2010 Trans-Pacific Fellowships
Application Guidelines for:
Graduate Research Fellowships
Early Career Academic Fellowships
Senior Academic Fellowships (Faculty Exchanges)
The Trans-Pacific Fellowships (TPF) is a new initiative between The University of Washington (UW) and
The University of Queensland, Australia (UQ) that funds opportunities for study and research exchanges
spanning the Pacific Ocean. The Fellowships aim to support high-achieving graduate degree candidates
(MS, PhD) and Senior Fellows and Faculty to undertake study and research on an exchange basis
between the two universities. The financial support provided by the Trans-Pacific Fellowships will
encourage the development of permanent personal and institutional friendships, as well as the pooling of
the universities’ expertise and resources to derive better teaching and research results.
The University of Washington expects to fund a minimum of four Trans-Pacific Fellowships for 2010. At
least one award is anticipated in each of the UQ Fellowship categories:
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TPF – Graduate Research Fellowships: Open to UW Doctor of Philosophy (PhD) or Master’s of
Science (MS) candidates to work in a research group at The University of Queensland for a period
of up to three months.
TPF – Early Career Academic Fellowships: Open to UW early career faculty and staff (Senior
Fellows, Assistant Professors) to conduct research and/or lecture at The University of Queensland
in academic and professional fields for a period of up to 6 months.
TPF – Senior Academic Fellowships: Open to UW faculty to conduct research and/or lecture at
The University of Queensland in academic and professional fields for a period of up to 6 months.
Application rounds are to be annual, and competitive. These Application Guidelines are specific for TPF
Graduate Research, Early Career Academic and Senior Academic Fellowships.
1. Eligibility
TPF Graduate Research Fellowships
 Applicants must be currently enrolled as PhD or MS students at The University of Washington –
there are no exceptions;
 Successful applicants must be enrolled on a full-time basis for the duration of their travel;
TPF Early Career Academic Fellowships
 At the time of application and for the grant period, applicants must hold a University of Washington
faculty appointment as a Senior Fellow, Assistant Professor or Research Assistant Professor.
 UW appointment must be at least 0.5 full-time equivalent (FTE);
 ‘Early career’ is defined as someone who is, at the time of application, within his/her first eight years of
academic or research-related employment (since the date of receipt of their most recent advanced
degree), allowing for uninterrupted, stable academic development following completion of
postgraduate research training.
TPF Senior Academic Fellowships
 At the time of application, and for the grant period, applicants must hold a University of Washington
faculty appointment as an Associate Professor, Research Associate Professor, Professor, or
Research Professor;
 Faculty appointment at UW must be at least 0.5 full-time equivalent (FTE);
2. Assessment Criteria
Through its strategic involvement in the Trans-Pacific Fellowship scheme, The University of Washington
and the University of Queensland seek to:
a. support quality research and other collaborations between UW and UQ in targeted areas
(see below)
b. support and advance academic excellence;
c. ensure that collaborations funded under the program:
i. have international focus and perspective;
ii. further collaborative and cooperative working relationships;
iii. demonstrate clear added value outcomes (such as ‘to have learned x technique’ or
‘to have accessed y archive’) that could not have been achieved without a
dedicated period of study/research in a face-to-face environment. This includes, in
the case of PhD and MS candidates, the extent to which this period of research will
enhance the quality of the dissertation/thesis and the timeliness of its submission.
Outcomes should add value at an institutional and individual level, contributing to
the educational needs and goals of both of the participating universities;
iv. are sustainable, encouraging the expansion of ties between UQ and the UW, so
that contacts and exchanges of persons and information will continue.
d. award Fellowships where there is the clear support of both UW as the home university and
the host department at The University of Queensland.
Applications will be assessed on a competitive basis by the UW Trans-Pacific Fellowships Institutional
Selection Committee, operated through the Office of Research.
3. UW Priority Areas for Round 1 Applications
In addition to the eligibility and assessment criteria as outlined above, a number of priority areas will apply
to UW applications under round 1 of the Trans-Pacific Fellowships program. Applications for TPF Graduate
Research, Early Career Academic and Senior Academic Fellowships must demonstrate a clear alignment
with one or more of the following priorities, based on areas of potential collaboration:
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Bio/nanotechnology
Science education
Imaging
Population health
Bioengineering
4. Tenure
The Fellowship may vary in length, but in order for it to be most productive – for the applicant, UW and for
the host UQ School/College/Department – we recommend that a visit should be no shorter than two weeks.
Awards made under the Graduate Research Fellowships category have a maximum duration of 12 weeks
(three months). Awards made under the Early Career and Senior Academic Fellowships category have a
maximum duration of 24 weeks (six months).
If a particularly short visit is proposed, the applicant will need to provide a thorough justification of the time
period in their application and explain how they would ensure the visit is productive.
Travel funded under 2010 Trans-Pacific Fellowships must commence no sooner than April 1, 2010,
and no later than December 1, 2010.
5. Value of Award
Trans-Pacific Fellowships will contribute towards the costs of travel and living expenses for successful
awardees as follows:
TPF – Graduate Research Fellowships
Travel Allowance (maximum)
Living Allowance (weekly maximum)
Period (weeks) - maximum
$US
$4,000
$500
MAXIMUM AWARD
TPF – Early Career Academic Fellowships and
TPF – Senior Academic Fellowships
Travel Allowance (maximum)
Living Allowance (weekly maximum)
Period (weeks) - maximum
MAXIMUM AWARD
TOTAL $US
$4,000
$6,000
12 weeks
$10,000
$US
$5,000
$625
TOTAL $US
$5,000
$15,000
24 weeks
$20,000
Written support must be requested from the Chair of your UW Department during the application process
(refer application form). This includes information on how any expenses in excess of the Trans-Pacific
Fellowship award will be funded.
An outline of the proposed budget should be provided in Section 5 (Budget) of the application form. A
justification of the amount requested must be provided in Section 6 (Budget Justification) of the application.
Travel is to be budgeted at economy rates.
6. Application Process
Before preparing an application, prospective applicants must discuss their proposal with the Chair of their
UW Department to ensure the proposal has their support. If so, an application form is completed, endorsed
by the School/College and forwarded to the UW Office of Research for consideration.
Applicants will also need to make contact with the proposed School/Institute/Centre at The University of
Queensland to confirm that they are able to host the Fellowships at an agreed time and for an agreed period.
Without the support of UW (to release you) and the host institution (to receive you) an application cannot be
considered. A list of The University of Queensland’s Schools/Institutes/Centres is available at:
http://www.uq.edu.au/departments/. Applicants should have a contact person who has agreed to act as ‘host’
at The University of Queensland. This person must be named within the Trans-Pacific Fellowship application refer Section 2 (UQ Host Program) of the application form. Please also ensure you have this commitment –
subject to funding – in writing to attach to your application.
In support of your application, you are required provide a brief summary of the proposed visit including the
anticipated benefits of your Fellowship to you, UW, and to The University of Queensland. Please note that this
synopsis should stand alone and allow a decision to be made by the selection panel (of non-experts in your
particular discipline or sub-discipline) to judge the merits of your application, both in terms of its intellectual
content and the wider benefits of the proposed collaboration. In particular, you should draw attention to why a
face-to-face visit is important and why the same benefits could not be achieved by a ‘virtual’ interaction.
The application must contain all the information necessary for assessment without the need for further written
or oral explanation, or reference to additional documentation unless requested by the assessors. All details in
the application, including employment/study details, must be current at the time of submission.
7. Approvals and Clearances
If you require particular permission to carry out the work at your host university – for example, the UQ
equivalent of our IRB or IACUC approval processes – you must ensure these are in place before you
commence your Fellowship. You can get guidance on this from your proposed host program at UQ.
8. Appeals
The decision of the selection panel is final. You should incur no expenditure until you have confirmation from
the Office of Research, UW that the application for Fellowship has been successful and the release of funds
approved.
Unsuccessful applicants have the right of appeal against procedures (but not content) employed in the
selection process. Appeals are not heard against the results of assessment. Any appeals will be overseen
by the UW Associate Vice Provost Research, and will not involve anyone who has participated in the grant
selection process.
9. Successful Applicants
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The award is to be used for the purposes given in the application. Any significant variation is subject
to the approval of the UW Associate Vice Provost for Research or delegate, through the Office of
Research.
It is your responsibility to obtain any necessary visas. The cost of the Visa may be funded by the
Trans-Pacific Fellowship provided funds are available after other expenses are incurred. International
PhD or MS students are reminded to contact the UW International Services Office regarding
Australian visa requirements and how these might be affected by an overseas visit funded under the
Trans-Pacific Fellowships scheme.
UW may hold and process personal information in connection with this Fellowship and may use your
name and the information relating to this proposed research visit for any publicity purpose that they
deem appropriate.
During the course of your visit, you may be asked to make a presentation on behalf of UW. You may
also be asked to provide a presentation about your UQ visit on your return. If either is the case, this
will be discussed and agreed with you.
Within one month of your return you must submit a short report on your Fellowship to UW and the
University of Queensland via the UW Office of Research, UW. A template for this report will be
provided to successful applicants.
10. Enquiries
David L. Eaton, PhD.
Associate Vice Provost for Research, University of Washington
Ph: +206-685-3785
Email: deaton@uw.edu
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Submission requirements: One (1) original single-sided plus two (2) double-sided identical copies of your
application. Please DO NOT use staples; use bulldog or NAL clips only.
Your completed application (and attachments) is to be submitted to the UW Office of Research, c/o Peggy
Fanning, Box 351202, no later February 1, 2010, for travel commencing no sooner than April 1, 2010.
1.
APPLICANT DETAILS
Employee No
or Student ID.
Last name
First name
Title
Department / School/College
Faculty
E-mail
Qualifications (including
Role
Trans-Pacific Fellow
Middle Initial
Telephone
award, institution and date
conferred)
1.1 Additional information – UW staff
Current Appointment & Level
Year of Appointment
Source of Salary
1.2 Additional information – UW GRF candidates
Program
PhD
MS
Date of degree
Duration of appointment
Attendance
Confirmation date
F/T
P/T
HOST DEPARTMENT (Please include the host proposed School/Institute/Centre at The University of Queensland.
NB: A letter of support from the host UQ School/Institute/Centre must be attached)
Proposed Host School/Institute/Centre
Contact Person details
Position/Role
Postal Address
Telephone
E-mail
2.
3.
PROPOSED PERIOD OF TRAVEL (travel must be initiated between April 1 and December 1, 2010)
Date from:
Date to:
4.
PROPOSED FELLOWSHIP ACTIVITIES
4.1
Under what Trans-Pacific Fellowship category are you applying?
Trans-Pacific – Graduate Research Fellowship
Trans-Pacific – Early Career Academic Fellowship
Trans-Pacific – Senior Academic Fellowship
4.2
Provide a brief summary of your proposed visit, including aims, proposed program of work, proposed
duration of visit and expected outcomes (1000 words maximum).
4.3
What benefits will your visit provide to you, UW and the University of Queensland? (500 words maximum)
 Include information on why a face-to-face visit is required as opposed to a ‘virtual’ interaction.
 Comment on how your visit will add value at an institutional and individual level.
 Comment on how your application relates to the round 1 UW/UQ Priority Areas.
 In the case of GRF candidates, explain how your visit will enhance the quality of the dissertation/thesis and the timeliness
of its submission.
4.4
How do you intend to build on what you have learned after the proposed Fellowship, to ensure that
the collaborations funded under the scheme are sustainable? (300 words maximum)
4.5 Ethical Clearances
Are ethical/other clearances required to conduct the research at the host Yes
No
institution (e.g., human subjects or animal care and use)?
If yes, outline whether clearances are available. If currently not available, outline how you will ensure they
are available prior to commencement of the proposed Fellowship.
NB: Approval from the Associate Vice Provost for Research must be obtained for any subsequent change in the approved itinerary or
study plan/research.
5.
BUDGET (Please outline the amount of money you are applying for, including a breakdown of the following costs)
ITEM
A
B
C
Travel (at economy rates) – UW Travel quote must be attached
Visa (if appropriate)
Subsistence
TOTAL FUNDING REQUESTED UNDER TRANS-PACIFIC FELLOWSHIP
Are there any excess costs associated with this travel that are not covered above?
If yes, please outline these costs, and how they are proposed to be met
6.
7.
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TOTAL
AMOUNT
Yes
No
BUDGET JUSTIFICATION (200 words maximum. You must also include information on how the subsistence amount
(5.C.) was calculated).
SUPPORTING DOCUMENTS (Please ensure the following documents are attached to your application)
YES
Written evidence of support from the host School/Institute/Centre at The University
of Queensland
Quote from Travel Agent for return economy flights
3 page Curriculum Vitae
NO
8.
APPLICANT CERTIFICATION
I certify that:
i) To the best of my knowledge, all the details on this application form are true and complete.
ii) I have complied with the Trans-Pacific Fellowships Guidelines for Applicants.
iii) If successful, I undertake to observe any Fellowship award conditions and to provide a detailed final
report to University of Queensland and the University of Washington.
iv) I will comply with all necessary UW policies and procedures in discharging my responsibilities under
this award.
v) I understand and agree that all ethical clearances must be met before the proposed research can
commence.
vi) I agree that the University may hold and process personal information in connection with this
Fellowship and may use my name and the information relating to this proposed research visit for any
publicity purpose that they deem appropriate.
Signature of Applicant ______________________________ Date____________________
**Applicants should forward one original and two identical copies of their full application to their Department for
completion of the attached Recommendation Proforma. After certification by the Department Chair (and Dean, for Faculty
Exchanges), applications are due to Office of Research, c/o Peggy Fanning, Box 351202, by February 1, 2010, for travel
commencing no sooner than April 1, 2010. Travel must begin by December 1, 2010.
2010 TRANS-PACIFIC FELLOWSHIPS
Department RECOMMENDATION
SUMMARY INFORMATION
Name of Applicant:
UW Department:
Trans-Pacific Fellowship
Application Category:
Trans-Pacific – Graduate Research Fellowship
Trans-Pacific – Early Career Academic Fellowship
Trans-Pacific – Senior Academic Fellowship
SCHOOL/CENTRE/INSTITUTE ASSESSMENT OF APPLICATION
Do you support this application?
Yes
Does the applicant’s Department School/College agree to cover any excess
Yes
costs associated with this travel? (N.B. you do not have to provide details on the
arrangement)
Has a letter of support been provided by the host institution? (If no, the application Yes
will be deemed ineligible)
No
No
No
Explain how the Trans-Pacific Fellowship would benefit the applicant and your Department/ School/
College, including furthering collaborative and cooperative working relationships.
Please provide any other information you feel is relevant about this applicant/application to allow the
selection panel to make an informed decision, including comments on the quality of the applicant and the
proposal relative to the ranking criteria. Ranking of individual applicants is not mandatory.
CERTIFICATIONS BY DEPARTMENT CHAIR
I certify that I support this application for funding and arrangements have been made to fund any excess
cost associated with this travel.
Signature of
Principal Advisor
(GRF candidates only)
Title
Signature of Chair
of Department
Title
Date
Name
Date
Name
ENDORSEMENT BY DEAN (OR DEAN DELEGATE; for Faculty Exchanges only)
Signature
Title
Date
Name
Following endorsement by the Department Chair, applications are due to the Office of Research, c/o Peggy Fanning, Box 351202
by February 1, 2010. There is a maximum of two applications per Department in each of the Trans-Pacific Fellowship categories.