CA101
Access Lab – Part 1
Creating an Auto Repair Shop Business Database
Purpose: To demonstrate the ability to create a database, use form view, and create a
report.
Problem: An auto repair shop needs to maintain information on its jobs and customers.
The shop specializes in repair jobs for local car dealers. The database will consists of two
tables. The Jobs table contains data on jobs the repair shop either has started or has
completed for each customer. The Customer table contains pertinent data about the auto
repair shop’s customers.
Instructions: The structure for the Customer table is shown in Table A–1 and the data
is shown in Table A–2. The structure for the Jobs table is shown in Table A–3 and the
data is shown in Table A–4.
1. Save this word document on desktop as Web Page (*.htm or *.html) document.
2. Create a new database and name it, Repair Shop.
3. Now “Import” data from the above saved html document by using “Get External
Data” command from the “File” menu.
4. Click on Desktop, then Choose the File Type As “HTML documents”, Select the
document, and click “Import”.
5. Click Show HTML Tables
6. Choose the table that has data with the following headings “Customer ID”,
“Customer Name”, “Contact Person” etc.
7. Click Next, Click “First Row Contains Column Headings”, Click Next, Click
“In a New Table”, Click Next, Click Next,
8. Click “Choose my own Primary Key”, make sure its Customer ID, Click Next
9. Type “Customer” as Table name.
10. Open “Customer” table in Design View, and change Data Type, Field Size, and
Description according to Table A – 1.
11. Check if access program created any error table if so then fix the problems.
12. Repeat Step 4 to 9 for “Job” Table, make sure “Job ID” is the primary key, and
table name is “Jobs”
13. Open “Jobs” table in Design View, and change Data
Type, Field Size, and Description according to Table
A – 3.
14. Check if access program created any error table if so
then fix the problems.
15. Create a relationship between two tables, on
Customer.Customer ID and Jobs.Customer ID by
using Tools  Relationship…. (Drag and drop
customer id from Jobs table to Customer table or visa
versa.)
a. Checked Enforce Referential Integrity.
b. Checked cascade update
c. Checked delete update
16. Create a form for the Customer table using wizard.
17. Open the customer form in Design View.
18. Drag the Detail downward to make some space for
sub form.
Access Lab – Part 1
CA101
Creating an Auto Repair Shop Business Database
19. From Toolbox toolbar drag the sub form control at the bottom of Customer form.
20. Choose “Use existing Tables and Queries”,
21. Click Next, then select the Jobs table and choose all fields such as JobID,
CustomerID, JobDescription, JobStatus, CompletionDate, and Quote.
22. Click Next, then select “Choose from a list”
23. Click Next and then Click Finish.
24. Click View and then Form View.
25. Now two tables are linked on a form, based on Customer ID. It will display all
jobs of each Customer together.
26. Check all the customers and their related job. Change customer name to your
friends name, similarly change Email to your friend email, Add more customers
and their jobs, or delete some of the bad customers etc.
27. Now use the same (form) technique to create report and sub report.
 Structure of
Field Name
Customer ID
Customer Name
Contact Person
Telephone
Email
the Customer table
Data Type
Text
Text
Text
Text
Text
Field Size
3
25
20
8
50
Primary Key?
Yes
Description
Customer number (primary key)
Customer/Dealer name
Contact person
Contact telephone number
Customer Email
Table A–1

Data for the Customer table
Customer ID
JMS
KSI
ROM
TRW
JTC
NQR
Customer_Name
Jacob’s Motor Sales
Keith’s Sports Cars, Inc.
Randy’s Old Makes
Trevor’s Rolling Wheels
Jack’s Timeless Classics
Nick’s Quick Rides
Contact Person
Jacob Daniels
Keith Moorehouse
Randy Petersen
Trevor Craig
Jack Johnson
Nick Stone
Table A–2
Telephone
555-3451
555-6639
555-7877
555-2258
555-9111
555-8890
Email
Ur_id@hotmail.com
Frnd_id@yahoo.com
Frnd_id@yahoo.com
Frnd_id@gmail.com
Frnd_id@msn.com
Frnd_id@kfupm.edu.sa
Access Lab – Part 1
CA101
Creating an Auto Repair Shop Business Database

Structure of the Jobs table
Field Name
Job ID
Customer ID
Job Description
Job Status
Completion Date
Quote
Data Type
Text
Text
Text
Text
Date/Time
Currency
Field Size
4
3
25
1
Primary Key?
Yes
Description
Job number (primary key)
Customer ID number
General job description
Status of complete (C) or incomplete (I)
Date job is to be completed
Customer’s cost for job
Table A–3

Data for the Jobs table
Job ID
Customer ID
Job Description
M345
M653
B423
B746
M236
M965
B474
B559
B365
M547
B147
B338
M482
B628
B553
M182
B527
M982
M522
B932
JMS
KSI
KSI
ROM
TRW
JTC
ROM
JMS
JTC
NQR
NQR
JMS
KSI
JTC
ROM
JTC
JMS
NQR
JTC
JMS
Grill Work – 67 Chevy
Rebuild Tran – 73 Merc
Bumper Repair – 55 Nash
Valve Job – 68 Falcon
Brake Drums – 69 Linc
Re-paint – 39 Ford
Door Panels – 71 Falcon
Heater Repair – 63 Ford
Windshield Repair – 66 PU
Floor Boards – 71 Chevy
Muffler – 75 LTD
Tie-rods – 78 GTO
Shocks – 78 Pontiac
Gas Tank – 75 Pinto
Trunk Deck – 65 Galaxy
Overhaul – 83 LTD
Brake Cyl. – 80 Fairlane
Muffler – 72 Corvette
Tune-up – 71 Lincoln
Manifold – 37 P-Arrow
Table A–4
Job
Completion Quote
Status Date
I
6/30/2005
C
5/12/2005
I
9/21/2005
C
4/15/2005
I
6/15/2005
C
3/1/2005
C
3/27/2005
I
5/6/2005
I
7/22/2005
I
9/30/2005
I
6/26/2005
C
4/17/2005
C
7/21/2005
I
8/16/2005
C
9/4/2005
C
8/12/2005
I
9/21/2005
I
10/12/2005
C
4/30/2005
I
10/16/2005
2200
2685
400
700
2400
1057
300
460
400
2500
250
510
660
420
1080
990
890
580
490
385