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Policies & Resources : General
Authorization of Individual/Professional Services (AIS/APS)
Authorization of Individual/Professional
Services (AIS/APS)
The paper APS form must be approved prior to the performance of services. This is extremely
important to ensure that the individual is properly classified as an employee or independent
contractor and the appropriate paperwork is completed.
Prior approval for the paper APS form must be obtained by both of the following:
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Chair/Director, equivalent Administrative Officer, OR those with electronic signature
authority for the account
Dean, Vice President, OR those with Dean/VP signature authority in Electronic Office
Management (EOM) for PBS
Also, the Grant or Contract Certification section of the APS form must be completed by the
principal investigator on all APS forms for expenditures from federal grant or contract funds.
Individuals providing services as independent contractors must accept the Terms and Conditions
for Federally Sponsored Projects on the Employee/Independent Contractor Classification
Checklist.
All State of Texas employees must obtain prior approval from their agency head for outside
work. The department must work with the independent contractor to identify and obtain the State
of Texas employee’s state agency head’s approval signature for all higher education institutions
and state agencies, except employees at another UT System Institution. The agency head’s work
approval signature is required prior to the date work begins and must be included in the payment
voucher documentation.
For individuals who hold an active appointment at another UT System Institution, the provost's
office will obtain the signature of the other institution’s president.
Forms
The title of the web form has been changed from APS (Authorization of Professional Services)
to AIS (Authorization of Individual Services), but the manual/paper form retains the APS
designation. The electronic document ID authorizing these services is referred to as a PBS
document.
Please complete both forms below:
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Authorization of Professional Services (PDF)
Employee/Independent Contractor Classification Checklist (EICCC) (PDF)
Complete Both Forms:
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Authorization of Professional Services (PDF)
Employee/Independent Contractor Classification Checklist (EICCC) (PDF)
Contact - EVPP Approvals
Phone:
512-232-3303
Email:
evpp-approvals@austin.utexas.edu
Office of the Executive Vice President and Provost
110 Inner Campus Dr STOP G1000
Austin, TX 78712-1701
Phone: 512-471-4363
Fax: 512-475-7385
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