Sacramento City College
Unit Plan
Completed Spring 2002
Department Name: Admissions and Records
Department Spokesperson: Kimberly Goff
Division Dean: Sam Sandusky
Elements of the Unit Plan:
Place an X in the boxes of included elements
X
Accomplishments
X
Three Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
X
Key Performance Indicators
Admission & Records
#
1a
Department / Accomplishments 2002 - 2003
Action Item
Continue to review and improve online application
Goal 1:
Linkage to
other Plans
Matriculation
Year-end status and accomplishments
New application system implemented, greatly
improved application process.
Goal 2:
2a
Continue to review and improve online registration
Matriculation
Schedule structured to be more “user-friendly”
for eServices registration.
Goal 3:
3a
Information exchanges with other departments, e.g.
Business Office, Financial Aid, Matriculation, etc.
Other Accomplishments:
All Services
Developed processes for situations involving
other departments. For example, correcting fee
calculations involves the Business Office and
Records and Admissions, a process for
handling fee issues has been developed and has
hastened response time for students and staff.
3 – Year Plan
Admissions & Records
Department
Long Range Plan
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25.
Implement Prerequisite checking for
Math, English and ESL in PeopleSoft
Implement Prerequisite checking for all
courses in PeopleSoft.
Implement Degree Audit
Continue to enhance the Student
Information system to improve service to
students.
2003 –
2004
2004 –
2005
2005 2006
X
X
X
X
Admissions and Records Department / Action Plan 2003 – 2004
Goal 1:
Linkage to
other Plans
#
Action Item
1a
Continue to review and improve online registration process
and functionality.
Matriculation
1b
1c
Goal 2:
2a
2b
2c
Continue to review and improve the online application
process and functionality as it relates to Assessment and
Counseling.
Matriculation,
Counseling
Services
Year-end status and accomplishments
Admissions and Records
Line #
1
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15
Totals:
Description
Operating
New
Instruction
Marketing
Budget
Computers Equipment Furniture Program
Supplies
Materials
Increase
Start-up
Flat Panel Monitors
Key File Maintenance
Personnel
Department Budget Request - 2004 - 2005
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
Temp
Hires
x
X
X
X
Budget Narrative 2004 - 2005
Admissions and Records
Line #
Description
Total
Amount
Priority
Rank
1
Flat Panel Monitors
15,000
3
2
Key File Maintenance
10,000
1
Personnel
54.000
2
3
4
5
6
7
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9
10
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13
Department
Justification
The implementation of PeopleSoft and Keyfile has meant a sharp increase in computer time for
staff. Flat panel monitors would lessen eye strain and discomfort . Computer time will only
increase with further upgrades to PeopleSoft.
Key File is used by multiple departments on the campus. Funds are needed to maintain the
system.
The PeopleSoft implementation will extend into the next several years as we implement
prerequisite checking, degree audit, etc. Funds are needed to support the implementation of
these complex processes. Extensive data entry will be required by the classified staff and the
funds will be utilized to hire temporary and student staff to service students during peak periods
and to backfill. R & A staffs three separate areas during registration. The office hires temporary
and student help to staff these areas.
Key Performance Indictors for
Admissions and Records
Department
1. Continuing students have adapted well to the online registration system. We have seen a decrease in the number of
students who utilize in-person registration. Students and staff have commented positively about the online
service.
2. The new online application has received only positive comments from students. It has greatly increased speed and
accessibility to online services.