Collaborative Technical
Services Team Report
GUGM
May 15, 2014
Cathy Jeffrey
Collaborative Technical Services
Team Composition
•
•
•
•
•
•
•
•
•
•
Heads of Technical Services – 4
Catalog Librarians – 1
Serial Librarians – 1
System Librarians – 1
Maps & Government Documents Librarians - 1
Associate Deans – 1
Administrative Services Librarians - 1
Directors – 3
Service Site Coordinators – 1
System Office Representatives - 1
Collaborative Technical Services
Contributions to the Next Gen RFP
• The Important Thing to Remember
– Just because we ask the question…
It doesn’t mean that we intend to implement an
idea.
Collaboration and the RFP
• Introductory statement
– The University System of Georgia (USG) Libraries
continue to seek operational efficiencies and are committed to
collaborating with each other in ways that will
improve services to our students and faculty. Improved
services will result from streamlining workflows and reducing redundant
procedures.
– The USG Libraries seek a solution that will support
shared data and reduce or eliminate duplicate recordkeeping and repetitive tasks while preserving options
for individual institutional preferences and local
customizations. The solution should facilitate the sharing of best practices
among member libraries and allow them to collaborate in shared processes and
assessment.
Collaboration and the RFP
1. Granularity of Security.
2. Unique Identifiers.
3. Shared Records.
4. Reports and Reporting.
5. Workflow.
6. Electronic Resource Management.
7. Authority Management.
8. Collection Development.
9. Serials Management.
Collaboration and the RFP
1. Granularity of Security. The solution should support administrative and
functional authorization and security at multiple levels: individual staff or
patron, single institution, subset consortia, and consortium-wide.
2. Unique Identifiers. Address how your implementation will support work in
a consortial environment and enhance collaboration.
3. Shared Records. Member libraries of the USG Consortium understand the
benefits of using shared records. We also value the additional service to
users that local customization can provide. We seek a solution that can make
use of shared records while still allowing each institution to make local
additions.
4. Reports and Reporting. Address how your implementation will support
work in a consortial environment and enhance collaboration.
Collaboration and the RFP
5. Workflow. Address how your implementation will support work in a
consortial environment and enhance collaboration.
6. Electronic Resource Management. The USG Consortium includes
electronic resources owned collectively and individually. The successful
solution must facilitate the management of all electronic content owned or
subscribed by USG libraries. Address how your implementation will support
work in a consortial environment and enhance collaboration.
7. Authority Management. Address how your implementation will support
work in a consortial environment and enhance collaboration.
8. Collection Development. Address how your implementation will support
work in a consortial environment and enhance collaboration.
9. Serials Management. Address how your implementation will support work
in a consortial environment and enhance collaboration.
Other Ways to Collaborate
Non System Specific Collaboration
OR
How can we collaborate?
Non-System Specific Collaboration
• Collection Development/Collection Management
– Implement collection development policies for the consortia
– Limit number of duplicate print copies purchased in order to increase
the number of unique titles
– Make use of floating collections
– Form collaborative groups of subject specialists
– e-book licensing
– Access to government documents
– Shared storage facilities
• Develop cataloging best practices and/or minimum requirements
• Share specialized cataloging resources and staff
• Develop a knowledge base of recommended equipment and peripherals
• Share positions among two or more institutions
• Develop training to help people transition to new tasks like cataloging
digital content
Suggestions?
What do you think that we could do to enhance
collaboration among USG libraries?
Send ideas to CathyJeffrey@clayton.edu