PLANNING COUNCIL
February 12, 2014
Bergengren Hall, Room 112
2:00 – 4:00 pm
PRESENT
Members and Co-Chairs
Susan Antillon, Rhodella Brown, Mary Bruno, Paul Capps, Linda Cupick, Shana Deyo, Ron Eaglin, Meghan
Griffin, Loraine Griffiths, Margie Hensler, Diane Holmes-Curtice, Andrea Horney, Gail Kaddy, Lee Kenyon,
Jessica Kester, Frank Lauterman, Jim Marindino, Reed Markham, Kathy Miltenberger, Karla Moore, Nancy
Morgan, Aileen Morrissey, Amy Osmon, Anindya Paul, Todd Richardson, Amy Ringue, Evan Rivers, Harry
Russo, Jodie Swanson, Diana Tata, Richard Vollaro, Dustin Weeks, Cassandra Wilmore
I.
Welcome
Nancy Morgan welcomed everyone and reviewed the agenda. She announced the first half of
the meeting will be recorded as well as broadcast on Adobe Connect. She presented the
minutes from the last meeting, and hearing no corrections, the minutes were approved by all.
II.
Updates on Issues of Significance
a. Critical Thinking – Charlene Latimer
Through a Planning Council proposal, a Critical Thinking Institute for faculty was approved
and funded. Members are being added to the committee, the application has been finalized,
and course materials have been determined. Applications are currently being accepted for
the course which is scheduled to begin in March.
b. Retention Task Force – Susan Antillon / Rhodella Brown
Due to a declining retention/success rate, strategies such as new/expanded and planned
programs are being developed to increase the retention rate. TRACS, which was briefly
replaced with Grades 1st, has been redesigned and is now being utilized to identify student
issues. Students are also being made aware of how their academic decisions affect financial
aid. Buck James (Student Development) and Amy Locklear (Academic Affairs) are the new
co-chairs of the Retention Committee, and plan to tackle the issues associated with
performance-based funding.
c. Employee Satisfaction Survey Results – Ken Matthews
The recent survey measures five broad areas and had a 56% response rate. Many
recommendations from the survey completed two years ago have been or are being
implemented. According to the results, current challenges include budget, meeting the
needs of staff, and communication. The results will be posted on the Portal under
Institutional Research.
Planning Council
February 12, 2014
Page 2
III.
Committee Reports
a. Administrative Unit Review – Susan Antillon / Cassandra Wilmore
Proposal: Institutional Support for Study Abroad
The proposal requests college funding to help offset student costs, support site visits for
faculty developing study abroad programs, and support study abroad travel expenses for
faculty. A total of $40,500 is requested to provide thirty $1,000 scholarships, two $1,500
awards for faculty site visits, and three $2,500 awards to cover/offset costs to faculty leads.
The Planning Council supported the proposal by consensus.
IV.
Strategic Planning Assessment Process
Dustin Weeks reviewed the assessment results of Priorities 2 and 4, and outlined the process for
assessing Priority 3: Embrace Excellence and Priority 5: Foster Innovation of the strategic plan.
V.
Circle of Voices
All attendees engaged in a group activity to review information regarding Strategic Priorities 3
and 5, answer two questions to analyze impact, and come to consensus on the most notable
accomplishments. See attached summary of the discussion.
VI.
News/Announcements
Michelle Goldys announced the financial aid event on Saturday to assist students with FAFSA.
Dustin Weeks announced the pet food drive and therapy dogs will take place at the Learning
Commons on Friday. Linda Cupick announced the Chili Cook-off on February 27.
VII.
Conclusion
Dustin Weeks announced the next Planning Council meeting will be March 19, 2014, and asked
members to please review Priority 6 to be included in the information packet e-mailed prior to
the next meeting.
VIII. Adjournment
The meeting adjourned at 4:00 p.m.
Planning Council
February 12, 2014
Page 3
Strategic Plan 2010-14 Analysis
Planning Council 2/12/14
Priority 3: Embrace Excellence
Of the outcomes listed, what was the most notable accomplishment (or most significant
impact)?
Academic Advising
12-13 Outcome: Enhanced academic advisor communication by increasing the number of electronic
contacts to students from 5,175 (11-12) to 21, 543 (12-13)
Academic Support Center
11-12 Outcome: Developed and implemented virtual tutoring for distance learning students in MAT1033
and MAC1105
Admissions and Recruitment
11-12 Outcome: Enhanced Admissions and Recruitment technology for better record management
Information Technology Resources
12-13 Outcome: Resolved 49% of service requests through the IT HelpDesk without re-routing
Are there other things that have been done to address this priority that are not on the list?
Police/Fire/EMT Facebook pages created for students (no D2L)
Records and Registration online degree audit (see missing requirements)
Universal sign-on/log in
Faculty Innovation Center academies
Virtual tutoring through the Learning Commons
Digital Literacy awareness through the Learning Commons
Planning Council
February 12, 2014
Page 4
Strategic Plan 2010-14 Analysis
Planning Council 2/12/14
Priority 5: Foster Innovation
Of the outcomes listed, what was the most notable accomplishment (or most significant
impact)?
Academic Advising
12-13 Outcome: Enhanced academic advisor communication by increasing the number of electronic
contacts to students from 5,175 (11-12) to 21,543 (12-13)
Financial Aid
11-12 Outcome: Improved web-based financial aid services by enabling students to view financial aid
awards on the web and see what paperwork is missing
Library Services
11-12 Outcome: Promoted awareness of electronic library resources
Software and Systems Administration
12-13 Outcome: MyDaytonaState portal was up and available 99.98% of time during FY 12-13
Are there other things that have been done to address this priority that are not on the list?
Digital Literacy awareness through the Learning Commons
Virtual review sessions with Math department and Academic Support Center