Sacramento City College Unit Plans Completed Spring 2004 Department Name: Athletic Counseling Department Spokesperson: Division Dean: Larry Dun Place an X in the boxes of included elements: X Accomplishments X Three-Year Plan X Action Plan X Budget Request X X Budget Narrative X Key Performance Indicators Athletic Counseling Department / Accomplishments 2003 – 2004 Linkage to Year-End Status and Accomplishments Other Plans Goal 1: Increase student athletes transfer rate with the new NCAA rules (40-60-80) and General Counseling Transfer Rules A team orientation was held at the beginning of each PT1, PT2, semester to give updates and changes to all. M2, M3, M4, Inform student athletes about new transfer rules Individually, each student met to update their ed plan 1a M5, M8, and received information on the new rules and how it DSS1, DSS6 pertained to their educational goal. Daily emails go out to the Dean and Coaches PT1, PT2, informing them of the student contact. Ed plan Keep communication clear between myself and PT5, M4, M5, reminders and transfer information go out every week 1b Athletic Department DSS2, DSS6 giving them information so the athlete is getting it from counseling and from the coach. PT1, PT2, Each athlete updated his or her ed plan each semester M2, M3, M4, at least once. Reminders go out monthly to the Update all Ed Plans once a semester 1c M5, M8, coaches on who still needs to make contact. This has DSS1, DSS6 helped with getting more students seen. This was done at each freshman’s initial ed plan. A Identify incoming Freshman of NCAA Qualifier- M1, M2, M4, student athlete must have an ed plan on file before 1d Non-Qualifier status DSS2, DSS6 they participate. There was enough registered to run the class in the PT1, PT2, Fall semester but the time was not convenient. It was Enroll low assessing Freshman into HEED 340 M4, M5, offered during many team practices. If they time was 1e DSS1 different more may have enrolled. We did not have enough to run a Spring section. Goal 2: Identify at risk students early in their academic career PT1, PT2, All assessments results have been reviewed as part of Review all assessment scores M3, M4, M8, their ed plan appointment. ASAP Look has allowed 2a DSS2, DSS6 easier access to this information. Grade Checks are done twice a semester. A list of PT2, M4, M5, Increase monitoring of Basic Skills Classes by student athletes with D and F grades was generated. M8, DSS2, 2b Grade Checks Each student was met with and given resources for DSS6 help and tutoring. # Action Plan Athletic Counseling Department / Accomplishments 2003 – 2004 # Action Item Linkage to Other Plans Year-End Status and Accomplishments Six student athletes are in the LD program working PT2, M2, M4, closely with the DSPS Counselors. These counselor Refer and follow–up on LD student athletes M5, M8, 2c pass along the athlete’s current ed plan and we DSS2, DSS6 communicate clearly. Goal 3: Increase communication between counselor and athletic staff PT5, M4, M5, This is done almost weekly if not daily to all staff Email weekly updates 3a M6, DSS2 through a distribution list. Email daily appointments made by students to do PT5, M4, M5, This is done at the end of every day and has helped in 3b Ed Plans M6, DSS2 getting a better completion rate. Other Accomplishments: Three-Year Plan Athletic Counseling Department # Long Range Plan 2005-2006 2006-2007 2007-2008 1. To initially identify all at risk student athletes To contact all at risk student athletes 1st semester To ensure all at risk students are enrolled in Sports 90 To ensure first time student athletes with low assessment scores enroll in HEED 340 To increase the % or student athlete’s earning AA’s To increase the transfer rate of student athletes Provide student athletes guide to student athletes Create Athletic Counseling Web Page Produce comprehensive student athletes annual report Update Athletic Counseling Web Page Formalize and Utilize Full Time SPA Expand Study Skill tutoring Initiate Budget for Athletic Counseling Institutionalize Athletic Counseling Budget Implement Data Base for student Athletes Provide Individual Team Orientation Produce a tracking system for athletes that have finished competing here but are staying to finish up educational goal X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Athletic Counseling Department / Action Plan 2004 – 2005 Linkage to Year-end Status and Accomplishments Other Plans Goal 1: Increase Student-Athlete Transfer Rate PT2, M4, Keep track of Student Athletes even after they M5, M8, 1a are finished competing for us. DSS2, DSS6 PT1, PT2, M2, M3, M4, Update all Ed Plans once a semester 1b M5, M8, DSS1, DSS6 Identify incoming Freshman of NCAA M1, M2, M4, 1c Qualifier or Non-Qualifier status early DSS2, DSS6 PT1, PT2, Encourage Athletes to complete and apply for M2, M3, M4, 1d AA degree M5, M8, DSS1, DSS6 PT1, PT2, Enroll low assessing Freshman into HEED 340 M4, M5, 1e and have it offered at a convenient time DSS1 PT1, PT2, Make sure all students are enrolled in Sport 90 M4, M5, 1f DSS1 Goal 2: Develop a comprehensive tracking system for all Student Athletes from time of enrollment to time of departure PT2, M4, Provide services to all Student-Athletes such as M5, M8, 2a counseling, Sport 90, grade checks DSS2, DSS6 PT1, PT2, Meet with Nelle Moffet to develop the tracking PT5, M4, 2b system on the computer data M5, DSS2, DSS6 PT5, M4, Increase amount of data inputted in the Annual M5, M6, 2c Student-Athlete Report DSS2 # Action Item Athletic Counseling Department / Action Plan 2004 – 2005 # 2d 2e 3a 3b Linkage to Year-End Status and Accomplishments Other Plans PT2, M4, Keep Track of Sport 90 hours and tutoring M5, M8, DSS2, DSS6 PT1, PT2, PT5, M4, Communicate with all Athletic Staff M5, M8, DSS1, DSS6 Goal 3: Continue the increase of communication between Counselor to all Athletic Staff Email weekly updates on any counseling PT5, M4, related issue such as AA application date and M5, M6, Transfer application date DSS2 PT5, M4, Email daily student contact by counselor to the M5, M6, coaches DSS2 Action Item Athletic Counseling Department Budget Request 2005 - 2006 Line # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Totals Description Permanent Athletic Budget FT SPA Operating Budget Increase 5000 Instruction Supplies Computers 1500 2000 Equipment Furniture New Program Start-up Marketing Materials Remodel Space Faculty Hires 1500 33,828 5000 1500 2000 1500 33,282 Staff Hires Student Hires Temp Hires Budget Narrative 2005-2006 Athletic Counseling Department Line # Description 1 Athletic Counseling Budget 2 FT SPA 3 4 5 6 7 8 9 10 11 12 13 14 15 Total Amount Priority Rank 5000 2 1 Justification Mandatory Travel. Laptop (works in 2 different offices), Orientation and Education Supplies Athletic Counselor must see 400+ Full Time Students. The office is inundated with coaches, parents, students and 4-year college coaches. It is imperative that support staff is available on a fulltime basis to assist students and staff with phone calls, faxing, emailing, collecting data, etc. Additional reports require support staff to gather data and assimilate information. Record keeping is and ongoing and detailed aspect of the department. Key Performance Indictors for Athletic Counseling Department Executive Summary The primary purpose of the Sacramento City College Student Athlete Counseling and Retention program is to provide all SCC student athletes with the support services necessary to assist them in achieving their educational objectives. The program, developed in 1990, has several components including an annual evaluation of the program. The athletic counseling staff track the progress of each student athlete during the year and enter their information into a database. By examining the results of the data by individual sport, risk status, year of participation and several other variables, staff can determine where the program is succeeding and where improvements should be made. Some highlights from the 2002-03 report are as follows: A majority (76%) of all student athletes intend to transfer to a 4-year institution. Of the 42 second season student athletes who transferred, 32 received Athletic Scholarships, 9 are pursuing Academics, and 3 signed professional sports contracts. More than half of the student athletes pass the Study Skills course and earn an average 2.84 cumulative GPA. Both first season and second season student athletes successfully complete over 75% of their coursework. The 3 teams with the highest cumulative GPAs are: Women’s Tennis, Golf, and Women’s Cross-Country. The Student Athlete Academic Report is an important part of the effort to ensure that student athletes fulfill their educational requirements and receive the assistance they need. The report helps to identify areas of success and areas requiring modification so that the program remains healthy and effective. The 2002-03 Action Plan includes recommendations for improvements to the tracking system and restructuring parts of the program to better meet the unique requirements of students who participate in college athletics. The Athletic Academic Report for 03-04 will be done in August of 2004.