A reminder: alcoholic beverages may not be served in campus facilities unless an
exception has been requested from and approved by the Provost's Office prior to the
event.
The guidelines for the type of events for which an exception may be approved are defined
as activities having a broad developmental focus; some examples are: an advisory
council dinner or a reception for a donor, an opening of a building or an art/museum
exhibit, an alumni gathering, or other developmental outreach-related event. Receptions
held in conjunction with invited regional/national conferences and symposia hosted by
the University fall under these guidelines as well.
Activities which do not fall under the guidelines for an exception are retirement parties,
birthday parties, holiday parties, staff, faculty, or student gatherings, or meetings or
events organized and presented by registered faculty, staff, or student organizations.
If the exception is approved it will be made with the following conditions:
The alcohol must be served by a caterer holding a valid Texas liquor license, and all
pertinent laws regarding alcoholic beverages must be observed. No exceptions to these
criteria will be made.
In addition, the area where the alcohol is being served should be monitored to ensure that
only invited guests participate in the event.
Events that do not qualify for an exception may be booked within a facility such as the
Texas Union, Campus Club, UT Club, Ex-Student's Association, or Erwin Center.