
SITE WORK
Site Preparation
This item shall include all costs for the completion of site work preparation for the D.E.S.
piping installation. This shall include, but not be limited to, the clearing and grubbing of the
site, removal of cleared and grubbed materials from site, and installation of temporary
fencing. This shall also include asphalt and concrete saw cut as per the Drawings and
Specifications.
Payment will be made at the unit price tendered per lineal metre of prepared trench piping.
2.2 a),b),c),d)
Trenching, Bedding & Import Backfill (0 - 1.2 m)
This item provides all compensation for all costs for excavation depth from 0 to 1.2 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Approved trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Page 10 of 31
PART C – FORM OF TENDER
2.3 a),b),c),d)
Trenching, Bedding & Import Backfill (1.2 – 1.8 m)
This item provides all compensation for all costs for excavation depth from 1.2 to 1.8 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Approved trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
2.4 a),b),c),d)
Trenching, Bedding & Import Backfill (1.8 – 2.4 m)
This item provides all compensation for all costs for excavation depth from 1.8 to 2.4 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Approved trench backfill up to subgrade
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
2.5 a),b),c),d)
Trenching, Bedding & Native Backfill (0 - 1.2 m)
This item provides all compensation for all costs for excavation depth from 0 to 1.2 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Stockpile and disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Reuse native trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
2.6 a),b),c),d)
Trenching, Bedding & Native Backfill (1.2 – 1.8 m)
This item provides all compensation for all costs for excavation depth from 1.2 to 1.8 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Stockpile and disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Reuse native trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
2.7 a),b),c),d)
Trenching, Bedding & Native Backfill (1.8 – 2.4 m)
This item provides all compensation for all costs for excavation depth from 1.8 to 2.4 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Stockpile and disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Reuse native trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
2.8 a),b),c),d)
Trenching, Bedding & Native Backfill (2.4 – 3.0 m)
This item provides all compensation for all costs for excavation depth from 2.4 to 3.0 m of
piping trenches, supply, place and compact bedding material and trench backfill. (For
trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:








Trench excavation
Stockpile and disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Reuse native trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping
Payment will be made at the unit rate tendered for each lineal metre of piping trench.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
2.9 a),b),c),d)
Site Restoration
This item shall include all costs for re-instatement of existing sod, seed, topsoil, turf, asphalt,
sidewalks and curb and gutters, in areas disturbed by construction to City of Surrey
standards. This item shall also include all costs for sawcut removal of concrete and asphalt,
replacement of base and subbase materials as detailed on the construction drawings, line
painting if applicable and sidewalk and curb restoration. All waste debris shall be disposed of
off-site.
Restoration work covered under this item is limited to that which is a direct result of
construction activities in the immediate vicinity of the proposed works. Any other area
appurtenances, surface features, etc. that have been disturbed by the Contractor shall be
restored to their original condition at the cost of the Contractor.
Payment will be made at the unit rate tendered in the Schedule of Quantities and Prices.
2.10 D.E.S. Floating Pad
This item provides compensation for all costs for supply, construction, and installation of
concrete caps as shown on the drawings to protect the D.E.S. piping including but not limited
to formwork, concrete, and metal reinforcement.
Payment will be made at the unit rate tendered in the Schedule of Quantities and Prices.
2.11 Utilities Crossing
This item provides compensation for all costs for supply, preparation, and installation of
Styrofoam and insulation providing minimum clearance between existing utilities or bedrock
and the D.E.S. piping.
Payment will be made at the unit rates tendered for each crossing requiring minimum
clearance.
2.12 Watermain Replacement
This item provides compensation for all costs for the relocation of existing watermain, to City
of Surrey Standards, in direct conflict with the D.E.S. piping alignment.
Payment will be made at the unit rate tendered in Schedule 1 for each relocation as directed
by the Engineer.
2.13 Air Release Valve Assembly
This item provides compensation for all costs for material and labour to supply and install air
release valve manhole assembly including but not limited to precast manhole sections, lid,
frame and cover, concrete blocks, and drain rock. The cost for valves, pipe tapping and
related mechanical work shall be included in Part 15.
Payment will be made at the unit rate tendered for each air valve assembly installed.
2.14 100-mm-diameter Sewer
This item provides compensation for all costs for material and labour to supply and install
100-mm-diameter PVC sanitary sewer service as shown on the drawings and specifications,
including but not limited to piping, fittings, couplings, equipment, cleanouts, inspection
chambers, and all other additional work related to sanitary sewers and services.
Payment will be made at the unit rate tendered for each lineal metre of piping installed.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
2.15 25-mm-diameter Water Service
This item provides compensation for all costs for material and labour to supply and install 25mm-diameter water service as shown on the drawings and specifications, including but not
limited to piping, valves, fittings, couplings, equipment, curb stop, connections to municipal
utility and boiler plant, all other additional work related to water services.
Payment will be made at the unit rate tendered for each lineal metre of piping installed.
2.16 Tree and Root Mass Removal
This item provides compensation for all costs for material and labour to remove tree and root
mass from the pipe trench where in conflict with the D.E.S. piping where indicated on the
drawings and where instructed by the Engineer.
Payment will be made at the unit rate tendered for each tree and root mass removed.
PART 15
-
15.1 a),b),c),d)
MECHANICAL
D.E.S. Piping and Valve System
This item provides compensation for all costs for mechanical works required in accordance
with the drawings and specifications. This item shall include, but not be limited to, supply,
preparation, and installation of D.E.S. piping, valves, equipment, pipe supports, fittings,
couplings and all other additional work related to D.E.S. piping equipment. This item shall
also include all x-ray testing of every D.E.S. piping weld.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
15.2 Connections to Containerized Boiler Plant
This item provides compensation for all costs for materials and labour for all connections to
the Containerized Boiler Plant as shown on the drawings including but not limited to D.E.S.
piping, water service and sanitary services.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
15.3 Testing & Commissioning of D.E.S. Piping System
This item provides compensation for all costs required to flush, test, and commission all
D.E.S. piping system installed as per the Drawings and Specifications.
Payment will be made at of the lump sum price tendered in the Schedule of Quantities and
Prices.
15.4 Leak Detection
This item provides compensation for all costs required for leak detection of the entire D.E.S.
piping system installed. This will include the installation and wiring of the X1L in the
Containerized Boiler Plant and the 1517 boxes in RIZE and BOSA buildings only.
Payment will be made at of the lump sum price tendered in the Schedule of Quantities and
Prices.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
PART 16
-
ELICTRICAL & CONTROLS
16.1 RIZE Building
This item provides compensation for all costs for electrical and controls works required in
accordance with the drawings and specifications for RIZE building. This item shall include,
but not be limited to, supply and installation of all electrical and controls components in
drawing C02-P-003 and all other additional work to have a fully operational system as per
the project specifications.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
16.2 BOSA Building
This item provides compensation for all costs for electrical and controls works required in
accordance with the drawings and specifications for BOSA building. This item shall include,
but not be limited to, supply and installation of all electrical and controls components in
drawing C02-P-004 and all other additional work to have a fully operational system as per
the project specifications.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
16.3 Central Control Station
This item provides compensation for all costs for electrical and controls works required in
accordance with the drawings and specifications for installing a central control station with a
Historian at the City Hall that will remotely connect to 4 Energy Transfer Stations and the
Containerized Boiler Plant.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
16.4 Connection to PCI ETS
This item provides compensation for all costs for electrical and controls works required in
accordance with the drawings and specifications for remotely connecting the energy meter
(supplied and installed by Others) at the PCI building to the central control station at the City
Hall.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
16.5 Connection to Concord ETS
This item provides compensation for all costs for electrical and controls works required in
accordance with the drawings and specifications for remotely connecting the energy meter
(supplied and installed by Others) the Concord building to the central control station at the
City Hall.
Payment will be made at the lump sum price quoted in the Schedule of Quantities and
Prices.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
PART 17
-
INDETERMINATE ITEMS
All indeterminate items and the quantities identified in Schedule A may increase, decrease or
not be used at all. No payment will be made if the work is not undertaken.
17.1
Trench Over Excavation
This item provides compensation for all costs associated with vertical pipe trench over
excavation at depth greater than 2.4 m as directed by the Engineer. The work includes but is
not limited to:





Trench over excavation
Disposal of over excavated material
Additional fill material
Shoring and Dewatering
Testing of additional fill material
Payment will be made at the unit rate tendered based on the fill volume determined in the
field by the Engineer.
17.2 Removal of Existing Abandoned Utilities
This item includes all costs for supply of all materials, equipment, labour, excavation and
backfill to remove and dispose of existing abandoned utilities in conflict with the D.E.S. piping
alignment as directed by the Engineer. This item shall also include the additional fill material
to replace the abandoned utilities volume.
Payment will be made at the unit rate tendered for each lineal metre of abandoned pipe
removed.
17.3
Additional Mass Concrete as Requested by the Engineer
This item shall include all costs for crude forming and placement of mass concrete as
requested by the Engineer.
Payment will be made at the unit price quoted in the Schedule of Quantities and Prices for
each cubic meter of concrete in place. Measurement will be based on truck volume as per
dispatch slips certified by the Engineer.
17.4
Removal of Buried Concrete
This item shall include all costs for supply of all materials, equipment, and labour for removal
of buried concrete in conflict with the D.E.S. piping trench as directed by the Engineer. This
item shall include, but not limited to saw cut and removal of concrete, disposal off site, and
backfill with import material.
Payment will be made at the unit price quoted in the Schedule of Quantities and Prices for
each cubic meter of concrete removed. Measurement will be based on field measurement
by the Engineer
17.5
Supply, Placement and Compaction of Additional Fill Material as Requested by the
Engineer
This item shall include all costs for supply, placement, and compaction of additional 75 mm
minus free draining structural backfill material as requested by the Engineer.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
Payment will be made at the unit price quoted in the Schedule of Quantities and Prices.
17.6 Controlled Density Fill
This item shall include all costs for forming, placing, finishing and curing of additional
concrete density fill as requested by the Engineer.
Payment will be made at the unit price quoted in the Schedule of Quantities and Prices for
each cubic meter of concrete in place. Measurement will be based on truck volume as per
dispatch slips certified by the Engineer.
17.7 Trench Rock Excavation
This item provides compensation for the addition-al cost of removing and disposing of trench
rock over that of earth excavation.
Trench rock excavation shall include the excavation and disposal of all material which in the
opinion of the Engineer requires for its removal either drilling and blasting, wedging, sledging,
or breaking with a power operated hand tool. Rock excavation does not include the
excavation of soft or disintegrated rock which can be removed with a handpick or poweroperated excavation machine.
NO payment will be considered for trench rock encountered in subgrade fill sections.
Rock excavation shall also include the removal and disposal of boulders exceeding one (1)
cubic metre in volume if within a trench section, or if exceeding two (2) cubic metres if within
a road subgrade section, which lie wholly within the excavation and in the opinion of the
Engineer interfere with the work.
If an outcropping of bedrock protrudes into the excavation and a portion less than one (1)
cubic metre in volume is removed by blasting, payment will be made for a minimum of one
(1) cubic metre.
Excavated rock shall be disposed of on-site at locations designated by the Engineer.
Payment will be made for the volume of rock excavation at the unit rate tendered per cubic
metre.
17.8
Dritherm
This item shall include all costs for supply, formwork, and placement of Dritherm material as
requested by the Engineer.
Payment will be made at the unit price quoted in the Schedule of Quantities and Prices for
each cubic meter of dritherm placed. Measurement will be based on field measurement by
the Engineer.
PART 18
-
CASH ALLOWANCE
Refer to Division 00 for terms and conditions
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
Table B: Schedule of Values by Trade: (SAMPLE)
The following is a breakdown of Subcontractor prices and forms part of this Contract, and do not
include GST. This is to be submitted within fourteen (14) days of award of Contract and is not
required to be submitted at time of Tender closing.
The Subcontractor shall provide all the necessary materials and perform all of the following work,
to be installed on the premises of the Owner in accordance with all documents herein mentioned.
LINE ITEM
SECTION OF WORK
PRICES
1.
e.g. Site Services
$
2.
Demobilization and Make Good Surfaces
$
3.
Carpentry and Cabinet Work
$
4.
$
5.
$
6.
$
7.
$
8.
$
9.
$
$
$
$
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
Table C: List of Cash Allowances:
This section of the specifications forms part of the Contract Documents and is to be read,
interpreted and coordinated with all other parts.
The Tenderer shall include in the Tender Price all Cash Allowances listed below, which
allowances shall be expended in whole or in part as the Owner shall direct, the amount of the
Contract sum being adjusted in conformity therewith. The Tenderer shall include in the Tender
price for such sums for expenses, supervision, Overhead and profit as he deems proper on
account of all Cash Allowances. No demands for expenses or profit other than those included in
the Tender price will be allowed.
These Cash Allowances – which do not include GST – may be increased, decreased or deleted
from the Contract with no adjustments to the Contract other than the net amount of such a
variation.
The Owner reserves the right to place a Contract or Contracts, for any and all parts of items
included in the cash allowances at its discretion.
Cooperate & coordinate with other contractors as may be appointed by the Owner.
Cash Allowances as listed in this section are to be carried by the Contractor and are in addition to
the work detailed in other sections of the specifications and drawings.
1.
The Contractor shall include in the Form of Tender all cash allowances listed below, which
shall be expended in whole or in part as the Owner shall direct, the amount of the Contract
sum being adjusted in conformity therewith. Include the following Cash Allowance
amounts (which do not include GST):
Description of Cash Allowance
Amounts
Supply of Logstor Piping
$300,000
Unknown Utility Conflicts
$50,000
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PART C – FORM OF TENDER
APPENDIX 1 - SCHEDULE OF PRICES
Table D: - Optional Prices
These optional prices will be used to change the scope of the Work upon written instruction
from the Owner. The alternate prices will be applied in accordance with PART 6 CHANGES IN
THE WORK of the General Conditions of the Stipulated Price Contract (CCDC 2 – 2008), as
modified by the Supplementary General Conditions (Schedule 1 to Part D – Form of
Agreement). The prices should include (i) all labour, material and other costs, (ii) overhead and
profit, (iii) PST, and (iv) all other taxes, duties, assessments, charges and fees, except for GST.
Effect on Tender Price ($)
(GST Excluded)
LINE
ITEM
ADDITION
DESCRIPTION OF SEPARATE PRICE ITEMS
.1
$
DEDUCTION
$
Other Optional Items – Include the details of any other proposed optional items below.
.2
$
$
.3
$
$
.4
$
$
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Page 20 of 31
PART C – FORM OF TENDER
APPENDIX 1 - SCHEDULE OF PRICES
Table E: Separate Prices
The following are our prices for the optional separate goods and services listed hereunder.
Such separate goods and services and amounts are NOT included in our Tender Price. The
separate prices are a deduction from or addition to the Tender Price and do not include GST.
DO NOT state a revised Tender Price.
Effect on Tender Price ($)
(GST Excluded)
LINE
ITEM
ADDITION
DESCRIPTION OF SEPARATE PRICE ITEMS
DEDUCTION
.1
$
$
.2
$
$
.3
$
$
.4
$
$
Include a detailed description of any proposed separate price items in the spaces indicated
above, including the associated effect on the Tender Price (excluding GST). Include any
additional product sheets or other information necessary to describe the proposed separate
price items.
NOTE: The financial evaluations will be based on the Tender Price, not including the effect of
any separate price items. The above prices do not include GST.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
APPENDIX 1 - SCHEDULE OF PRICES
Table F: Contractors Current Force Account Labour Rates
Tenderers should provide force account labour rates in the table below for all labour categories
that will be involved in the Work. The labour and Construction Equipment rates will remain firm
for the term of the Contract and will be used by the Owner for the purpose of evaluating and
valuing changes in the Work in the case of lump sum, or in case of force account valuation.
The labour rates provided below are all inclusive and include without limitation, wages, taxes
and assessments and benefits payable in accordance with applicable laws, mobilization and
demobilization, supervision, administration, small tool rental, overhead and profit.
For the purposes of the above, small tools are considered to be any tool worth $2,000 or less in
new value. All other tools should be listed as equipment in the table under Table G below.
STRAIGHT
TIME/HR
(EXCLUDE GST)
LABOUR CATEGORY
OVERTIME
RATE/HR
(EXCLUDE GST)
.1 Site Superintendent / Site Project Manager
$
$
.2 Foreman
$
$
.3 Carpenter
$
$
.4 Labourer / Helper
$
$
.5 Plumber (BCTQ)
$
$
.6 Apprentice (or experienced)
$
$
.7 Electrician (BCTQ)
$
$
.8 Apprentice (or experienced)
$
$
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
APPENDIX 1 - SCHEDULE OF PRICES
Table G: Construction Equipment Rates
Rates for equipment that will be used in performing the Work are state below and will remain
firm for the term of the Contract. The Owner will use these rates for the purpose of evaluating
and valuing changes in the Work in the case of lump sum, or in case of force account valuation.
The rates provided below are all inclusive and include without limitation, operator, fuel,
lubrication, service, maintenance, depreciation, mobilization and demobilization, overhead and
profit.
It is acknowledged by the Contractor that if any portion of an hour is spent in performing the
Work on a force account basis, a pro-rated portion of the force account rate shall only be
charged.
CONSTRUCTION EQUIPMENT
CLASSIFICATION
HOURLY RATE
(EXCLUDE GST)
SPECIFY MAKE & MODEL
$
$
$
$
$
$
$
$
$
$
We confirm that the rates quoted above will remain in force until _________________, 201_.
(Additional pages may be attached to this page. Each such additional page is to be clearly
marked “ITT (state tender name and tender number), FORM OF TENDER – PART C.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
APPENDIX 2 – TENDERER’S EXPERIENCE IN SIMILAR WORK
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
Year
Completed
Description
of Contract
For Whom
Work Performed
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Value
Page 24 of 31
PART C – FORM OF TENDER
APPENDIX 3 – TENDERER’S CONSTRUCTION EQUIPMENT
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
The Tenderer agrees that the minimum availability of Construction Equipment will be as listed
and that no changes, additions or deletions will be made to this plant and equipment without
approval of the Contract administrator.
TENDERER’S CONSTRUCTION EQUIPMENT
The tenderer to list the Construction Equipment he proposes to use on the Work:
Construction Equipment Under Tenderer’s Control
Construction Equipment To Be Rented:
Construction Equipment To Be Purchased:
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
APPENDIX 4 – TENDERER’S KEY PERSONNEL
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
The Tenderer should provide full time qualified supervision, management and administration of
its Work throughout the duration of the project to the satisfaction of the Owner for which
purpose the Tenderer proposes the following individuals:
NAME:
1.
___________________________________ shall be responsible for supervision of
the Work (resume of qualifications and experience attached).
2.
___________________________________ shall be responsible for project
management and administration of the Work (resume of qualifications and
experience attached).
3.
___________________________________ shall be responsible for QA/QC of the
Work (resume of qualifications and experience attached).
4.
___________________________________ shall be responsible for Leadership in
Energy and Environmental Design (LEED) coordination of the Work (resume of
qualifications and experience attached.
5.
___________________________________ shall be responsible for safety of the
Work (resume of qualifications and experience attached.
6.
___________________________________ shall be responsible for estimating the
cost of the Work (resume of qualifications and experience attached.
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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PART C – FORM OF TENDER
APPENDIX 5 – SUBCONTRACTORS
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
The list of Subcontractors that we propose to employ on the execution of this Contract are as
follows:
LIST OF SUBCONTRACTORS
Sub-Trade
Legal Name of Subcontractor
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
Address of Subcontractor
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PART C – FORM OF TENDER
APPENDIX 6 - PRELIMINARY CONSTRUCTION SCHEDULE
Contract:
District Energy System Phase 1: DPS, ETS and CBP Service
Connections
Reference No.:
1220-020-2014-003
From Tenderer:
________________________________________________
Company name
Tenderers should provide a preliminary Construction Schedule for the goods and services,
including the range of start dates to which your firm is prepared to commit and anticipated
completion dates. This preliminary Construction Schedule should work within the timeframes
as may be outlined by the City. Any conflict in the two should be described. The Time
Schedule should include a list of all anticipated meetings with the City and their locations.
The City prefers the preliminary Construction Schedule to be provided as a Microsoft Project
Gantt chart both in paper and electronically.
Include a list of all assumptions used in developing the preliminary Construction Schedule for
the goods and services as presented in Specification Part F and Construction Design Drawings
Part G, but not limited to the following:
•
•
•
•
•
•
•
•
•
•
Project Meetings
Design Milestones
Mobilization and Demobilization
Construction/Installation Milestones
Equipment and Material Procurement
Training and Demonstration Periods
Work Commencement Date
Substantial Performance of the Work Date
Total Performance of the Work Date
Final Completion of the Goods and Services
The schedule included may be on 11”x17” size sheets.
Proposed
Disposal
Site:
________________________________________________
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PART C – FORM OF TENDER – SCHEDULE 1
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PART C – FORM OF TENDER – SCHEDULE 2
PRIME CONTRACTOR DESIGNATION
LETTER OF UNDERSTANDING
As per the requirements of the Workers’ Compensation Act Part 3, Division 3, Section 118 (1-3), which
states:
Coordination of multiple-employer workplaces
118
(1)
In this section:
“multiple-employer workplace” means a workplace where workers of 2 or more employers are working at the
same time:
“prime Contractor” means in relation to a multiple-employer workplace,
(a) the directing Contractor, employer or other person who enters into a written proposal
with the Owner of that workplace to be the prime Contractor for the purposes of this
Part, or
(b) if there is no proposal referred to in paragraph (a), the Owner of the workplace.
(2)
The prime Contractor of a multiple-employer workplace must
(a) ensure that the activities of employers, workers and other persons at the workplace
relating to occupational health and safety are coordinated, and
(b) do everything that is reasonably practicable to establish and maintain a system or
process that will ensure compliance with this Part and the regulation in respect to the
workplace.
(3)
Each employer of workers at a multiple-employer workplace must give to the prime
Contractor the name of the person the employer has designated to supervise the employer’s
workers at that workplace.
By signing this Contract, the Contractor accepts all responsibilities of a Prime Contractor as outlined in the
Workers’ Compensation Act, and WCB (OH&S Regulation).
As a Contractor signing this Contract with the Owner, you are agreeing that your Company, Management
staff, Supervisory staff and workers will comply with the Workers’ Compensation Board (WCB) Occupational
Health and Safety Regulation and the Workers’ Compensation (WC) Act.
Any WCB violation by the Prime Contractor may be considered a breach of Contract resulting in possible
termination or suspension of the Contract and/or any other actions deemed appropriate at the discretion of
the Owner.
Any penalties, sanctions or additional costs levied against the Owner, as a result of the actions of the Prime
Contractor are the responsibility of the Prime Contractor.
I, the undersigned, acknowledge having read and understand the information above.
By signing this Contract, I agree as a representative of the firm noted below, to accept all responsibilities of
the Prime Contractor for this project.
I fully understand and accept the responsibilities of the Prime Contractor designation in accordance with the
Workers’ Compensation Act while contracted by the City of Surrey for the project as described in this Contract
and will abide by all Workers’ Compensation Board Regulation requirements.
Contract No: 1220-020-201_ - _ _ _.
Contract Title:
_______________________________
Name of Contractor:
_______________________________
Qualified Coordinator’s Name:
(Construction Only) _______________________________
Worksafe BC #:
_______________________________
Signature of Authorized Representative: ___________________________________
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PART C – FORM OF TENDER – SCHEDULE 3
RISK, HEALTH & SAFETY
Responsibility of Contractor(s)
The City of Surrey strives to maintain a safe work environment for employees and Contractors and insists
upon the enforcement of safe practices and procedures in all premises and in all work activities. It is
essential that all Contractors and their employees and Subcontractor(s) perform in the same manner.
As a Contractor to the City of Surrey, you are expected to conform to the requirements of the Workers’
Compensation Act, the WCB Occupational Health and Safety Regulation and to all federal, provincial and
local laws and regulations. Any City of Surrey employee has the authority to order an unsafe act to cease
or to have an unsafe piece of equipment removed from the premises or, in extreme situations, to shut
down a job entirely.
The following information is provided as typical City of Surrey requirements, but does not relieve the
Contractor from complying with all applicable local, provincial and federal laws, regulations and bylaws.
PERSONNEL
1. You are expected to inform your employees of any potential hazard in the workplace and advise of
appropriate action to be taken should a hazard be found or a fire or accident occur.
2. Contractors will restrict persons invited on the premises to employees only. No families or friends are
permitted.
3. The Contractor will advise the Owner of any on-site accidents involving the Contractor’s employees, or
injuries to others caused by the Contractor’s business.
GENERAL SAFETY RULES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Horseplay, gambling and the use of alcohol or narcotics will not be tolerated.
Orderliness and good housekeeping are basic requirements and must be maintained at all times.
Any equipment, which could create a hazard, must be maintained in good condition.
Restricted and controlled products will be labeled, used and stored in accordance with the associated
regulations, e.g. WHMIS.
Contractors will use a regular system of inspections to detect and correct hazardous conditions, safety
violations and unsafe working practices on the job site.
Contractors will ensure their employees utilize proper safety equipment and clothing as required for
job site activities.
Contractors must follow and have on site proper written safe work procedures for hazardous work,
e.g. confined space entry, lockout, excavations and shoring, etc.
All ladders must be of an approved type and length. Unacceptable ladders must be removed
immediately from the premises.
All vehicles and equipment on Owner’s property must be kept in safe mechanical condition at all
times, and be operated only by persons with a valid driver’s license and/or proper training and
qualifications.
Contractors will not operate any equipment, valves, switches, etc., which are part of the Owner’s
operation, unless specific permission is received from the Department Representative.
Accumulation of oily rags, combustible refuse or similar fire hazards will not be tolerated.
Your safety record and attitude are important criteria used to judge your qualification for future bidding on
solicitations with the City of Surrey.
You can help ensure employee safety and your eligibility for future business with the Owner if you exhibit
and practice a “Safe Work - Safe City” attitude.
- END OF SECTION -
District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003
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