Graduate Financial Allocation Committee (GFAC)
RSO Funds Application Form
Please note that you are responsible for knowing the GFAC funding guidelines. While this form is meant to
simplify or walk you through the process, it is not meant to take the place of your review and understanding of
those guidelines. When in doubt, consult the guidelines before you contact the GFAC with proposal questions.
Part 1: General RSO and Application Information
Name of Organization:
Type of RSO:
Type of Application:
Mixed (Grads and Undergrads)
Operational Funds
Date of Application:
GFAC Mtg date:
Total Op Funds Requested:
Total Op Funds Approved:
Total Event Funding Requested:
Total Event Funding Approved:
Total budget for the event:
Name of Event:
Date of Event:
Names of Applicants:
Emails of Applicants:
Part 2: Questions that are of concern to the RSO Financial Advisor
-- if you have questions about this section, see the financial advisor, or the SALP office, for clarification.
Have you gone through the financial manager’s workshop process, and do you
have a financial manager?
Have your organization been attending to GSA general meetings?
Yes **
Fund and Cost Ctr Number:
Yes
Date Organization Founded:
Is your organization more than eight weeks old?
Yes **
Is your organization debt-free and in good standing?
Yes **
** If you answered NO to any of this part, you must provide a note from the SALP/RSO Financial Advisor stating that you can
apply for funding.
Part 3: Reimbursements
Is this request for a reimbursement? Yes
If YES, you are not eligible for funding. See section II.4, II.7, and III. 3of the Funding Policies.
Part 4: Budget Narrative
Please state very briefly the purpose of your proposal or event:
Does your proposal:
Impact graduate students at Western Michigan University?
If so, please briefly state how:
Increase graduate participation in the University Community?
If so, please briefly state how:
Work to ensure that graduate student needs and concerns are being represented, or enrich the academic, cultural, social, and/or
professional experiences of the graduate student community?
If so, please briefly state how:
Promote interaction between graduate students, graduate faculty, and/or administrators?
If so, please briefly state how:
How many graduate students are involved in your RSO?
How many graduate students will benefit if the proposal is funded?
See section II.3 and IV. 1-8 of the Funding Policies.
http://www.wmich.edu/gsa/funding
gfac-info@wmich.edu
Graduate Financial Allocation Committee (GFAC)
RSO Funds Application Form
Please note that you are responsible for knowing the GFAC funding guidelines. While this form is meant to
simplify or walk you through the process, it is not meant to take the place of your review and understanding of
those guidelines. When in doubt, consult the guidelines before you contact the GFAC with proposal questions.
Part 5: RSO Alignment, Membership and Benefit
RSO
Event
Does your RSO recruit for, worship, or promote a Yes
Does your Event recruit for, worship, or promote a
specific belief or ideology?
specific belief or ideology?
Does your RSO benefit a private corporation,
Yes
Does your Event benefit a private corporation,
charity, or individual?
charity, or individual?
Does your RSO recruit for or promote a political
Yes
Does your Event recruit for or promote a political
campaign or candidate?
campaign or candidate?
If you answered YES in this part, you may not be eligible for funding. See Section III.2 of the Funding Policies.
Part 6: RSO Additional/ External Funds
Who is invited to come to your event?
Is there an entry fee for the RSO event?
If yes how much?
Who/What is your Parent Org., if applicable?
Amount you pay them in dues:
Amount Parent Org. provides in funding per year:
How do you recruit members?
$$ Yearly Membership Dues per person:
Who is your RSO’s bank?
Grads and Undergrads (Comments:
)
website:
$0.00
$0.00
$0.00
RSO’s External Bank Acct
Balance:
$0.00
Source of bank account balance:
Funds will not be transferred to a student’s individual/personal bank account.
See Section II. 12 of the Funding Policies.
http://www.wmich.edu/gsa/funding
gfac-info@wmich.edu
Yes
Yes
Yes
Graduate Financial Allocation Committee (GFAC)
RSO Funds Application Form
Please note that you are responsible for knowing the GFAC funding guidelines. While this form is meant to
simplify or walk you through the process, it is not meant to take the place of your review and understanding of
those guidelines. When in doubt, consult the guidelines before you contact the GFAC with proposal questions.
Operational Funds:
Up to $400 total operational expenses awarded yearly for Mixed RSO’s; $600 for Graduate-only RSO’s.
Please fill in all amounts applicable to your proposal. Do not fill in shaded boxes, as those are for GFAC use.
Category
Requesting
from GFAC
$ Funded
by Other
Who
Provided
Other
Funding
$ Funded by
RSO
$ Total Cost
of Category
Actual $$
Awarded by
GFAC this
app.
Previously
Awarded by
GFAC this
year
Total
Award by
GFAC for
this year
Who provided
Other Funding
$ Funded by
RSO
$ Total Cost of
Category
Actual $$
Awarded by
GFAC this app.
Previously
Awarded by
GFAC this year
Total Award by
GFAC for this
year
Office Billed
Expenses
i.e. phone, electricity.
Office
Supplies
i.e. paper, pens, photocopying.
Postage
Advertising
Not promotional products – those are below.
Meeting
Expenses
(not food/bev)
Rentals
(say what for)
Category
Other
$ Requesting
from GFAC
$ Funded by
Other
Please note we cannot pay for “what-if” or “unforeseen” line items. All line-items must be planned and accounted for.
Food/
Beverages
%
Percentage of total op costs requested, that
is made up of food/bev.
III.5: Funding for food and beverage for the operational budgets will not exceed 50%
of the total amount of the request and award AND not more than $200 for Mixed
RSOs or $300 for Graduate RSOs per academic year.
Promotional
Products
i.e. pens, mouse pads, flash drives, mugs, etc.
can include apparel.
III.7: Funding for promotional apparel/products may not exceed $250.00 for Mixed
RSOs or $500 per academic year for Graduate RSOs per academic year.
Percentage of total op costs requested, that
is made up of promo products.
%
TOTAL
REQUESTD
Do the operational
expenses exceed $1000
for the year?
Yes
http://www.wmich.edu/gsa/funding


If you answered YES, have you demonstrated some generation
of income to offset costs, such as dues or a fundraiser? You can
see the SALP Director or Financial Advisor for suggestions.
gfac-info@wmich.edu
Yes
Graduate Financial Allocation Committee (GFAC)
RSO Funds Application Form
Please note that you are responsible for knowing the GFAC funding guidelines. While this form is meant to
simplify or walk you through the process, it is not meant to take the place of your review and understanding of
those guidelines. When in doubt, consult the guidelines before you contact the GFAC with proposal questions.
Event Funds:
Up to $2000 total event funding awarded yearly for Mixed RSO’s; $3000 for Graduate-only RSO’s.
Please fill in all amounts applicable to your proposal. Do not fill in shaded boxes, as those are for GFAC use.
Category
Requesting
from GFAC
$ Funded
by Other
Who
Provided
Other
Funding
$ Funded by
RSO
$ Total Cost
of Category
Actual $$
Awarded by
GFAC this
app.
Previously
Awarded by
GFAC this
year
Total
Award by
GFAC for
this year
$ Requesting
from GFAC
$ Funded by
Other
Who provided
Other Funding
$ Funded by
RSO
$ Total Cost of
Category
Actual $$
Awarded by
GFAC this app.
Previously
Awarded by
GFAC this year
Total Award by
GFAC for this
year
Rentals
(reason)
Room
Equipment
Postage
Advertising
Paper/
Printing
Guest Fees
Guest
Travel
Guest
Lodging
Guest
Transport
(i.e. car/taxi)
Category
Other
Please note we cannot pay for “what-if” or “unforeseen” line items. All line-items must be planned and accounted for.
Food/
Beverages
Percentage of total event costs requested,
that is made up of food/bev.
%
III.6: Funding for food and beverage for the event budgets will not exceed 50% of the
total amount of the request and award AND not more than $1000 for Mixed RSOs or
$1500 for Graduate RSOs per academic year.
Promotional
Products
i.e. pens, mouse pads, flash drives, mugs, etc.
can include apparel.
Percentage of total event costs requested,
that is made up of promo products.
III.7: Funding for promotional apparel/products may not exceed $250.00 for Mixed
RSOs or $500 per academic year for Graduate RSOs per academic year.
%
Total
Expenses
Entrance fee, if any, you will charge for your event:
Do the event expenses Yes
If you answered YES, have you demonstrated some generation


exceed $1000 for the
of income to offset costs, such as dues or a fundraiser? You can
year?
see the SALP Director or Financial Advisor for suggestions.
http://www.wmich.edu/gsa/funding
gfac-info@wmich.edu
Yes
Graduate Financial Allocation Committee (GFAC)
RSO Funds Application Form
Please note that you are responsible for knowing the GFAC funding guidelines. While this form is meant to
simplify or walk you through the process, it is not meant to take the place of your review and understanding of
those guidelines. When in doubt, consult the guidelines before you contact the GFAC with proposal questions.
SUBMISSION ITEMS CHECKLIST
Please submit application documents in one (1) PDF to gfac-info@wmich.edu
You must be sure that you include with your application, of the following items, all those that are relevant and applicable
to your proposal. This check-list is for your benefit. Check these off as you gather them, and only submit when you can
submit everything all together.
1.
Cover Letter
2.
GFAC RSO Funds Application Form
3.
Complete Speakers’ Packet that you compile:
a.
b.
Speakers’ honorarium cost statement
c.
Short rationale for bringing the speaker.
d.
4.
C.V. or Resume– If you are bringing in speakers for an event funded by the GFAC, you MUST provide a
C.V./Resume for each person for whom you pay honorariums, speaker fees, travel, and/or accommodations.
Speaker’s Speech Script – If your speaker is of a specific belief, religion, or political affiliation, you must
provide a script of their intended speech, or a statement of speech intent and speech sample, provided by the
speaker. This is to assure compliance with Sections II.3 and III.3.
Note from the RSO Financial Advisor stating that you can apply for funding, if applicable. (see part 2 of this form)
5.
Invoice(s) are required for Promotional Materials, Products and/or Apparel. If not provided with application, then
will be due to the RSO Financial Advisor before payment of funds. NO reimbursements will be made after the fact.
Invoices must be presented before payment and before services are rendered.
6.
Electronic or paper copies of all artwork for any promotional materials, or notification to produce. This includes all
promotional products, apparel, media, print, art, radio-scripts, etc., that are for events, operational expenses or
programming that is funded by the GFAC. All such materials must include the wording “Student Assessment Fee
Funded” or “SAF Funded”, and must also have the GSA logo, in a reasonably visible manner. Logos can be found on
our website. Apparel must have this on the outside. Funding in this area will not be released without this compliance.
Section II.9. If not provided with application, will be due to the RSO Financial Advisor.
7.
Copy of a self-evaluation summary of the previous same event, if this is a recurring event previously funded by
GFAC.
8.
Notarized signature if an Independent Contractor is involved in the program/event being funded, signed off by the
SALP Director.
Please note, that for all events, you are required to submit a self-evaluation of your event
within 30 days of the actual event.
If a self-evaluation is not submitted, future funding for your RSO from GSA/GFAC may be compromised.
Self-evaluation forms will be made available on our website.
http://www.wmich.edu/gsa/funding
gfac-info@wmich.edu