SCHEDULE B - QUOTATION
RFQ Title: Restroom Housekeeping and Sanitation Services – City Parks
RFQ No:
1220-040-2015-088
CONTRACTOR
Legal Name:
Address:
Phone:
Fax:
Email:
CITY OF SURREY
City Representative: Richard D. Oppelt, Purchasing Manager
Address:
Surrey City Hall
Finance & Technology Department – Purchasing Section
Reception Counter – 5th Floor West
13450 - 104 Avenue, Surrey, B.C., Canada, V3T 1V8
E-mail for PDF Files: purchasing@surrey.ca
1.
If this Quotation is accepted by the City, a contract will be created as described in:
(a)
the Agreement;
(b)
the RFQ; and
(c)
other terms, if any, that are agreed to by the parties in writing.
1. Capitalized terms used and not defined in this Quotation will have the meanings given to
them in the Agreement and RFQ. Except as specifically modified by this Quotation, all
terms, conditions, representations, warranties and covenants as set out in the
Agreement and RFQ will remain in full force and effect.
3.
I/We have reviewed the RFQ Attachment 1 – Draft Agreement. If requested by the City,
I/we would be prepared to enter into that Agreement, amended by the following
departures (list, if any):
Section
4.
Requested Departure(s) / Alternative(s)
The City requires that the successful Contractor have the following in place before
providing the Goods and Services:
(a)
Workers’ Compensation Board coverage in good standing and further, if an
“Owner Operator” is involved, personal operator protection (P.O.P.) will be
provided,
Workers' Compensation Registration Number ___________________________;
(b)
Prime Contractor qualified coordinator is Name: _______________
and Contact Number: _________________________;
(c)
Insurance coverage for the amounts required in the proposed Agreement as a
minimum, naming the City as additional insured and generally in compliance with
the City’s sample insurance certificate form available on the City’s Website
Standard Certificate of Insurance;
(d)
City of Surrey or Intermunicipal Business License: Number ________________;
(e)
If the Contractor’s Goods and Services are subject to GST, the Contractor’s GST
Number is _____________________________________; and
(f)
If the Contractor is a company, the company name indicated above is registered
with the Registrar of Companies in the Province of British Columbia, Canada,
Incorporation Number ___________________________________.
As of the date of this Quotation, we advise that we have the ability to meet all of the
above requirements except as follows (list, if any):
Requested Departure(s) / Alternative(s)
5.
The Contractor acknowledges that the departures it has requested in Sections 3 and 4
of this Quotation will not form part of the Agreement unless and until the City agrees to
them in writing by initialing or otherwise specifically consenting in writing to be bound by
any of them.
SECTION B-1
Changes and Additions to Specifications:
6.
In addition to the warranties provided in the Agreement, this Quotation includes the
following warranties:
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
Page 2 of 10
7.
I/We have reviewed the RFQ Attachment 1, Schedule A – Specifications of Goods and
Scope of Services, to Attachment 1. If requested by the City, I/we would be prepared to
meet those requirements, amended by the following departures and additions (list, if
any):
Requested Departure(s) / Alternative(s) / Addition(s)
SECTION B-2
Fees and Payments
8.
The Contractor offers to supply to the City of Surrey the Goods and Services for the prices
plus applicable taxes as follows:
SUMMARY OF FEES
ITEM
1.
2.
3.
CATEGORY OF PARK SITES
CATEGORY “A” PARK SITES
TOTAL
ANNUAL COST
$
CATEGORY “B” PARK SITES
$
CATEGORY “C” MODULAR WASHROOM DESIGN PARK SITES
$
SUB-TOTAL $
GST (5%) $
TOTAL QUOTATION PRICE $
CATEGORY OF PARKS
“A” PARKS
WORKSITE
BCP Pavilion
BCP Playground
SERVICE LEVEL
TIME FRAME
7 days per week
Year Round
2nd Daily Clean
June 15 - Sept 15
7 days per week
Year Round
2nd Daily Clean
June 15 - Sept 15
SERVICE
DAYS
Mon-Sun
Sat, Sun &
Stats
Mon-Sun
Sat, Sun &
Stats
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
CLEANS/YEAR
UNIT
COST
ANNUAL
COST
366
29
366
29
Page 3 of 10
BCP 140th St
7 days per week
March 1 - Oct 31
Mon-Sun
245
Beecher Place
Main
Washrooms
Beecher Place
Back
Washrooms
Beecher Place
Change Rooms
7 days per week
Year Round
Mon-Sun
366
2nd Daily Clean
June 1 - Sept 11
Mon-Sun
103
7 days per week
April 1 - Sept 30
Mon-Sun
183
2nd Daily Clean
June 1 - Sept 11
Mon-Sun
103
1 day per week
April 1 - Sept 30
Sun
26
7 days per week
Year Round
Mon-Sun
366
2nd Daily Clean
June 1 - Sept 11
Mon-Sun
103
4 days per week
July 1 – Nov 30
S-S-T-T
87
2 days per week
Dec 1 – June 30
Sat & Thurs
61
7 days per week
Year Round
Mon-Sun
366
7 days per week
Year Round
Mon-Sun
366
7 days per week
Year Round
Mon-Sun
366
7 days per week
Mar 1 - Oct 31
Mon-Sun
245
2 days per week
Nov 1 - Feb 29
Sat & Sun
35
Holland
7 days per week
Year Round
Mon-Sun
366
NAP North
7 days per week
Year Round
Mon-Sun
366
NAP Pavilion
7 days per week
Year Round
Mon-Sun
366
NAP Playground
SSAP Baseball
Diamond
SSAP Rec Centre
(outdoor)
SSAP Rotary
Field House
SSAP Rotary
Field House
Change Room
7 days per week
Year Round
Mon-Sun
366
7 days per week
Year Round
Mon-Sun
366
4 days per week
Mar 15 - Sept 15
S-S-T-T
106
7 days per week
Year Round
Mon-Sun
366
2 days per week
Year Round
Sun, Wed
105
SSAP Running
Track
7 days per week
April 15 - Sept 15
Mon-Sun
153
4 days per week
Sept 16 - April 14
S-S-T-T
121
Blackie Spit
CAP Change
Rooms #3 & #4
CAP Main
Concession
CAP Small
Concession
Fleetwood
Hawthorne
Categoty “A” Parks Site $
Total:
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
Page 4 of 10
“B” PARKS
SERVICE LEVEL
TIME FRAME
2 days per week
April 1 – Sept 30
SERVICE
DAYS
Sat & Wed
1 day per week
Oct 1 – March 31
Sat
25
Bakerview
4 days per week
Year Round
S-S-T-T
209
Bridgeview
4 days per week
Mar 15 - Sept 30
S-S-T-T
116
4 days per week
Apr 1 - Sept 15
S-S-T-T
96
2 days per week
Sept 16 - Mar 31
Sat & Sun
57
4 days per week
April 15 – Sept 15
S-S-T-T
88
3 days per week
Sept 16 – April 14
S-S-W
90
4 days per week
April 15 – Sept 15
S-S-T-T
88
3 days per week
Sept 16 – April 14
S-S-W
90
4 days per week
April 15 – Sept 15
S-S-T-T
88
2 days per week
Sept 16 – April 14
Sat & Wed
60
Erma
Stephenson
7 days per week
June 15 - Sept 15
Mon-Sun
92
3 days per week
Sept 16 - June 14
S-S-W
119
Goldstone
4 days per week
Year Round
S-S-T-T
209
7 days per week
Jun 15 - Sept 15
Mon-Sun
92
4 days per week
Sept 16 - June 14
S-S-T-T
35
4 days per week
Apr 1- Sept 15
Sept 16 - March
31
S-S-T-T
96
Sat & Thurs
56
WORKSITE
AHP Matthews
Clayton
Crescent
Crescent Picnic
Enver Creek
Green Timbers
Hazelnut
Meadows
Hjorth Road Ball
Diamond
Hjorth Road
Field House incl
change rooms
Kabbadi Park
Kwomais
North Surrey
Community
Port Kells
Robin
2 days per week
CLEANS/YEAR
ANNUAL
COST
52
7 days per week
April 1 - Sept 30
Mon-Sun
183
4 days per week
Year Round
S-S-T-T
209
4 days per week
Year Round
S-S-T-T
209
2 days per week
Apr 1 - Oct 31
Tues & Sat
62
1 days per week
Nov 1 - Mar 31
Sat
21
4 days per week
April 1 - Sept 30
S-S-T-T
104
2 days per week
Oct 1 - Mar 31
Sat & Sun
53
7 days per week
April 1 - Sept 30
Mon-Sun
183
2 days per week
Oct 1 - Mar 31
Sat & Sun
53
1 days per week
Year Round
Sat
52
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
UNIT
COST
Page 5 of 10
Royal Kwantlen
Sullivan Heights
Sullivan Heights
Change rooms
4 days per week
July 1 - Sept 5
S-S-T-T
37
4 days per week
Apr 1- Sept 15
Sept 16 - March
31
S-S-T-T
96
Sat & Sun
57
2 days per week
2 days per week
Sept 15 – Nov 30
Sun & Wed
22
1 day per week
Dec 1 – May 30
Sun
26
4 days per week
S-S-T-T
96
Thurs & Sat
56
S-S-T-T
209
T.E. Scott
4 days per week
Apr 1- Sept 15
Sept 16 - March
31
Year Round
Tamanawis
Tamanawis
Change room
Tom Binnie Field
House incl.
change rooms
4 days per week
Year Round
S-S-T-T
209
1 day per week
Year Round
Tues
52
4 days per week
Year Round
S-S-T-T
209
7 days per week
Apr 1- Sept 30
Mon-Sun
183
4 days per week
Oct 1 - March 31
S-S-T-T
104
4 days per week
Year Round
S-S-T-T
209
Sunnyside
Unwin
West Newton
Community
2 days per week
Category “B” Parks $
SiteTotal:
“C” PARKS MODULAR
WORKSITE
SERVICE LEVEL
TIME FRAME
Adams Road
1 day per week
Year Round
SERVICE
DAYS
Wed
Brookside
1 day per week
Year Round
Wed
52
52
Brownsville Bar
1 day per week
Year Round
Wed
52
Clayton Dog
1 days per week
Year Round
52
Dogwood
3 days per week
Year Round
156
Dominion
1 day per week
Year Round
Wed
Wed, Fri &
Sat
Wed
Don Christian
1 day per week
Year Round
Wed
52
Freedom
1 day per week
Year Round
Wed
52
Green Timbers
Picnic
2 days per week
Jun 1 - Sept 30
Tues & Sat
34
1 day per week
Oct 1 - May 31
Tues
35
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
CLEANS/YEAR
UNIT
COST
ANNUAL
COST
52
Page 6 of 10
Joe Brown
Princess
Margaret
Robertson Drive
2 days per week
April 1 - Sept 15
Thurs & Sun
158
52
1 day per week
Year Round
Wed
1 day per week
Year Round
Wed
52
Serpentine Dog
Serpentine
Greenway
Serpentine
Heights
Strawberry Hill
1 day per week
Year Round
Wed
52
1 days per week
Year Round
Wed
1 day per week
Year Round
Wed
1 day per week
Year Round
Wed
52
52
52
Category “C” Parks Site $
Modular Total:
SECTION B-3
Extra Services
9.
If added-services are requested by the City of Surrey, the Contractor offers to supply
the City of Surrey the extra services for the prices plus applicable taxes as follows:
COST PER
SERVICE
$
ITEM EXTRA SERVICE
1.
Extra Washroom Cleaning Service
2.
ON-SITE WASHROOM ATTENDANT, 4 HOURS
3.
ON-SITE WASHROOM ATTENDANT, 8 HOURS
$
$
SECTION B-4
Time Schedule:
10.
Contractors should provide an estimated schedule, with major item descriptions and
times indicating a commitment to provide the Goods and perform the Services within the
time specified (attach additional pages, as necessary).
MILESTONE DATES __________________________________
ACTIVITY
1
2
3
4
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
SCHEDULE
5
6
7
8
9
10
Page 7 of 10
SECTION B-4
Key Personnel:
11.
Contractor should provide information on the background and experience of all key
personnel proposed to provide the Goods and Services (use the spaces provided and/or
attach additional pages, if necessary):
Key Personnel
Name:
Experience:
Dates:
Project Name:
Responsibility:
SECTION B-5
Experience and References:
13.
Contractor's relevant experience and qualifications in delivering Goods and Services
similar to those required by the Agreement (use the spaces provided and/or attach
additional pages, if necessary):
14.
Contractor's relevant references (name and telephone number) (use the spaces
provided and/or attach additional pages, if necessary). The City's preference is to have
a minimum of three references. Previous clients of the Contractor may be contacted at
the City’s discretion.
15.
Contractor to describe their sustainability initiatives relating to the environmental
impacts. The environmental attributes (green) of their Goods and Services. Anticipated
objectives (e.g. carbon neutral by 2015). Information pertaining to their environmental
policies, programs and practices. Confirm that the Contractor complies with any
applicable objective.
Metro Vancouver’s Non-Road Diesel Engine Emissions Regulation By-law:
16.
Contractor should confirm they are in compliance with By-law (if applicable):
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
Page 8 of 10
 Applicable as follows  Not applicable to this project
No.
1
2
3
4
5
Equipment Description
Engine Tier
Designation
 Tier 0 or
 Tier 0 or
 Tier 0 or
 Tier 0 or
 Tier 0 or
Engine Registration
Number as Issued by
Metro Vancouver
 Tier 1
 Tier 1
 Tier 1
 Tier 1
 Tier 1
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
Page 9 of 10
17.
I/We the undersigned duly authorized representatives of the Contractor, having received
and carefully reviewed the RFQ and the Agreement, submit this Quotation in response
to the RFQ.
This Quotation is offered by the Contractor this _______ day of _______________, 201_.
CONTRACTOR
I/We have the authority to bind the Contractor
________________________________________
(Legal Name of Contractor)
_________________________________________ ________________________________________
(Signature of Authorized Signatory)
(Signature of Authorized Signatory)
_______________________________________
(Print Name and Position of Authorized Signatory)
________________________________________
(Print Name and Position of Authorized Signatory)
This Quotation is accepted by the City this _______ day of _______________, 201_.
CITY OF SURREY
________________________________________
(Signature of Authorized Signatory)
________________________________________
(Signature of Purchasing Representative
_________________________________________ ________________________________________
(Print Name and Position of Authorized Signatory)
(Print Name of Purchasing Representative)
_________________________________________
(Signature of Authorized Signatory)
_________________________________________
(Print Name and Position of Authorized Signatory)
Restroom Housekeeping and Sanitation Services, RFQ #1220-040-2015-088
Page 10 of 10