Student Lifecycle Grid
This document contains a questionnaire that aims to help Schools articulate the supporting structure around the programmes being developed for delivery
in partnership, transnationally or off-campus. It uses the student lifecycle as a basis for making clear the location of responsibilities for particular aspects of
work between partners, and making explicit some of the requirements for supporting the student experience that are implicit for delivery at Newcastle.
The information provided will be used in both the institutional approval of the partner organisations and as part of the evidence required for programme
approval.
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
1. Tuition Fees
a. How will tuition fees for the programme
be set?
2. Recruitment
a. How will it work? (E.g. text used in
advertising, use and management of
recruitment agents, other marketing etc).
3. Admissions
a. Process and selection (e.g. how do
students apply; who is responsible for
decision making and setting criteria?)
4. Registration and enrolment
a. How is pre-registration and registration
managed (e.g. who sends out welcome
information? Will students be using
S3P?How do students get their login
information etc)?
5. Course administration
a. How will the activities normally carried
out by the teaching administrators in
1
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
Schools be covered? (e.g. production of
handbooks, collection of assignments and
maintenance of student records)
6. Student Induction
a. How is University and programme
induction provided?
7. Programme related
a. How will the expectations outlined in the
Newcastle ‘offer’ (e.g. contact hours,
research-informed teaching etc) be met?
8. General programme management
a. Who will be DPD in Newcastle and who is
responsible for the programme locally?
b. How will communications be managed
between partner or locally employed staff
and Newcastle?
c. Which Board of Studies is responsible for
the programme and how will it discharge
its duties (as outlined in the BoS schedule)
9. Postgraduate Research
a. How will the expectations for the Code of
Practice for Research Degree Programmes
be met?
10. Teaching resources
a. How will the expectations of the
Newcastle ‘offer’ be met?
b. What physical resources are needed and
who will provide them (e.g. labs, lecture
2
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
theatres, seminar rooms etc quiet study,
group study, social learning space, PC
Clusters)?
c. What hardware/software is needed and
how will it be accessed?
d. What technical teaching support tools are
expected to be used (e.g. Blackboard,
ReCap, Turning Point, Turnitin etc)
e. Is any specialised equipment required,
e.g. microscopes etc
f. How will library facilities be provided?
 What library materials need to be
provided both locally and remotely
 Who is responsible for delivering
library support
g. What electronic resources will be
delivered remotely?
11. Teaching – assessment
How will assessment matters be handled? E.g.
 Setting of assessment
 Organisation of exams
 Marking and moderation
 External Examiners
 Board of Examiners
12. Disciplinary, complaints and appeals
a. How will personal extenuating
circumstances, academic queries and
appeals, complaints and resolution and
3
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
student discipline processes be handled?
13. Award related
a. Graduation Ceremonies (where are they
held, which staff attend, who organises
them and produces parchments etc)
14. Student Voice
a. How will the requirements of the student
representation policy be met?
b. Through what mechanisms will student
feedback is sought (e.g. module
evaluation, ISB, National Student Survey,
internal institutional surveys?)
c. Student Union
 Who is responsible for ensuring that
the representation system is working
correctly?
 How will extracurricular activities e.g.
sport, volunteering take place?
 Who will help if a student needs
independent advice from the
University (academic appeals etc)?
 What is the mechanism for students
to feed into Newcastle committees?
 Students’ Union council – how would
students feed into this?
 How will any existing student union
available at the partner link to
Newcastle SU? What kind of
4
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
relationship should this be? (does this
still fit under the 1994 Education
Act?)
 Will there be a student shop selling
Newcastle University items?
15. Personal tutoring
a. How will the requirements of the
Personal Tutoring framework be met?
16. Legal responsibilities
a. How will legal responsibilities be
discharged for:
 Health and safety requirements
 Data protection
 Freedom of Information
 Equality and diversity legislation?
17. Student Wellbeing
a. How do we know if the student has a
disability? (mental health or physical
health) What is the procedure for
responding and who will support them
with that disability in order to ensure we
comply with legislation e.g. reasonable
adjustments
b. Who supports students with mental
health, emotional and psychological
difficulties? Who liaises with local
services to ensure the student is receiving
the care they need
5
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
c. What evidence is required and deemed as
acceptable for students with dyslexia and
specific learning difficulties? Who
provides the assessments and
recommendation of need and who pays
for these adjustments to be put into
place? Who provides the necessary study
support to these students?
d. Who provides financial information,
advice and guidance to students? Are
bursaries and scholarships to be awarded
and if so who is responsible for this
process? Will hardship awards be
available and if so who collects analyses
and decides on whether the evidence
suggests assistance is required and at
what level?
18. Careers
a. How will students have access to
appropriate careers guidance?
b. Will students have the opportunity to
engage with a range of co-curricular
activities (e.g. ncl+) to support
development of employability skills?
19. Finance
a. Who owns the business plan for the
venture?
b. What is the governance structure for the
6
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner
Student Lifecycle Grid
If the approach being taken is simply the
Newcastle policy/process with NO
adaptation, simply tick below
legal in-house liabilities?
c. Has the tax position been considered?
20. HR - Staffing
a. Who will employ all staff involved?
b. How will staff recruitment be handled?
c. How will staff development be handled –
induction/PDR/other employee lifecycle
and role related training (e.g. Board of
Studies training) and leadership
development etc
21. IT - Infrastructure
a. What will the On-site Infrastructure be?
b. Have all these costs been included and
signed off by Director of ISS or nominee?
21. Accommodation
a. What accommodation is available?
Where will this be located?
7
If the policy or process is not the same, how
will we need to approach this differently in
the context of this proposed transnational
delivery or partnership?
Responsibility split
(For collaborative
only)
NU
Partner