DEPARTMENTAL
LETTERHEAD
TO BE USED
This is a template letter only and should be changed as necessary to reflect the circumstances of the individual case.
STRICTLY PRIVATE AND CONFIDENTIAL
[Add Name]
[Add address line 1]
[Add address line 2]
[Add address line 3]
[date Month Year]
[Add Post code]
Dear [Add Name]
Confirmation of rescheduled [*Disciplinary/Capability/Grievance meeting] Hearing
[*Delete as appropriate]
I am writing further to your [*letter/contact] of <date> in which you request that the
[*disciplinary/capability/grievance] [*meeting/hearing] which had been arranged for <date> be
rescheduled. I can confirm that the University has, on this occasion, agreed to your request.
The hearing will now take place on [date/time/venue]:
A separate room has been booked for your use from <time>for the duration of the process
within <venue>. Please report to the reception at <venue> upon your arrival and you will be
shown to the room.
[*As a result of rescheduling the hearing, it has been necessary to appoint new Panel members.
<Name,
job
title>
has
replaced
<name,
job
title>
as
Chair
of
the
[*Disciplinary/Capability/Grievance] Panel and will now be supported by <name, job title> <Specify
any other panel membership changes if relevant>.
I enclose a copy of your original letter, which advises of all aspects of the [*hearing/meeting].
If you have any queries please feel free to contact me [*or <name> HR Contact].
Yours sincerely
< Name of Manager/Designation>
Enc
Original Notification of [*Hearing/Meeting] Letter
Cc
<HR Contact>