Each student will reach their fullest potential as we strive for district excellence through sound
leadership, effective communication, accountability, and investment in our staff.
Agenda
Unaudited
Actuals
General Fund
• What are the Unaudited Actuals?
• What is in the report
• Assumptions
• Revenue
• Expenditures
• Reserves
Other District
Funds
• Revenue
• Expenditures
• Reserves
Miscellaneous
• Gann Limit
• Schedule of Long-Term Liabilities
• Continuing Concerns
Financial data reflecting district’s fiscal status at the end of the
2011-12 school year
Revenues and expenditures for the entire year as reported by the district
prior to the annual audit
Governing
Board
Auditors
Must approve and
submit to the
Yuba County of
Education (YCOE)
Independent
auditors validate
the numbers –
Final audit
scheduled for
October
YCOE must submit
to the California
Department of
Education by
October 15
Final audit report
completed by
December and
presented to the
Board
Form A – Average Daily
Attendance (ADA) for
P2, Annual and
Revenue Limit
calculations
Form CAT – Revenues
and expenditures for
categorical programs
Form GANN –
Calculates
appropriations subject
to GANN Limit
Forms PCR and PCRAF
– automatically
calculate total
program costs in Fund
01 in a standardized
manner.
Revenue, expenditures, and fund
balances for the following funds:
FORM 01 – General Fund
FORM 13 – Cafeteria Fund
FORM 14 – Deferred Maintenance
FORM 25 – Capital Facilities Fund
FORM 52 – Debt Service Fund
Form 35 – County School Fund
Fund 49 Capital Project Fund
Form CEA – Current
Expense
Formula/Minimum
Classroom
Compensation
Form DEBT – Schedule
of Long-Term
Liabilities
Form L – Report of annual
lottery fund expenditures
Form RL – Revenue
Limit Calculation
Form SIAA – Summary
of Interfund Activities
(transfers between
funds)
Form CA – Summary of
data and district
certification
Form ICR – Calculates
a proposed indirect
costs rate for federal
and state programs
for 2013-14
Form NCMOE – Calculation
to ensure we are using
funds to provide services in
addition to regular services
(NCLB requirements)
Form TRAN – Summary
of Home-To-School
Transportation
Assumptions
Revenue
Expenditures
Reserves
Enrollment Data


Enrollment – 2011-12 California Longitudinal Pupil
Achievement Data System (CALPADS)
 K-8: 1064 (3.6 percent increase from prior year)
Average Daily Attendance (ADA) – 2011-12 Principal
Apportionment (P2)
 1036.89 (4.3 percent increase from prior year)
1200
1000
800
CBEDS/CALPADS
P2
2007-08
Unaudited
Actuals
2008-09
Unaudited
Actuals
2009-10
Unaudited
Actuals
2010-11
Unaudited
Actuals
2011-12
Unaudited
Actuals
Statutory COLA
4.53%
5.66%
4.25%
(0.39%)
2.24%
Base Revenue
Limit (RL)
$6,032.36
$6,347.36
$6,597.36
$6,573.36
$6,710.36
7.844%
0.92156
18.355%
0.81645
17.963%
0.82037
20.602%
0.79398
$5,849.47
$5,386.41
$5,392.59
$5,327.89
931.83
1015.24
987.65
1030.47
978.79
1021.86
1022.13
1036.89
Deficit Factor
Funded RL
$6,032.36
Other RL
Adjustments
P2 ADA (District
K:8)
ADA used for RL
(incl county Sp
Ed ADA)
(3.85%)
($252.99) per
ADA
972.84
Statutory COLA
2011-12
Budget
Development
2011-12
First Interim
2011-12
Second Interim
2011-12
Estimated
Actuals
2011-12
Unaudited
Actuals
2.24%
2.24%
2.24%
2.24%
2.24%
Revenue Limit =
0.198%
Transportation =
0.65%
(increased deficit
factor)
Trigger Cuts
Deficit Factor
19.754%
$0.80246 per
$1.00
19.754%
$0.80246 per $1.00
20.602%
$0.79398 per $1.00
20.602%
$0.79398 per
$1.00
20.602%
$0.79398 per
$1.00
Revenue Limit
(RL) w/ COLA
RL w/ deficit
Loss per ADA
$6,710.36
$5,384.80
$1,325.56
$6,710.36
$5,384.80
$1,325.56
$6,710.36
$5,327.89
$1,382.47
$6,710.36
$5,327.89
$1,382.47
$6,710.36
$5,327.89
$1,382.47
State & Federal
Categorical
Programs
COLA
0
0
0
0
0
ADA used for RL
Calculations
994.54
1015 K-8 plus 6.89
County = 1021.89
1028 K-8 plus 6.58
County = 1034.58
1030.59 K-8 plus
6.42 County =
1037.01
1030.47 K-8
plus 6.42
County =
1036. 89
Deficit Factor
25
20
15
Deficit Factor
10
5
0
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
Revenue Limit Funding
8000
6000
Base RL
4000
Funded RL
2000
0
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
Revenue
Limit
$5,888,372
$6,084,515
$6,087,004
$6,101,994
$6,098,309
($3,685)
Deficit
Factor
19.754%
19.754%
20.602%
20.602%
20.602%
ADA used
for RL
Calculation
994.54
1021.89
1034.58
1037.01
1036.89
(0.12)
Federal
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals
$287,523
$289,670
$340,872
$344,248
$296,309
($47,939)
No MAA & Title
II $
State
$923,102
$928,782
$941,642
$943,826
$996,023
$52,197
Add’l CSR,
Mental Health
& Lottery $
Other
Local
Revenue
$508,633
$504,686
$496,528
$507,100
$513,012
$5,912
K-12 Ed
Voucher,
County TUPE &
Staff Dev,
Interest $
 Final
Entitlement $226,118
 Can be used for site expenditures only
 Funding was used for the following:






Restored three day furloughs for site staff
One FTE PE Teacher – two part-time PE teachers
at Rio and Cobblestone
Literacy Coach – shared by three sites
Part-time Library Clerk
Part-time Office Clerk at Rio
Grades K-2 Classroom teacher salaries
Fiscal Year
2010-11
2011-12
2012-13
Expenditures
$79,270
$134,792
$12,056

Education Code Section 42605 allows complete flexibility in the use
of funds appropriated in the state budget for fiscal years 2008-09
through 2014-15 for numerous programs and can be used for any
educational purpose.

All program requirements and compliance issues are waived for Tier
III programs
Categorical programs subject to Tier III flexibility - next slide
 Deferred Maintenance State Apportionment
 Apportionment of $33,464 subject to Tier III flexibility until 2014-15
 Transferred to Routine Restricted Maintenance .


Routine Restricted Maintenance – flexibility to decrease contribution
from three percent to one percent.
Targeted
Instructional
Improvement $4,433
Administrative
Training $4,849
Art & Music
Block Grant $15,115
Supplemental
Hourly
Programs $24,279
CAHSEE - $800
Categorical
FlexibilityCategorical
programs
subject to Tier
III flexibility
School Safety $7,990
School Library
Improvement
Grant - $10,437
Community
Based English
Tutoring $4,478
Gifted and
Talented
Education $73,620
Professional
Development
Grant - $11,597
Math & Reading
Professional
Development
EL - $3,006
California Peer
Assistance &
Review $5,148
Math & Reading
Professional
Development $6,012
Instructional
Material
Realignment
Program $56,959
2011-12 Revenue Sources
State
Revenue
12.6%
Local
Revenue
6.5%
Revenue Limit
Federal
Revenue
State Revenue
Federal
Revenue
3.7%
Local Revenue
Revenue
Limit
77.2%
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
Certificated
Salaries
$3,453,566
$3,512,564
$3,514,905
$3,513,305
$3,518,215
($4,910)
Extra teacher
salaries for
Prof Dev
Classified
Salaries
$1,194,894
$1,212,494
$1,215,658
$1,217,088
$1,201,234
$15,854
Para and
support staff
Benefits
$1,586,335
$1,593,462
$1,572,718
$1,572,888
$1,558,362
$14,526
Health, STRS,
PERS & Unemp
Books and
Supplies
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
$325,339
$291,365
$298,885
$311,595
$301,146
$10,449
Savings in
Maintenance
and IT
Services & $1,171,595 $1,139,353 $1,062,840 $1,051,930
Other Op
$979,017
$72,913
Booked $37K
Charter
payment,
Savings in IT &
SPED
contracted
services
Other
Outgo
$256,600
$239,650
$262,675
$262,675
$260,055
$2,620
Savings in SPED
Excess Program
Costs
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated Actuals
vs Unaudited
Actuals)
Transfers
of Indirect
Costs
($19,810)
($18,525)
($10,178)
($10,178)
($10,075)
$103
Interfund
Transfers
In
$33,100
$33,100
$33,100
$33,100
$17,815
($15,285)
Interfund
Transfers
Out
$0
Transfer actual CFD
Admin Costs from
Fund 52
$0
$8,780
$8,780
$3,004
$5,776
Contribution to
Fund 13
Contributions to Restricted Programs
Category
Routine
Restricted
Maintenance
State and
Federal Aid
Special Ed
$509,223
Transportation
Special Ed SD/OI
$19,879
Fees
Transportation
$28,452
$12,761
District
Contribution
from
unrestricted
funds
$214,942
$546,994
$15,367
$60,736
Total Revenue
$214,942
$1,056,217
$35,246
$101,949
Total
Expenditures
$214,942
$1,056,217
$35,246
$101,949
These programs are either under funded or receive no funding. The District has to contribute
unrestricted dollars to these programs..
Expenditures by Category
Certificated Salaries
Other Outgo
3%
Management Salaries
Other financing
Sources
0%
Classified Salaries
Capital Outlay
0%
Services & Operating
Expenses
13%
Benefits
Books and Supplies
Certificated Salaries
38%
Services & Operating Expenses
Capital Outlay
Other Outgo
Books and Supplies
4%
Other financing Sources
Benefits
20%
Classified Salaries
13%
Management Salaries
9%
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
Beginning
Fund Balance
$2,967,179
$2,967,179
$2,967,179
$2,967,179
$2,967,179
Revenue
$7,607,630
$7,807,653
$7,866,046
$7,897,168
$7,903,653
$6,485
Expenditures
$7,968,519
$7,970,363
$7,917,503
$7,919,303
$7,807,954
$111,349
Interfund
Transfers In
& Out
$33,100
$33,100
$24,320
$24,320
$14,815
($9,505)
Net Increase
(Decrease) in
Fund
Balance
($327,789)
($129,610)
($27,137)
$2,185
$110,514
$108,329
Ending Fund
Balance
$2,639,390
$2,837,569
$2,940,042
$2,969,364
$3,077,693
Current Set
Asides
Reserves for Economic Uncertainty
–five percent = $390,398
Committed - Certificates of
Participation Debt Service Payment
= $474,603
Assigned - Salary Increase for two
years = $230,710
Assigned Revenue Limit Per ADA
Trigger Cuts –
$426 per ADA = $441,715
Set Asides no
longer needed
Wheatland Agreement $295,000
CFD #1-Series 2007 Refinancing
Charter ADA Appeal - $186,511
Settled for $37,000 and included in
this year’s expenditures
Components of Ending Balance
Revenues
$7,903,653
Expenditures
$7,793,139
Net Increase/Decrease
$ 110,514
Ending Fund Balance
$3,077,693
Reserved for Economic Uncertainty $ 390,398
Revolving Cash $
5,100
COP Debt Service Payment $ 474,603
Mid-Year Trigger Cuts - Revenue Limit $ 441,715
Salary Increases $ 230,710
Lottery Unrestricted $ 112,951
Restricted Programs (SPED Mental Health, EIA, RMA, $
Lottery Prop 20)
61,593
Available for Budget Shortfalls $1,360,623


Education Code, Section 41372 requires elementary
school districts to expend at least 60 percent of their
current cost of education for classroom teachers and
aides, plus associated benefits.
 District met the requirement – 60.02 percent
2010-11 Audit Finding
District negotiated salary increase with certificated staff
 District was able to decrease costs in other categories and
stayed under budget


The District has a healthy fund balance, which has helped deal with what is now the fifth
year of this budget crisis. The State began making reductions in 2008-09 and has continued
to make cuts to the Education budget each year.

We have lost millions in State Aid since the state budget crisis began - $4,364,353


2011-12 - $1,433,469

2010-11 - $1,206,900

2009-10 - $1,237,421

2008-09 - $486,563
We did receive some one –time Federal funds to help offset some of these cuts :

Americans Recovery & Reinvestment Act (ARRA) Special Ed Funds - $164,734

State Fiscal Stabilization Funds (SFSF) - $424,107

Education Jobs Funds - $226,118

The District has not deficit spent since 2007-08

We have managed the budget crisis through budget reductions in 2008-09, conservative
budgeting, zero-based budgeting and continuous monitoring of the budget and our reserves.

And we’ve managed to:

Give raises to our staff and avoid furloughs

Keep small class sizes

Purchase curriculum, laptops, and Smart Boards

Hire new staff each year

Provide professional development for our staff

Expand services in Special Education while reducing costs
Fund 13 – Cafeteria Fund
Fund 14 – Deferred Maintenance Fund
Fund 25 – Capital Facilities Fund
Fund 52 – Debt Service Fund
Fund 49 – Capital Project Fund
Fund 35 – County School Facilities Fund
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
Beginning
Fund Balance
$16,570
$16,570
$16,570
$16,570
$16,570
Revenue
$430,300
$403,300
$403,300
$403,300
$407,641
$4,341
Federal &
State
Revenue
Expenditures
$432,514
$404,464
$428,649
$428,649
$426,711
$1,938
Interfund
Transfer In
0
0
$8,780
$8,780
$3,000
($5,780)
Net Increase
or (Decrease)
in Fund
Balance
($2,214)
($1,164)
($16,569)
($16,569)
($16,070)
$499
Ending Fund
Balance
$14,356
$15,406
$0.91
$0.91
$500


Beginning Fund Balance - $16,659.91
Revenue - $407,641


Overall slight decline in revenue from prior year:
 Federal and State reimbursements were slightly higher $2,113
 Food Sales declined - $4,311
Expenditures - $426,711

Overall increase in total expenditures $7,516 from prior year



Decline in food and supplies costs from prior year - $19,659
Transferred direct costs to Fund 13 from Fund 01 - $34,489
 Pacific Gas & Electric - utilities
 Recology Yuba Sutter – garbage
Ending Fund balance – $500



Deficit spent $16,069.91
Contribution from General Fund - $3000.04
Ending balance - $500.00 (cash in banks)
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Beginning
Fund
Balance
$98,705
$98,705
$98,705
$98,705
$98,705
Revenue
$1,500
$1,500
$1,500
$1,500
$1,434
Net Increase
(Decrease)
in Fund
Balance
$1,500
$1,500
$1,500
$1,500
$1,434
Expenditures $0
$0
$0
$0
$0
Ending Fund
Balance
$100,205
$100,205
$100,205
$100,139
$100,205
Variance
(Estimated
Actuals vs
Unaudited
Actuals)
($66)
($66)
 Deferred
Maintenance is subject to Tier III
Categorical Flexibility


Funds go into General Fund to help pay for maintenance
costs
Fund balance was committed to deferred maintenance
projects at 2011-12 First Interim
 Beginning
Fund Balance $98,705
 Revenue - $1,434

Interest earning – $1,434
 Expenditures

No deferred maintenance projects were planned during the
2011-12 school year
 Ending
Fund balance $100,139
Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Beginning
Fund Balance
$550,942
$550,942
$550,942
$550,942
$550,942
Revenue
$225,450
$225,450
$81,370
$170,670
$170,585
($85)
Expenditures
$560,475
$560,475
$576,599
$576,599
$558,261
$18,338
Services &
Operating
Exp
Transfers In
$335,025
$335,025
$421,418
$355,700
$355,700
Net Increase
(Decrease) in
Fund Balance
0
0
($73,811)
($50,229)
($31,976)
$18,253
Ending Fund
Balance
$550,942
$550,942
$477,131
$500,713
$518,966
$18,253
Cash with
fiscal agent
$477,150
Variance
(Estimated
Actuals vs
Unaudited
Actuals)


Beginning Fund Balance – 550,942
Revenue $170,585.18
Developer Impact Fees – 19 permits pulled for a total of $169,670
 Interest - $915.18


Expenditures - $558,260.93
Direct Costs - $5,090.10
 Services/Operating Expenses - $69,073
 Capital Outlay - $13,712.70
 COP Debt Service Payment - $475,475



Contribution from Fund 52 - $355,700
Ending Fund balance $518,966.04
Deficit spent - $31,975.75
 Cash with fiscal agent - $477,150.39
 County Treasurer - $41,815.65

Original
Budget
First
Interim
Second
Interim
Estimated
Actuals
Unaudited
Actuals
Beginning
Fund Balance
$1,225,821
$1,225,821
$1,225,821
$1,225,821
$1,225,821
Revenue
$677,730
$677,830
$677,830
$677,830
$689,334
$11,504
Expenditures
$520,088
$520,088
$520,088
$520,088
$519,767
$321
Transfers Out
$368,125
$368,125
$454,518
$388,800
$373,515
$15,285
Net Increase
(Decrease) in
Fund balance
($210,483)
($210,383)
(296,776)
($231,058)
($203,948)
$27,110
Ending Fund
Balance
$1,015,338
$1,015,438
$929,045
$994,763
$1,021,873
$27,110
Cash with
fiscal agent
$465,779
Variance
(Estimated
Actuals vs
Unaudited
Actuals)

Beginning Fund Balance - $1,225,821

Revenue - $689,333.90

Interest earnings/miscellaneous – $713.13

Mello Roos Taxes



Expenditures - $519,767

Debt Service






CFD #1 - $513,686.90
CFD #2 - $168,023.80
CFD #1 Series 2005 - $305,175
CFD #1 Series 2007 - $126,250
CFD #2 - $88,062.50
Other - $279.50
Transfer Out to other Funds - $373,515

Fund 01 - $17,815.10 to cover CFD administrative costs

Fund 25 - $355,700
Ending Fund Balance $1,021,872.90

Deficit spent $203,948.20

Cash with fiscal agent - $465,778.66

County Treasurer $556,094.24
Fund 49Capital
Project Fund
• Revenue - $1.40 in
Interest Earnings
• No expenditures
• Fund Balance is
$104.60
• No Revenue
Fund 35 –
County School • No Expenditures
• Fund balance is $0.01
Facilities
Fund
Unaudited
Balance
July 1
Audited
Balance
July 1
Decrease
Ending
Balance
June 30
Amounts
Due within
one year
COP
$6,690,000
$6,690,000
$135,000
$6,555,000
$569,188.06
Other
General
Long-Term
Debt
$8,190,000
$8,190,000
$120,000
$8,070,000
$393,012.50
Total
$14,880,000 $14,880,000 $255,000
$14,625,000 $962,200.56
Note: Included new COP payment in the
last column
GANN Limit
Approve Resolution 2012-2– Resolution for Adopting the Gann Limit
for 2012-13
 State Constitution requires school agencies to perform Gann
Limit calculations
 Education Code sections 1629 and 42132 specify that governing
boards of districts shall adopt a resolution to identify their
estimated appropriations limits for the current year and their
actual appropriations limit for the preceding year
 Calculation is included in the Unaudited Actuals and data is
extracted from the General Ledger –
 Uses two factors to yield the change in our Gann Limit –
Statewide factor for per capital personal income change and
P2 ADA
 Calculations identify how much state aid counts toward our Gann
Limit so the State of California knows how much state aid counts
toward their Gann Limit
 2011-12 Appropriations subject to limit - $7,176,499
 2012-13 Estimated appropriations subject to limit - $7,447,798
Mid-Year Trigger
Cuts
Cash Deferrals
Fund 25 –
Developer
Impact Fees
Governor
releases his
budget in
January
Enrollment/ADA