< Project Title>
Project Closure
[Some of the following sections may not be required in the context of your project and
you may need to have additional sections – we include likely headings in this template.
Text in italics is for information and context and should be deleted once addressed.
The project closure should ideally be concise – no more than 3 or 4 pages maximum.]
Project Manager’s Report
[A summary of the project’s performance]
Project Sponsor’s Comments
[Brief comments from the Project Sponsor on the project and their thoughts on the
closure of the project]
Review of the Business Case
[Summarising the eventual outputs and outcomes compared with the original business
case including benefits achieved to date, residual benefits to be achieved, and variations
from the business case]
Review of Project Objectives
[How did the project perform against planned targets for time, cost, quality, scope,
benefits and risk? Were the project’s strategies and controls effective?]
Review of Team Performance
[How did the team work? For example, were the right people involved from the start?
Provide recognition for good performance]
Review of Outputs/ Deliverables
[Were outputs or deliverables completed according to the original plan? What is missing
and what was added?]
Version 1 – March 2015
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Strategy, Planning & Governance
Summary of follow-on action recommendations
[Is there anything that needs to be completed or carried on after the formal end of the
project? Are there any ongoing risks? What happens if these actions are carried out? A
named person, role or team should be identified to take responsibility for each
recommended action]
Are there any requirements for future actions (e.g. archiving documents or
follow-up evaluation for funders)?
Yes/ No [delete as required]
If Yes, please outline the requirements and who will own them:
[Details of any requirements that need to be considered once the project is
formally closed and who will ensure that they are carried out]
Details of project documentation
[Specify the location of project documentation e.g. M:drive filepath, Google drive etc. in
case reference to it is needed at a later stage]
Lessons Report
[Generally what went well, what want badly and any recommendations that come out of
this review]
Project sign-off
[Detail the arena or method through which this report was formally agreed and the
project officially closed – for example, this may be at a project meeting or through
agreement with the project sponsor]
<Name(s) of those involved in the project closure, Role, Dept
Date>
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