Date
Name
Address
Address
Dear Dr.
:
I am very pleased to offer you the position of [INSERT INTERIM OR ACTING, IF APPROPRIATE] Choose
an item. of the Choose an item. [INSERT NAME OF DEPARTMENT, SCHOOL OR COLLEGE] at Western
Michigan University effective [INSERT DATE] subject to the satisfactory completion of the checks noted below
and approval by the Western Michigan University Board of Trustees. As Choose an item. you will serve on a full
time basis and commitment to Western Michigan University at the annual salary rate of $[INSERT SALARY
AMOUNT]. Your initial appointment is anticipated to be for [INSERT NO. OF YEARS] years through
[INSERT END DATE OF APPOINTMENT, and a decision concerning a new appointment will be made by
[INSERT DATE]. However, in this role, you will be a senior administrative officer, and as such you will serve
at the pleasure of the president. A copy of the policy pertaining to senior administrative officers is attached as
part of this letter of offer.
Western Michigan University offers a generous benefits package to which you will also be entitled. You may
reference detailed information regarding your benefit package on the human resources website at
http://wmich.edu/hr/benefits-officers or you may contact your human resources representative directly if you have
questions or concerns.
Your responsibilities as [INSERT INTERIM OR ACTING, IF APPROPRIATE] Choose an item. of the
Choose an item.of [INSERT NAME OF DEPARTMENT, SCHOOL OR COLLEGE] will include the overall
management and leadership for the Choose an item. and all of its functions and activities. As [INSERT
INTERIM OR ACTING, IF APPROPRIATE] Choose an item., you will report directly to the Choose an item.
Choose an item. [INSERT NAME OF COLLEGE OR VICE PRESIDENTIAL AREA]. Your duties will
include, but are not limited to:
1.
2.
3.
4.
5.
6.
7.
Recruiting, retaining, and evaluating faculty and staff
Strategic planning including program planning, implementation and assessment
Financial and resource management
Fostering scholarship and externally funded grants and contracts with continued growth in these areas
Fundraising and development of pertinent external constituencies
Outreach activities consistent with the duties of dean including community relations
Promoting university goals and policies as well as strong advocacy for Western Michigan University and
its faculty, staff, and students
8. Communicating effectively with all constituents
9. Adhering to all university policies and practices as well as ensuring compliance with all state and federal
regulations and laws as related to the [INSERT NAME OF DEPARTMENT, SCHOOL, COLLEGE
OR UNIT]
10/30/2015
You will also be expected to participate and contribute to the overall mission of the university, including but not
limited to actions for and by the Choose an item. of [INSERT NAME OF DEPARTMENT, SCHOOL OR
COLLEGE] that will further the university’s goals for diversity, multiculturalism and inclusion.
As the [INSERT INTERIM OR ACTING, IF APPROPRIATE] Choose an item.of the Choose an
item.[INSERT NAME OF DEPARTMENT, SCHOOL OR COLLEGE] with full-time commitment to
Western Michigan University, you will need to adhere to the university policies applicable to senior
administrative officers, including the current Conflict of Interest policy. A copy of that current policy is enclosed.
(Insert this paragraph only for external hire.) You will be reimbursed for receipted moving expenses up to the
amount of one month of your salary, and not to exceed $ [INSERT DOLLAR AMOUNT]. A copy of our
moving expense policy and list of items eligible for reimbursement is enclosed. In addition, we will cover the
cost of one house hunting trip for you and your spouse or partner.
(Insert if approved for dean or higher level position only.) The University will also fund annual membership
in the Park Club for you while serving as dean.
IMPORTANT: Insert the next paragraph if Human Resources does not have valid I-9 documentation on
file.
Your first day of employment is [INSERT DATE]. Federal law requires WMU to verify the identity and
employment eligibility of all employees via Form I-9. Be prepared to produce documents verifying your identity
and authorization to work when you begin your appointment. Instructions for the Form I-9 process will be sent to
you via email.
IMPORTANT: Insert the next paragraph if Human Resources does have valid I-9 documentation on file.
Your first day of employment is [INSERT DATE]. Federal law requires all new employees to prove their
eligibility for employment in the United States by providing documentation to their employers. You have already
completed a Form I-9 with the University; however, it is your responsibility to contact Human Resources if there
is a change in your U.S. work authorization status. Failure to maintain your U.S. work authorization may subject
your appointment to termination.
In compliance with applicable law, you are being notified that Western Michigan University will conduct a
background check of you as an applicant, including a criminal conviction history and credit report. Western
Michigan University will comply with all applicable laws related to the use of information obtained through the
background check. For purposes of background check, you are required to provide your date-of-birth and social
security number, home telephone number and home address. A Summary of Rights Under the Fair Credit
Reporting Act is included for your information.
If the terms of this appointment offer meet with your approval, please indicate your acceptance of these terms
with your signature below and return to my office no later than Date in order to forward our understanding to the
provost and president and Western Michigan University Board of Trustees for their review and final approval.
Sincerely,
Name
Title
I accept the terms of this offer and consent to Western Michigan University conducting a background check of
me, including a criminal conviction history and credit report, as part of the hiring process.
10/30/2015
_____________________________________
Signature
_________________________________________
Dated
_____________________________________
Date-of-birth
__________________________________________
Social security number
_____________________________________
Home telephone number
__________________________________________
Home street address
__________________________________________
City, State, Zip
Enclosures:
10/30/2015
I-9 Documentation List [IF APPLICABLE]
Senior administrative officer policy
Conflict of Interest Policy
Moving Expense Policy
A Summary of Your Rights Under the Fair Credit Reporting Act