PLANNING COUNCIL MEETING
January 26, 2011
Present
Members:
Susan Antillon, Michael Avery, Robin Barr, Katrina Bell, Rhodella Brown, Jane
Davis, LeeAnn Davis, Shana Deyo, Paul Grau, James Greene, Judy Haydt, Kathleen
Lazarus, Tom LoBasso, Lori Lemoine, Frank Lombardo, Roberto Lombardo, Michelle
McCraney, Nancy Morgan, Max Nagiel, Ram Nayar, Susan Pate, Kristy Presswood,
Andrea Reese, Evan Rivers, Harry Russo, Janet Sledge, Harun Thomas, Mike Vitale,
Natalie Weaver, Dustin Weeks, Debra Woodall
Staff Resources:
I.
Introduction:
Nancy Morgan opened the meeting by welcoming everyone. The November minutes were
approved.
II.
President’s Update:
Frank Lombardo spoke to the Council regarding the Presidential Search Committee, growth of
the College, lack of discretionary College funds, the importance of student retention, a master site
plan, and encouraged critical thinking.
III.
SACS Update:
Nancy Morgan presented an overview of the SACS reaffirmation process. Others who attended
the SACS Conference in December 2010, Tom LoBasso, Eileen Hamby, Rhodella Brown, and
Susan Antillon, gave a brief synopsis of the workshops they attended.
IV.
Budget Development Process
Dennis Micare presented an overview of the changes to the budget development process; most
notably, assigning the appropriate sum of funds to each GL code at the start of the new fiscal
year. He stressed the importance of communication through Vice Presidents to ensure funds are
allocated where needed. Dennis also presented resources available on the College Portal to assist
with budget development and review.
V.
Committee Reports
a. Administrative Unit Review – Jennifer Campbell/Katrina Bell/Ken Matthews
The Administrative Unit Review Committee is awaiting the reviews of sixteen units, which
are due this week.
b. College Life – LeeAnn Davis/Harun Thomas
The College Life Committee is currently working on a proposal suggesting the College
consider organizing a week of activities at the beginning of the Fall terms. The Committee has
produced a student survey that may lead to a second proposal, suggesting that the College
provide campus shuttle service for students, staff, and faculty.
c. Enrollment Development – Bruce Cook/Dick Pastor
No report at this time.
Planning Council Meeting
January 26, 2011
Page 2
d. Faculty and Staff Development – James Greene/Rita Quinton/Harry Russo
The Faculty and Staff Development Committee is working to revise the Tuition
Reimbursement and SPD Guidelines and hopes to have proposals to present to the Planning
Council in March. Under consideration is a suggestion to give more eligibility screening
authority to individual vice presidents, offer tuition reimbursement priority to those faculty
who must pursue advanced degrees in order for the college to be in SACS compliance, and
include philosophical statements asserting the college’s belief that a robust employee tuition
assistance program is an investment in the future of the institution. Also, preliminary
discussion has taken place regarding a proposal to hold a college-wide social event in the
spring.
e. Institutional Advancement – Gabriel Gomez/Judy Haydt
The Institutional Advancement Committee is re-proposing the position that was presented last
year, with a working title of ‘Marketing/Communications Database Coordinator.’ The
Committee is also looking into creating a virtual one-stop shop for all donations to Daytona
State College.
f. Institutional Technology – Roberto Lombardo/Anindya Paul
No report at this time.
g. Instructional Program Review – Jim Backer/Rhodella Brown/Nick Petropouleas
The Instructional Program Review Committee received submissions of all programs for
review this year from program managers and referred them to a subcommittee for evaluation.
Program managers from last year’s recommendations were sent a reminder to Close the Loop
by reporting back concerning the recommendations. A cost analysis for each of the
apprenticeship programs is underway. The Committee is in the process of updating the
general education instructional program review documents and preparing for the list of
programs for review next year.
h. Operational Effectiveness and Accountability – Susan Antillon/Kristy Presswood
The Operational Effectiveness and Accountability Committee presented two proposals. The
first recommended that the college develop a retention plan. The second was that the
academic departments set a goal in their unit plans for 2011/12 to improve the graduation
rates of each of their programs by 1%. The committee also reported that they are reviewing
the progress of the 2009/10 Planning Council’s approved proposals and will be reporting on
that at the next Planning Council meeting.
i. Strategic Planning and Assessment – Nancy Morgan/Dustin Weeks
The Strategic Planning and Assessment Committee is developing the Annual Plan for 20112012.
j. Teaching and Learning – Evan Rivers/Mike Vitale/Susan Pate
The Teaching and Learning Committee met January 25, 2011 and discussed the proposals
from the Operational Effectiveness and Accountability committee sent via Heads Up memos.
Teaching and Learning supports their proposals aimed at increasing retention. Also discussed
were the new financial aid rules; the Quality Enhancement Plan for SACS; and the changes
made in this year’s graduation. The committee also had a report on our subcommittee on
Barriers to College Success.
Planning Council Meeting
January 26, 2011
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Business/Conclusions
Susan Antillon reminded the Council that proposals need to be introduced and approved at the
Co-Chair’s meeting prior to presentation at the Planning Council meeting. There are only five
Planning Council meetings scheduled before the due date for proposals of April 13, 2011.
Adjournment:
The meeting adjourned at 4:00 p.m.
Next Meeting: The next Planning Council Meeting will be February 9, 2011 at 2:30 p.m. in Building
100/Board Room. The next Planning Council Co-Chairs meeting will be February 2, 2011 at 3:30 p.m. in
Building 100/Board Room.