Sacramento City College
Unit Plans
Completed Spring 2003
Department Name: Articulation Specialist/Outreach/ESP
Department Spokesperson: Earnestine McKnight
Division Dean: Larry Dun
Place an X in the boxes of included elements:
X
Accomplishments
X
Three-Year Plan
X
Action Plan
X
Budget Request
X
Budget Narrative
Key Performance Indicators
Articulation Specialist/Outreach/ESP Department / Accomplishments 2002 – 2003
#
Action Item
1a
Recruited high school seniors and community members.
1b
Worked closely with Assessment staff and signed up
high school students for the assessments on high school
campuses.
Assisted high school seniors in completing the paper
S.C.C. Applications.
Worked cooperatively and successfully with “new”
supervisor in A & R.
1c
1d
1e
1f
1g
1h
1i
1j
Scheduled New Student Orientation appointments (on
S.C.C. campus).
Advertised the “New” Online New Student Orientation
to high school seniors in 16 high schools.
Assisted high School seniors in completing applications
for Los Rios campuses.
Contacted other Los Rios Campuses for specific
information re matriculation process.
Assisted high school seniors in the follow-up
components of matriculation.
Hired, trained, and orientated Student Ambassadors and
Clerk III.
Goal 1:
Linkage to
other Plans
Year-End status and Accomplishments
Visited 16 high schools and 3 community agenciescontacted over 3, 000 students.
Visited and signed up over 1,400 students for the
S.C.C. SAC program.
Completed over 2, 000 S.C.C. Applications.
Met with and communicated, almost daily, with the
New A & R Supervisor concerning problems with
Applications. The problems were resolved
immediately. Thanks Kim!
Scheduled over 150 students from 12 high schools for
on-site New Student Orientation.
Unable to document the number of students who
followed through on the online orientation option.
However, over 35 high school seniors completed the
online orientation in the A.S. office.
Delivered completed S.C.C., ARC, CRC, Folsom Lake,
and El Dorado Center Applications to A & R staffs.
Referred a total of 200 students to ARC, CRC, Folsom
Lake, and El Dorado Center campuses.
Contacted over 2,000 students advised them about
EOP&S, Summer Bridge, New Student Orientation,
FAFSA, CalGrant, the B.O.G.G., Counseling, etc.
Hired, trained, and orientated 6 Student Ambassadors,
and Clerk III.
Articulation Specialist/Outreach/ESP Department / Accomplishments 2002 – 2003
#
Action Item
1k
Advertised and recruited for the annual LRCCD
Leadership Conference.
1l
Coordinated the 18th annual All City Counselors
Connection
Advertised the Annual “All City College University
Day” for October 19, 2002! Provided 5, 000 “Free”
bus passes to 12 high schools students for the All City
College/University Day. (Worked with Marian
Sheppard, Transfer Center.)
Advertised, once again, annual S.C.C. Career Day in
area high schools.
1m
1n
1o
ESP Follow-up (Parents)
1p
ESP Follow-up (Students)
1q
Attended high school Career days
2a
Provided assistance to continuing students
2b
Provided assistance to returning/re-entry students
2c
Worked with Dean of Student Services to advertise and
promote Campus Visitation/Tour Program.
Linkage to
other Plans
Year-End status and Accomplishments
Recruited students to attend annual Leadership conference
at Cosumnes River College. Unable to determine number
of participants.
Over 85 high school counselors attended the All City
Counselors’ Connection on December 6, 2002
Conducted over forty individual and group campus tours at
the All City College/University Day. The attendance was
great-and was the largest group since we began this event.
Over 30 high school staff attended the career day and C.K.
McClatchy staff and students videotaped interviews with
the employer representatives.
Met with ESP Advisory Council (2 meetings) and provided
assistance as required to over 22 ESP alumni.
Attended college/university graduations and weddings for
ESP alumni. Also, attended lunches, Bar BQ outings and
church activities with ESP alumni.
Represented S.C.C. at three high school Career Days.
Goal 2:
Provided assistance to over 100 continuing studentsFinancial Aid, B.O.G.G., EOP&S, and referrals to S.C.C.
Counselors, Financial Aid, EOP&S, etc.
Assisted over 25 re-entry students, assisted w/application.
Escorted Students to Re-entry Services, Counseling,
Financial Aid, EOP&S, Tutorial Services, and Learning
Resource Center.
Not accomplished.
Articulation Specialist/Outreach/ESP Department / Accomplishments 2002 – 2003
#
Action Item
2d
Attempted to include Campus Visitation/Tour Program
with telephone number along with other S.C.C.
services in S.C.C. publications.
Increased Campus Visitation/Tour Program during
“non-peak” periods
Trained, orientated and assigned work to Clerk III.
2e
2f
2g
2h
Assisted in orientating Student Ambassadors and Clerk
III to become involved in City’s campus-wide
programs/activities.
Coordinated Campus Tours.
2j
Written communications to high school seniors &
parents.
Telephone communications to high school seniors.
2k
Continued retention activities for S.C.C. students.
2l
Served on committee to hire Clerk III for Articulation
office.
Maintained “open office” for students who need
assistance.
Improve office computer skills for the A.S. and the
Clerk III
Delivered S.C.C. materials including Spring 2002,
Summer 2002, Fall 2002, Summer, Spring and Fall
2003 class schedules and catalogs to high schools.
2i
2m
2n
2o
Linkage to
other Plans
Year-End status and Accomplishments
Campus Visitation/Tour Program not mentioned in the new
S.C.C. publications “Students Obtaining Success.”
Conducted 10 tours during “non-peak” periods. Including
tour for EOP&S Summer Bridge students.
Clerk III is still in training and learning job duties and
responsibilities.
Attended Cultural Awareness Events w/students, African
Student Alliance meetings and Cinco de Mayo celebration.
Conducted 45 Campus Tours for High schools, Jr. High
schools, and Community Agencies (2).
Over 2, 000 letters sent to high school seniors in 16 high
schools.
Over 300 calls returned to high school seniors & parents re
orientation, registration, EOP&S, Board of Governors
Grant (B.O.G.G.) and Financial Aid and counseling
appointments.
Provided continued assistance to over 100 students during
the school year made referrals to counselors, instructors,
and programs such as EOP&S, financial aid and Tutorial
assistance.
Committee hired permanent Clerk III. She began work on
February 25, 2002.
Over 200 students recruited by the A.S., as well as ESP
alumni, dropped into the office for assistance.
District classes conflicted with A.S. schedule. However,
the Clerk III completed one class in Access 2000.
Delivered S.C.C. materials to 16 high schools (in my
vehicle).
Articulation Specialist/Outreach/ESP Department / Accomplishments 2002 – 2003
#
2p
Action Item
Worked approved overtime assisting students with
online orientations, counseling, financial aid, EOP&S,
etc. AFTER all day high school visits.
Linkage to
other Plans
Year-End status and Accomplishments
Overtime denied by Dean, Student Services.
Three-Year Plan
Articulation Specialist/Outreach/ESP Department
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Long Range Plan
Continue to work with high school seniors and
assist with the matriculation process.
Provide follow-up services to interested high
school seniors and staff.
Supply up-to-date S.C.C. materials,
information, and activity schedules to high
school staff and students.
Continue the successful S.C.C.
Visitation/Tour Program to elementary,
middle, and high school individuals and
community agencies.
Expand the S.C.C. Visitation/Tour Program to
include tours in June, July, August, December
and January.
Hire, train, and orientate students who will
become Student Ambassadors and assist in
S.C.C. Visitation/Tour Program and high
school visits.
Articulation Specialist develop computer
skills, especially on the Los Rios “E”
Services.
Continue follow-up activities and services to
ESP alumni and parents.
Work cooperatively and blend recruitment
activities and efforts with other S.C.C. staff to
establish and present a “City” coordinated
recruitment program (to high school staff and
students).
Continue to provide a warm, informative,
educational and helpful environment for new,
continuing, and resident S.C.C. students.
Refer individuals, community members, and
“City” students to appropriate “City” services
and staff as needed.
Coordinate the annual All City Counselors
Connection (if funding is available). This
program was created by the A.S. in 1984 and
has been successful for over 18 years. If this
event is held in 2003 the date will be Friday,
December 5, 2003.
2004-2005
2005-2006
2006-2007
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Articulation Specialist/Outreach/ESP Department / Action Plan 2003 – 2004
Goal 1:
#
1a
1b
1c
Action Item
Linkage to
Other Plans
Continue to provide quality services on campus to
new returning and resident S.C.C. students
Recruit high school seniors and community
members.
Work cooperatively with “City” staff in a
coordinated recruitment program.
Goal 2:
2a
2b
2c
2d
Continue retention activities for students contacted
by the A.S. at “City”.
Maintain “open” office to students who were
recruited by the A.S. and to students referred by
community agencies, former students and ESP
parents and alumni.
Improve office computer skills for the A.S. and
Clerk III
Continue to train and orientate Clerk III
Goal 3:
3a
3b
3c
Work with Dean of Counseling to advertise and
promote the Campus Visitation/Tour Program in all
appropriate S.C.C. publications.
Include Campus Visitation/Tour Program with
telephone number along with other “City” services
in S.C.C. publications.
Increase the Campus Visitation/Tour Program to
include tours during our “non-peak” periods.
Year-end Status and Accomplishments
Articulation Specialist/Outreach/ESP Department / Action Plan 2003 – 2004
Goal 4:
#
4a
4b
4c
4d
4e
Action Item
Continue to provide services and assistance to the
Early Start Program alumni and parents.
Work cooperatively with Student Leadership and
Development, Transfer Services and Career Center
in recruiting high school students for the annual
“Leadership Day”, “All City College University
Day”, and the annual Career Day.
Encourage and orientate Student Ambassadors and
Clerk III to become involved in “City’s” campuswide programs/activities.
Participate in Appropriate Conferences.
Contact with LRCCD Outreach and Articulation
Specialists.
Linkage to
Other Plans
Year-end Status and Accomplishments
Articulation Specialist/Outreach/ESP
Line #
Description
1
Conferences
Marketing
Materials
Operating
Budget
Increase
$ 300.00
$2,700.00
2
3
Student
$2,000.00
Ambassador
INCREASE
in budget
(Not number
of hires)
Totals $5,000.00
Instruction
Supplies
Computers
Equipment
Cellular
Telephones
(Needed so
I can call
campus for
information,
etc.) I have
used my
private cell
phone in the
past and the
calls are
“peak”
calls. I
have not
been
reimbursed
for the calls.
Department Budget Request 2004 - 2005
Furniture
New
Program
Start-up
Marketing
Materials
Business Cards
Advertisements
for S.C.C.,
pennenants,
College store
book bags,
S.C.C.
engraved pens,
pencils, tshirts, etc.
Remodel
Space
Faculty
Hires
Staff
Hires
Student
Hires
Temp
Hires
Budget Narrative 2004 – 2005
Articulation Specialist/Outreach/ESP Department
Line
Description
#
1 Student Ambassadors
2
Marketing Materials
3
Conferences
4
5
6
7
8
9
10
11
12
13
14
15
Total
Amount
Priority
Rank
$2,000.00
1
$3,700.00
2
$300.00
3
Justification
Increase tours from 7 months to 12 months a year.
Need cellular telephone (to call S.C.C. for information).
Telephones are not always available at the high schools.
Business cards are currently being paid for out of the A.S.
budget allocations.
Attendance at appropriate Conferences are important to the
A.S. responsibility in recruiting high school students.
Key Performance Indicators for Articulation Specialist/Outreach/ESP Department
1
0.9
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
East
West
North
1st Qtr 2nd Qtr 3rd Qtr
4th Qtr