Sacramento City College
Unit Plans
Completed Spring 2004
Department Name: Athletic Counseling
Department Spokesperson:
Division Dean: Larry Dun
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Accomplishments
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Three-Year Plan
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Action Plan
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Budget Request
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Budget Narrative
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Key Performance Indicators
Athletic Counseling Department / Accomplishments 2003 – 2004
Linkage to
Year-End Status and Accomplishments
Other Plans
Goal 1: Increase student athletes transfer rate with the new NCAA rules (40-60-80) and General Counseling Transfer Rules
A team orientation was held at the beginning of each
PT1, PT2,
semester to give updates and changes to all.
M2, M3, M4,
Inform student athletes about new transfer rules
Individually, each student met to update their ed plan
1a
M5, M8,
and received information on the new rules and how it
DSS1, DSS6
pertained to their educational goal.
Daily emails go out to the Dean and Coaches
PT1, PT2,
informing them of the student contact. Ed plan
Keep communication clear between myself and
PT5, M4, M5, reminders and transfer information go out every week
1b
Athletic Department
DSS2, DSS6 giving them information so the athlete is getting it
from counseling and from the coach.
PT1, PT2,
Each athlete updated his or her ed plan each semester
M2, M3, M4, at least once. Reminders go out monthly to the
Update all Ed Plans once a semester
1c
M5, M8,
coaches on who still needs to make contact. This has
DSS1, DSS6 helped with getting more students seen.
This was done at each freshman’s initial ed plan. A
Identify incoming Freshman of NCAA Qualifier- M1, M2, M4,
student athlete must have an ed plan on file before
1d
Non-Qualifier status
DSS2, DSS6
they participate.
There was enough registered to run the class in the
PT1, PT2,
Fall semester but the time was not convenient. It was
Enroll low assessing Freshman into HEED 340
M4, M5,
offered during many team practices. If they time was
1e
DSS1
different more may have enrolled. We did not have
enough to run a Spring section.
Goal 2: Identify at risk students early in their academic career
PT1, PT2,
All assessments results have been reviewed as part of
Review all assessment scores
M3, M4, M8, their ed plan appointment. ASAP Look has allowed
2a
DSS2, DSS6 easier access to this information.
Grade Checks are done twice a semester. A list of
PT2, M4, M5,
Increase monitoring of Basic Skills Classes by
student athletes with D and F grades was generated.
M8, DSS2,
2b
Grade Checks
Each student was met with and given resources for
DSS6
help and tutoring.
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Action Plan
Athletic Counseling Department / Accomplishments 2003 – 2004
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Action Item
Linkage to
Other Plans
Year-End Status and Accomplishments
Six student athletes are in the LD program working
PT2, M2, M4,
closely with the DSPS Counselors. These counselor
Refer and follow–up on LD student athletes
M5, M8,
2c
pass along the athlete’s current ed plan and we
DSS2, DSS6
communicate clearly.
Goal 3: Increase communication between counselor and athletic staff
PT5, M4, M5, This is done almost weekly if not daily to all staff
Email weekly updates
3a
M6, DSS2
through a distribution list.
Email daily appointments made by students to do PT5, M4, M5, This is done at the end of every day and has helped in
3b
Ed Plans
M6, DSS2
getting a better completion rate.
Other Accomplishments:
Three-Year Plan
Athletic Counseling Department
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Long Range Plan
2005-2006
2006-2007
2007-2008
1.
To initially identify all at risk student athletes
To contact all at risk student athletes 1st
semester
To ensure all at risk students are enrolled in
Sports 90
To ensure first time student athletes with low
assessment scores enroll in HEED 340
To increase the % or student athlete’s earning
AA’s
To increase the transfer rate of student athletes
Provide student athletes guide to student
athletes
Create Athletic Counseling Web Page
Produce comprehensive student athletes
annual report
Update Athletic Counseling Web Page
Formalize and Utilize Full Time SPA
Expand Study Skill tutoring
Initiate Budget for Athletic Counseling
Institutionalize Athletic Counseling Budget
Implement Data Base for student Athletes
Provide Individual Team Orientation
Produce a tracking system for athletes that
have finished competing here but are staying
to finish up educational goal
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Athletic Counseling Department / Action Plan 2004 – 2005
Linkage to
Year-end Status and Accomplishments
Other Plans
Goal 1: Increase Student-Athlete Transfer Rate
PT2, M4,
Keep track of Student Athletes even after they
M5, M8,
1a
are finished competing for us.
DSS2, DSS6
PT1, PT2,
M2, M3, M4,
Update all Ed Plans once a semester
1b
M5, M8,
DSS1, DSS6
Identify incoming Freshman of NCAA
M1, M2, M4,
1c
Qualifier or Non-Qualifier status early
DSS2, DSS6
PT1, PT2,
Encourage Athletes to complete and apply for
M2, M3, M4,
1d
AA degree
M5, M8,
DSS1, DSS6
PT1, PT2,
Enroll low assessing Freshman into HEED 340
M4, M5,
1e
and have it offered at a convenient time
DSS1
PT1, PT2,
Make sure all students are enrolled in Sport 90 M4, M5,
1f
DSS1
Goal 2: Develop a comprehensive tracking system for all Student Athletes from time of enrollment to time of departure
PT2, M4,
Provide services to all Student-Athletes such as
M5, M8,
2a
counseling, Sport 90, grade checks
DSS2, DSS6
PT1, PT2,
Meet with Nelle Moffet to develop the tracking PT5, M4,
2b
system on the computer data
M5, DSS2,
DSS6
PT5, M4,
Increase amount of data inputted in the Annual
M5, M6,
2c
Student-Athlete Report
DSS2
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Action Item
Athletic Counseling Department / Action Plan 2004 – 2005
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2d
2e
3a
3b
Linkage to
Year-End Status and Accomplishments
Other Plans
PT2, M4,
Keep Track of Sport 90 hours and tutoring
M5, M8,
DSS2, DSS6
PT1, PT2,
PT5, M4,
Communicate with all Athletic Staff
M5, M8,
DSS1, DSS6
Goal 3: Continue the increase of communication between Counselor to all Athletic Staff
Email weekly updates on any counseling
PT5, M4,
related issue such as AA application date and
M5, M6,
Transfer application date
DSS2
PT5, M4,
Email daily student contact by counselor to the
M5, M6,
coaches
DSS2
Action Item
Athletic Counseling Department Budget Request 2005 - 2006
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Totals
Description
Permanent
Athletic
Budget
FT SPA
Operating
Budget
Increase
5000
Instruction
Supplies
Computers
1500
2000
Equipment
Furniture
New
Program
Start-up
Marketing
Materials
Remodel
Space
Faculty
Hires
1500
33,828
5000
1500
2000
1500
33,282
Staff
Hires
Student
Hires
Temp
Hires
Budget Narrative 2005-2006
Athletic Counseling Department
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Description
1
Athletic Counseling Budget
2
FT SPA
3
4
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8
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Total
Amount
Priority
Rank
5000
2
1
Justification
Mandatory Travel. Laptop (works in 2 different offices),
Orientation and Education Supplies
Athletic Counselor must see 400+ Full Time Students. The office
is inundated with coaches, parents, students and 4-year college
coaches. It is imperative that support staff is available on a fulltime basis to assist students and staff with phone calls, faxing,
emailing, collecting data, etc. Additional reports require support
staff to gather data and assimilate information. Record keeping is
and ongoing and detailed aspect of the department.
Key Performance Indictors for Athletic Counseling Department
Executive Summary
The primary purpose of the Sacramento City College Student Athlete Counseling and Retention program is to provide all SCC student
athletes with the support services necessary to assist them in achieving their educational objectives. The program, developed in 1990,
has several components including an annual evaluation of the program.
The athletic counseling staff track the progress of each student athlete during the year and enter their information into a database. By
examining the results of the data by individual sport, risk status, year of participation and several other variables, staff can determine
where the program is succeeding and where improvements should be made.
Some highlights from the 2002-03 report are as follows:
 A majority (76%) of all student athletes intend to transfer to a 4-year institution.
Of the 42 second season student athletes who transferred, 32 received Athletic Scholarships, 9 are pursuing Academics, and 3
signed professional sports contracts.
More than half of the student athletes pass the Study Skills course and earn an average 2.84 cumulative GPA.
Both first season and second season student athletes successfully complete over 75% of their coursework.
The 3 teams with the highest cumulative GPAs are: Women’s Tennis, Golf, and Women’s Cross-Country.
The Student Athlete Academic Report is an important part of the effort to ensure that student athletes fulfill their educational
requirements and receive the assistance they need. The report helps to identify areas of success and areas requiring modification so
that the program remains healthy and effective. The 2002-03 Action Plan includes recommendations for improvements to the tracking
system and restructuring parts of the program to better meet the unique requirements of students who participate in college athletics.
The Athletic Academic Report for 03-04 will be done in August of 2004.