PROGRAMME WITHDRAWAL
REQUEST FORM (with guidance)
This form may be used for the withdrawal of single or suites of programmes
Programme/s (award and title):
e.g. BA Accounting and Finance
Programme Code/s (indicate if fulland or part-time):
e.g. B940 (UCAS code) or e.g. 5164F/P (internal
University code)
Academic Unit:
Faculty:
Programme start date:
Date of suspension (if applicable):
Intended academic year of
withdrawal:
When will the withdrawal come into effect? e.g.
2013/14 (wef 1/9/2013) NB. If withdrawal is
intended to be temporary, please use
Programme Suspension request form
Will the withdrawal apply to all
modes of study, campus-based and
off-campus?
If not, please indicate how and where the
programme will continue to be delivered.
Is the programme the subject of an
educational partnership?
Rationale: (please tick)
Administrative – the programme is being merged with a new programme
on a new code and the old code is to be deleted
Rationalisation – the programme has been superseded by a new degree
which addresses institutional strategy, market needs, resources, or staff
research interests more appropriately
Staffing – staff expertise in the subject area is no longer available (no
match to staff profile and/or research interests of the academic unit)
Under-recruitment – a significant decline in student demand has taken
place, and recruitment is not expected to improve in the future
Other – please specify below
Please explain rationale in more detail below.
NB. The Chair of FLTSEC may ask for additional information to assist in the consideration
of requests.
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Obligations to Students:
 If the withdrawal will affect existing students please provide details of the
arrangements for dealing with them, including:
o How many students are left to complete
o The expected date of completion of the last student cohort
o Will students continue to have access to facilities?
o Is academic and administrative support available for the programme (and
any modules to be withdrawn) until the last cohort completes?
o Is there an external examiner in place until the last cohort completes?
o (PGT programmes only) What arrangements are in place for the supervision
of dissertations?
 If students are registered on the programme they must be consulted about the
withdrawal and how it will affect them. Please give details of the consultation
results
 If there are students who have applied for the programme and been offered a
place but are yet to register, the form must also cover arrangements for dealing
with them
 Taking the University’s Single Equality Scheme into account, will the withdrawal
impact on those with protected characteristics? If yes, please explain below what
the potential impact will be and what arrangements will be made for dealing with
this
For advice regarding the withdrawal/suspension of modules, please contact your Faculty
Quality Team (see foot of document).
Consultation:
The proposal must be considered at the relevant BoS and, if supported, the form should be
signed by the HoS.
 The views of all academic units involved in programme or module delivery must be
sought and properly considered
 If the proposal affects any joint awards, then the proposal must be considered at
other relevant BoS, and evidence of support from all relevant HoS must be provided
(copies of relevant emails will suffice).
 Where the withdrawal involves an educational partnership, the decision must be
agreed by all interested parties and take account of any relevant provisions in the
memorandum of agreement (copies of relevant emails will suffice).
Head of School comments:
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HoS signature:
Date:
Other Relevant Heads of School (academic unit) comments:
If the programme is a joint or combined honours programme or includes contributions
from more than one academic unit/Faculty all relevant Heads of School must comment
Other signatories (as deemed necessary by the Faculty):
Approved by FLTSEC
Signature of Chair:
Date:
If approval is granted, the Faculty Learning and Teaching Team then forwards the form to
the Chair of ULTSEC for approval on behalf of the institution.
Approved by ULTSEC
Signature of Chair:
Date:
The Faculty Learning and Teaching Team will issue a notification of the decision to the
relevant academic units, LTDS, Recruitment and Admissions, Marketing and Publicity, NUIT,
the Careers Service, and the Planning Office. LTDS then carries out any necessary work on
Student Lifecycle Management.
Please consult your Faculty Learning and Teaching team for guidance on the process for
approval of withdrawal of programmes:
HaSS – Christine O‘Hara ( christine.o’hara@ncl.ac.uk ) Ext.83492
Med – Lynn Oakes (Lynn.Oakes@ncl.ac.uk) Ext. 85595
SAgE – Laura Johnson (sage.quality@ncl.ac.uk ) Ext.88516
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Cross-Faculty – Janice Trewick (janice.trewick@ncl.ac.uk) Ext.86811
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