RESEARCH AND EDUCATION COMMITTEE MEETING NOTES
Thursday, October 16, 2014
9:00 – 10:15 AM
FAC 228D
I. 9:00—9:30 Mainframe Commissioning – Endorse (Rich Janes)
Angela Newell went over last year’s priorities and how they went.
Q. What type of security? What’s the discussion on the push back on the doors?
There needs to be transparency on this problem.
A. Room security. Campus is going to pay for the doors that absolutely need BACs
but for the doors that are optional, that would need to be paid for by the
departments. The matter of what to do with them is still up in the air. We are
thinking about bringing out a 3rd party vendor. There are fees with having to take
the devices out.
Then, Angela went over the 2014-2015 FY Priorities.
Q. The last points are mostly AIC, correct? This committee needs to pay attention to
concerns of the university and it may end up hurting the faculty and students.
A. Angela will bring all AIC items to this committee and possibly have it endorsed
here too.
Q. Where does the taskforce on DAM stand?
A. It is a taskforce from this committee. We’re gathering use cases into Wiki. Also, a
drafted workflow plan and life cycle plan. There will be an opportunity with
feedback in November. They are currently talking with vendors and hope to have a
drafted strategy document by December (matrix for recommended products,
workflow plan, life cycle plan). Central technology will probably not be
recommended, more of a matrix.
Q. Is deployment figured out for TSC? What defines TSC?
A. Almost. Good question, we don’t know who they are. We need a definition of who
they are and HR will make sure that the job description has that.
II. 9:30 – 10:00 The Technology Enhanced Classroom – Discussion (Gloria Quesada,
Emily Cicchini, Ken Tothero)
Q. Who can use these services?
A. They have to work within a unit in a school and they will contact them. The unit
will negotiate services. Or they would work with CTL. But there will not be direct
contact with Vendors.
Q. Do those people know what questions to ask?
A. We do not know how that works. But Gloria will be educating them and making
sure that they connect with the right people.
Q. I’m confused on what this whole topic is, can you explain?
A. It is a vendor pool so you do not have to go through an RFP process. It is an
extension of your internal services. Made for digital learning services. We have
cleared and made master service agreements with all these vendors and Gloria is
the point of contact for all of them as well. There is a bio on each of the vendor
(examples, how the operate, their website).
Q. How is the budget determined?
A. This idea came forth to safe money on online technology learning. It’s a resource
but it doesn’t actually fund any processes. You can get responses on multiple
vendors and there is usually a 2-3 week turn around. These contracts are for 3 years
with a 2 year extension if they do not use all of their funds. Each has a budget of up
to a million dollars cumulatively, funded by the unit and project. If we want to make
more than 1 million, they have to go to the regents.
We want to make an online vendor fair but the date has not been set.
Pat: I encourage equivalency about these resources so everyone knows about these
resources.
Ken: Our infrastructure to support hybrid learning for undergrad and graduate
students are a little dated and is in need of updating. We have identified Destiny I as
our vendor for our nontraditional students. If you’re offering certifications,
conference registrations, summer sports camps, this will be a resource for you. UEX
will be offered through these systems. Destiny plays nice with Canvas and CIVITAS
is more custom. Desire2Learn has a product called LeaP to create and deliver
effective learning experiences tailored to varied needs. Pharmacy is going to use this
to make sure learning is consistent with all students. This online stack will make
sure that online learning will work together.
Q. What could you do in LeaP that you couldn’t do in canvas?
A. LeaP dynamically makes a learning pad based on student learning performance,
basically adoptive learning.
Emily Cicchini: We don’t have a good inventory of online blended learning. Educause
is a free service that is all-inclusive data collecting service for technology. This
knowledge is needed for our decision.
Q. What are the downsides to do this?
A. There might be a burden of gathering information. And they get our data.
We can decide to endorse this or not next meeting with a presentation.
III. 10:00—10:15 Member Business – Discussion
There was not time for this topic.