About
The
Job.
University of Sheffield Graduate Intern Scheme
Department of xxx
Faculty of xxx
Graduate Intern
About
The
Job.
Pursue the extraordinary
Overview
To support the University of Sheffield’s Employability Strategy, the University is offering Sheffield
graduates (who have graduated within the last year) the opportunity to add to their academic
success through gaining valuable work experience.
Please complete all yellow highlighted sections below
About the Department
Action:
Use this section to set the context of the post.
Provide a concise and relevant
summary overview of (1) the department and (2) how the post will contribute to the aims and
objectives of the department and fit in with the University’s Mission, Vision and Identity as
detailed in the Strategic Plan.
A simple departmental organisational structure chart would be
helpful here which clearly indicates who the post-holder will report to and be responsible for
(where relevant). It is recommended that you also include a web link to your departmental web
pages for candidates interested in further detail.
Job Role
Action: Please use this section to add a paragraph which details the job role.
Job Description
Action:
Summarise as bullet points the main duties involved in this role in order of importance,
including planning and organising, resource management responsibilities, communicating and
embedding the University’s Strategic Plan.
Main Duties and Responsibilities (examples - please expand/amend/add detail
to)
 Monitor and up-date project plans on XXX
 Co-ordinate and monitor the activity of XXX
 Set up and maintain project spreadsheets, ensuring project milestones are met
 Identify ways to enhance XXX
 Contribute ideas to the development of XXX
 Assist with the XXX process for students, providing information on XXX
 With other colleagues, contribute to team planning and proactively monitor and review
processes and procedures to ensure excellent customer service
 Provide support to xxxxxxx managers including administration for meetings, organisation of
filing systems, liaising with internal and external partners and monitoring deadlines
 Undertake surveys to determine XXX
 Conduct focus groups and other research to achieve XXX
 Plan own work in advance and co-ordinate work load with colleagues
 Assist with the organisation of events / away days
 Attend and contribute to meetings on XXX
 As a member of our Professional staff you will be expected to demonstrate a commitment to
the professional behaviours set out in the Sheffield Professional Framework. Please follow
this link for further information: Sheffield Professional Framework.
 Any other duties, commensurate with the grade of the post (insert this for all posts)
Person Specification
Action:
 Be aware that the criteria set within the person specification will form the basis on which you
will measure all applicants and their suitability to undertake the post. With effective selection
action planning you can identify at the outset of the selection process which form of
assessment will most effectively measure the criterion in question, eg application, interview,
presentations, writing tests, technical test etc.
 The headings and examples included below may not be appropriate for all posts please
amend both to suit the needs of the post.
 To assist with shortlisting online via e-Recruitment, please number the criteria. You can then
refer to this criteria within the online notes section.
 Please use an ‘X’ to mark criteria as essential or desirable, as other icons may not be viewed
by some MAC users.
 Please ensure that the detail is specific enough to support the work to be undertaken whilst
allowing enough flexibility for graduate to self-select for the post. If the criteria are very
restrictive you may limit the pool of applicants who apply.
Applicants should provide evidence in their applications that they meet the following criteria. We
will use a range of selection methods to measure candidates’ abilities in these areas including
reviewing your on-line application, seeking references, inviting shortlisted candidates to interview
and other forms of assessment action relevant to the post.
Criteria
Essential
Desirable
Qualifications and experience
1.
Have a good honours degree and/or taught post graduate
X
qualification from TUoS
2.
Excellent IT skills (Microsoft Word, Excel, e-mail)
X
Action: add in any other required IT applications to be used
3.
An understanding of practice and procedures in Higher Education
X
Communication skills
4.
Effective communication skills, both written and verbal, report
writing skills, experience of delivering presentations;
X
communicating to staff at all levels the organisation’s strategic plan
and their personal contribution towards iT
5.
Excellent customer service skills, with experience of responding
X
efficiently and effectively to phone and email enquiries
Team working
6.
Ability to work independently as well as part of a team
X
Problem solving and decision making
7.
Ability to develop creative approaches to problem solving
8.
Ability to analyse and solve problems with an appreciation of
X
X
longer-term implications
Project management
9.
Ability to assess and organise resources, and plan and progress
X
work activities
10.
Ability to work and deliver to tight timescales
X
Personal effectiveness
11.
Have a high degree of accuracy and attention to detail
12.
Experience of adapting own skills to new circumstances
13.
Experience of demonstrating a flexible approach to work
14.
Ability to develop and maintain strong professional relationships
X
X
X
X
Further Information
This post is fixed-term with a start date of 1 December 2015 (or as soon as possible thereafter)
and an end date of 31 May 2016.
This post is full-time
Reward and Recognition – The Deal
Terms and conditions of employment:
Will be those for Grade 3 staff.
Salary for this grade: £15,765 per annum pro-rata.
The Deal is the pay, rewards and many benefits you earn for being a valued
member of our University and by being ambitious and performing at your best.
If you join the University you will have access to The Deal and your own personalised pay, reward
and benefits portal where you can access a comprehensive selection of benefits and offers to suit
your changing lifestyle needs, for example childcare vouchers, Cycle to Work initiative, shopping
discounts along with access to extensive development and training options – over a third of staff
work in Investors in People (IiP)
To find our more visit www.sheffield.ac.uk/hr/thedeal/benefits
Through The Deal we are committed to making the University a remarkable place to work and we
support this through a number of sector leading initiatives such as Juice and Sheffield Leader.
Our innovative Health and Wellbeing
Our leadership development has been designed
programme, Juice, promotes happiness and to ensure that our leaders have the knowledge,
wellbeing through a broad range of
skills and behaviours needed by the University
inclusive activities (www.shef.ac.uk/juice)
(www.sheffield.ac.uk/hr/sld/sheffieldleader ).
We are also proud of our award-winning equality and diversity action which enhances working
life for all. 91% of staff tell us they are treated with fairness and respect (staff survey 2014)
www.shef.ac.uk/hr/equality
In our staff survey (2014) 94% of staff said they were proud to work for the University and 87 %
of our staff would recommend Sheffield University as an excellent place to work.
more about what it’s like to work here have a look at our webpages,
www.sheffield.ac.uk/staff/survey and www.sheffield.ac.uk/jobs/staffbenefits.
To find out
Closing date: 8 October 2015
Informal enquiries:
For informal enquiries about this job and the recruiting department, contact: NAME on
name@sheffield.ac.uk or on 0114 222 xxxx.
For administration queries and details on the application process, contact the lead recruiter:
NAME on name@sheffield.ac.uk or on 0114 222 xxxx.
For all online application system queries and support, visit:
https://www.sheffield.ac.uk/jobs/applying
Criminal records check:
(DELETE if not applicable. If a check is required confirm with your HR contact which option
is relevant to the post )
(Option 1) Please note that due to the duties of this post, the appointee will be required to
obtain a satisfactory Basic Check - Disclosure Scotland.
(Option 2) Please note that as this post is exempt from the Rehabilitation of Offenders Act 1974,
a satisfactory Disclosure and Barring Service Disclosure will be required for the appointee. If you
have a spent criminal record and are invited to interview for this post, you are required to provide
details of your convictions in confidence, with the job reference number/ title of post/recruiting
department, in advance of the interview to the Deputy Director HR Operations, Human Resources,
The University of Sheffield, The Arts Tower, Western Bank, Sheffield, S10 2TN (mark the envelope
PERSONAL). This information will be treated as strictly confidential and will only be considered if
you are invited to interview for the post.
(Option 3 DELETE if not involving work with children or vulnerable adults)
If you have been barred from working with children or vulnerable adults by the Disclosure and
Barring Service it is a criminal offence to apply for a post involving regulated activity with children
or vulnerable adults. Regulated activity involves contact of a specified nature. If you are unsure
if you may apply for this post for this reason then please contact XXX (insert HR Advisers name
and contact details) in Human Resources for further information.
(DELETE if post does not include access to biological services facilities) Appointment to the
post will be subject to a security check, which will be carried out for the preferred candidate.
Health assessment: (DELETE if not applicable)
Please note that due to the duties of this post, the final appointment will be subject to the
completion of a satisfactory health assessment from the University Staff Occupational Health
Service.
Selection-Next Step
Following the closing date, you will be informed by email whether or not you have been
shortlisted to be invited to participate in the next stage of the selection process. Please note that
due to the large number of applications that we receive, it may take up to two working weeks
following the closing date before the recruiting department will be able to contact you.
It is anticipated that interviews and other selection action will be held on week commencing 27
October 2014. Full details will be provided to invited candidates.
The University of Sheffield is committed to achieving excellence through inclusion.
The University of Sheffield is proud to be a Two Ticks employer
www.sheffield.ac.uk/hr/equality/support/twoticks
Professional Services have achieved the Investors in People Standard
(DELETE for Non-Professional Services Departments)
The University has achieved the Athena SWAN award for Women in Science, Engineering and
Medicine
The Department has achieved the Athena SWAN Bronze/Silver (delete as appropriate and
include correct award emblem) award for Women in Science, Engineering and Medicine
(DELETE where no departmental level Athena Swan award is held)
The Department has achieved the Athena SWAN Bronze/Silver (delete as appropriate and
include correct award emblem) award for Women in Science, Engineering and Medicine
(DELETE where no departmental level Athena Swan award is held)
Please include THE – Outstanding Support for Early Career Researchers and the HR Excellence
in Research awards for all research posts (delete for all others).
Pursue the extraordinary
Pursue the extraordinary
Pursue the extraordinary