7/17/2016
CLARKSVILLE PARKS AND RECREATION DEPARTMENT
FACILITY RENTAL AGREEMENT
PRIVATE PARTY
This agreement is made and entered into this ___________ day of ______________, 200__, between the
Clarksville Parks and Recreation Department , party of the first part and _______________________________,
party of the second part:
I.
The party of the second part shall have the privilege of using the facility
_________________________ on ______________________, for a designated period of time,
beginning at ______a.m./p.m. and ending at _______a.m./p.m. for the purpose of
_______________________________with approximately _________ in attendance. No admission
fees can be charged for this activity.
II.
The party of the second part (rentee) agrees to pay in advance the following fees for rental of the
facility:
DEPOSIT: _________________DATE PAID:__________RECEIPT#:_________
RENTAL FEE:______________DATE PAID:__________RECEIPT#:_________
KEY # OUT: _______________KEY # IN: ______________
III.
The rentee agrees to assume all liability for supervision of activities and the safety of participants for
the duration of the rental agreement.
IV.
The rentee agrees to abide by all rules and regulations which are in effect regarding the use of this
facility.
V.
The rentee agrees to pay for damages inflicted upon the facility or equipment as a result of use of the
facility.
VI.
The party of the first part (rentor) agrees to refund the deposit to the rentee provided all governing
rules and regulations have been met.
_________________________
Party of the first part
_________________________
Party of the second part
Clarksville Recreation Dept
102 Public Square
Clarksville, TN 37040
931-645-7476
__________________________
Address
__________________________
Address
___________________________
Phone/Alternate Phone
Deposit Amount to be refunded: _________________ Date: ______________
Approved by: __________________Requisition Number : ________________
7/17/2016
PARKS & RECREATION RENTAL FACILITY CONTRACT
RULES & REGULATIONS
1.
The facility and surrounding area will be cleaned and trashed picked up before departure
following activity.
2. No decorations will be attached to or suspended from the ceiling; nor will
nails, tacks or staples be used on columns.
3. A City Ordinance prohibits the use of alcoholic beverages, including beer. Because of the
proximity to the Community Built Playground, no alcohol will be permitted at this facility.
Violations to this rule will result in forfeiture of entire deposit and termination of event.
4. The facility is rented in “as is” condition. No improvements can be made by the rentor.
5. Written cancellation is required two weeks prior to event date or deposit will be forfeited. There
will be no rain cancellations.
6. The City of Clarksville will not be responsible for items left after an event.
7. No vendors are allowed at private rentals. No admission charges can be collected or revenue
generated. Violation of this rule will result in the entire deposit being withheld.
8. No fires are allowed except within grills.
9. All rentors must abide by the City of Clarksville’s Noise Ordinance Section 10-224.1.b
10. The City of Clarksville Parks and Recreation Department in conjunction with the local
authorities reserves the right to terminate any event if the activities are deemed unlawful or
harmful.
Any infraction of above rules will result in forfeiture of part or all of the deposit. Evidence of alcohol having
been used at the facility without permission from the Beer Board and the Parks & Recreation Department will
result in automatic forfeiture of the entire deposit and possible legal action taken against lessee. The department
reserves the right to deny future rentals.
I have read and agree to the above stated rules and regulations _____________
GENERAL INDEMNITY
I __________________________________________ hereby indemnify, defend and hold harmless the City of
Clarksville, its appointed or elected officials, employees, agents and each of them for any and all suits, actions,
legal or administrative proceeding, claims, demands, damages, liabilities, interest, attorneys fees, cost and
expenses of whatsoever kind of nature, arising out of my use and occupancy of the City of Clarksville’s
7/17/2016
property as stated in this agreement. Property is accepted “AS IS” with all fault, known and unknown, and this
indemnity shall extend to any injuries or damages arising from any defect in the property.
_________________________________________
Signature
_________________________________________
Date
NOTE: If activity is advertised open to the public, a certificate of insurance (minimum $600,000) must be
provided covering the event and naming the City of Clarksville as additionally insured.