CA202
Spreadsheet Application
Publishing Information
on the Web
Lecture # 15
Dammam Community College
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Objectives
In this chapter you will learn to:
✔ Save a workbook for the Web.
✔ Publish worksheets on the Web.
✔ Publish a PivotTable on the Web.
✔ Retrieve data from the Web using queries and
Smart Tags.
✔ Import and export workbooks as structured XML
data.
✔ Create, apply, and modify custom XML data
maps.
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Saving a Workbook for the Web
• One of the strengths of Excel 2003 is that
you can save Excel workbooks as Web
documents, allowing you and your
colleagues to view workbooks over the
Internet or a corporate intranet.
• When you publish an Excel workbook on
the Web, you can allow users to interact
with the worksheets.
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Saving a Workbook for the Web
• File  Save as Web
Page…
• Choose Selection: Sheet
• Click Add Interactivity
• Click on Publish
Selection: sheet will save
Current sheet as web page
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Publishing Worksheets on the Web
• Click on Change to
add Title.
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Publishing a PivotTable on the Web
• Once you have created a PivotTable, you
can publish it on the Web by clicking any
cell in the PivotTable and
• Clicking File  Save as Web Page
• To publish just the worksheet with the
PivotTable, select the Selection: Sheet
option button, select the Add interactivity
check box, and then click Publish to open
the Publish as Web Page dialog box.
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Publishing a PivotTable on the Web
• Type File name
Pivot.htm
• Click on Selection:
Sheet
• Click on Add
Interactivity
• Click Publish to
Publish as Web Page
option
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Publishing a PivotTable on the Web
• Type File name
Pivot.htm
• Click on Selection:
Sheet
• Click on Add
Interactivity
• Click Publish to
Publish as Web Page
option
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Publishing a PivotTable on the Web
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Retrieving Data from the Web
• Excel makes creating a
Web query easy by copying
data directly from a Web
page into Excel.
• If the data does not appear
as you expect, use Paste
Options
• Click on Paste option
button and then clicking
Create Refreshable Web
Query and then click on
New Web Query
Paste option
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• Choose Arrow
Arrow
• and click on Import
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Acquiring Web Data with Smart
Tags
• Another useful capability
in Excel 2003 is that of
bringing information from
the Web that is related to
the contents of a
worksheet cell by using
Smart Tags.
• First of all Turn on Smart
Tags
– Click Tools 
AutoCorrect  Smart
Tags
– Click Label data with
smart tag
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Working with Structured Data
• The goal of XML is to be a universal language,
allowing data to move freely from one application
to another.
• Saving an Excel workbook as an XML document
would allow another spreadsheet program to read
the XML file
• To save an Excel document as an XML file
– click File  Save As
– Choose the Save as type as XML Spreadsheet (*.xml)
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Use Professional XML Data
Capabilities
• If you work in an enterprise that exchanges data
with other organizations in the form of purchase
orders, parts data, financial data, or product
catalogs, you can use XML to transfer the data
regardless of the program used to create the
data.
• At the heart of XML-based data interchange is
the schema, which is a document that defines
the structure of a set of XML files. Creating a
schema, which in Excel is stored in a .xsd file, is
beyond the scope of this book
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Chapter 15 Key Points
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Saving a workbook as a Web-accessible HTML document is as easy
as saving it as a regular Excel file, and opening a workbook saved for
the Web is just as easy as opening any other Web page.
Excel lets you add interactivity to workbooks and worksheets saved
for the Web. You can even publish PivotTables!
Use the AutoRepublish facility to update Excel files on the Web.
Whenever the original workbook is changed, the edits will be written
to the HTML version of the file.
Web pages often contain useful data such as stock prices and sales
figures. You can create a Web Query to download that data into an
Excel worksheet.
Smart Tags extend the basic capabilities of Excel, making it easy to
create links to external data.
XML is a terrific tool for making Excel data readable in many other
programs, and for reading in data created in other programs.
You can create custom XML data maps to facilitate electronic data
interchange between you and your clients.
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