About
The
Job
Template.
Notes for recruiting departments - LAST UPDATED May 2016
These notes are to provide recruiting managers with further guidance on completing the About
The Job (ATJ) template.
If you require any further assistance in putting your ATJ together please contact your customary
HR adviser.
Once completed don’t forget to provide the appointee with a copy of the ATJ as part of their
induction. This document will form the foundation of the induction process and future review of
the appointee’s development
FOR EACH ATJ
Are you using the most up-to-date version of this template?
X
Up to date ATJ
All University staff contribute to achieving the University’s Mission, Vision and Identity as detailed
within the Strategic plan (Our plan ). You need to ensure that reference to these principles is built
into the responsibilities of every role.
About
The
Job
Template.
For academic posts: The University's expectations of the qualities and responsibilities of its
academic staff are presented in the Sheffield Academic statement (Sheffield Academic). Please
refer to this when creating the ATJ for all academic posts.
For professional services posts: The University’s expectations
of the qualities of its professional service staff are presented in
the Sheffield Professional.
Sheffield Professional
Please refer to this when creating an ATJ for all professional
service posts.
Give full consideration to the grading of the post in line with the agreed University grade profiles.
University grade profiles
Please remove all prompts before submitting (these are in italics throughout the template).
Check all text that you provide is in TUOS Blake font, size 12
Attach the completed ATJ to the job requisition in e-Recruitment in Word format.
-----------------------------START OF TEMPLATE------------------------
About
The
Job.
Department of xxx
Faculty of xxx
Post Title
About
The
Job.
Pursue the extraordinary
Overview
Action: Use this section to set the context of the post. Provide a concise and relevant summary
overview of (1) the department and (2) how the post will contribute to the aims and objectives of
the department and fit in with the University’s Mission, Vision and Identity as detailed in the
Strategic Plan. It is recommended that you also include a web link to your departmental web
pages for candidates interested in further detail.
About the Department
Job Role
Job Description
Action: Summarise as bullet points the main duties involved in this role in order of importance,
including planning and organising, resource management responsibilities, communicating and
embedding the University’s Strategic Plan.
Main Duties and Responsibilities

xxx

xxx

xxx

(For Academic posts please include this) You will make a full and active contribution to the
principles of the ‘Sheffield Academic’. These include the achievement of excellence in applied
teaching and research, and scholarly pursuits to make a genuine difference in the subject area
and to the University’s achievements as a whole. Further information on the underpinning
values of the Sheffield Academic can be found at: Sheffield Academic.

(For Professional Service posts please include this) As a member of our Professional staff you
will be expected to demonstrate a commitment to the professional behaviours set out in the
Sheffield Professional Framework. Please follow this link for further information: Sheffield
Professional Framework.

(Leave in for all posts) Any other duties, commensurate with the grade of the post.
Person Specification
Action:
 The criteria set within the person specification will form the basis on which you must measure
all applicants and their suitability to undertake the post. Take care to identify the assessment
which will most effectively measure the criterion in question, eg application, interview,
presentations, writing tests, technical test etc.
 The headings and examples included below may not be appropriate for all grades of post,
please amend both to suit the needs of the post.
 For Professional service roles please use the Sheffield Professional framework to inform the
skills required for the post.
 Please number all the criteria. This will then help you when shortlisting as it will be used to
refer to the criteria within the online notes section via e-Recruitment,.
 Please use an ‘X’ to mark criteria as essential or desirable, as other icons may not be viewed
by some Apple users.
Applicants should provide evidence in their applications that they meet the following criteria. We
will use a range of selection methods to measure candidates’ abilities in these areas including
reviewing your on-line application, seeking references, inviting shortlisted candidates to interview
and other forms of assessment action relevant to the post.
Criteria
Qualifications and experience
Essential Desirable
List the experience and qualifications required (insert ‘or equivalent’ where relevant).
1.
eg Have a good honours degree (or equivalent experience).
X
2.
eg Proven teaching ability, ideally with a teaching qualification.
X
3.
For all technical posts please include: Technical Professional
X
Registration or the willingness to work towards it.
Management skills
4.
eg Knowledge of relevant systems, policies, legislation and quality
X
standards
5.
eg Experience of motivating and communicating with a team of staff.
X
Communication skills
6.
eg Effective communication skills, both written and verbal, report
X
writing skills, experience of delivering presentations ; communicating
to staff at all levels the organisation’s strategic plan and their personal
contribution towards it
7.
eg Excellent customer service skills, with experience of responding
X
efficiently and effectively to phone and email enquiries.
Team working
8.
eg Experience of building and developing a team and aligning the
day-to-day work and goals of the team with the organisation’s
X
strategic vision.
Supporting staff performance
9.
X
eg Experience of reviewing individual/team progress and
performance and embedding organisational strategy into individual
performance planning.
10.
eg Ability to motivate high performance in others.
X
Problem solving and decision making
11.
eg Ability to develop creative approaches to problem solving.
X
12.
eg Ability to analyse and solve problems with an appreciation of
X
longer-term implications.
Project management
13.
eg Ability to assess and organise resources, and plan and progress
X
work activities.
14.
eg Experience of a range of project management approaches.
X
Personal effectiveness
15.
eg Experience of developing and maintaining a network of contacts
X
throughout own work area.
16.
eg Experience of adapting own skills to new circumstances.
X
Further Information
Action: COMPLETE/DELETE as applicable:
This post is fixed-term with a start date of XXX and an end date of XXX.
Or
This post is open ended.
This post is full-time:
This role has been identified as a full-time post, but we are committed to exploring flexible
working opportunities with our staff which benefit both the individual and the University (See
www.sheffield.ac.uk/hr/guidance/flexible/arrangements). Therefore, we would consider flexible
delivery of the role subject to meeting the business needs of the post. If you wish to explore
flexible working opportunities in relation to this post, we encourage you to call or email the
departmental contact listed below.
Or
This post is part-time:
Grades 1-6: specify number of hours per week eg working 21 hours per week
Grades 7+: specify working commitment as a percentage eg 60%,
State specific days if required for business need or if negotiable insert “working pattern to be
agreed”
Note – posts of 16 hours or less may also be suitable for advertisement in the University of
Sheffield Student Jobshop run by the Careers Service.
Reward and Recognition – The Deal
Terms and conditions of employment: (DELETE as applicable) Will be those for Grade X staff.
Or Will be those for XXX (insert the name of the organisation) staff, see Appendix X.
Salary for this grade: £xx,xxx - £xx,xxx per annum pro-rata (DELETE pro-rata if not applicable).
Potential to progress to £xx,xxx per annum through sustained exceptional contribution.
The Deal is the pay, rewards and many benefits you earn for being a valued
member of our University and by being ambitious and performing at your best.
If you join the University you will have access to The Deal and your own
personalised pay, reward and benefits portal where you can access a
comprehensive selection of benefits and offers to suit your changing lifestyle needs, for example
childcare vouchers, Cycle to Work initiative, shopping discounts along with access to extensive
development and training options – over a third of staff work in Investors in People (IiP)
To find our more visit www.sheffield.ac.uk/hr/thedeal/benefits
Through The Deal we are committed to making the University a remarkable place to work and we
support this through a number of sector leading initiatives such as Juice and Sheffield Leader.
Our innovative Health and Wellbeing
Our leadership development has been designed
programme, Juice, promotes happiness and to ensure that our leaders have the knowledge,
wellbeing through a broad range of
skills and behaviours needed by the University
inclusive activities (www.shef.ac.uk/juice)
(www.sheffield.ac.uk/hr/sld/sheffieldleader ).
We are also proud of our award-winning equality and diversity action which enhances working
life for all. 91% of staff tell us they are treated with fairness and respect (staff survey 2014)
www.shef.ac.uk/hr/equality
In our staff survey (2014) 94% of staff said they were proud to work for the University and 87 %
of our staff would recommend Sheffield University as an excellent place to work. To find out
more about what it’s like to work here have a look at our webpages,
www.sheffield.ac.uk/staff/survey and www.sheffield.ac.uk/jobs/staffbenefits.
Closing date:
For details of the closing date please view this post on our web pages at
http://www.sheffield.ac.uk/jobs/
Informal enquiries:
For informal enquiries about this job and the recruiting department, contact: NAME on
name@sheffield.ac.uk or on 0114 222 xxxx.
For administration queries and details on the application process, contact the lead recruiter:
NAME on name@sheffield.ac.uk or on 0114 222 xxxx.
For all online application system queries and support, visit:
https://www.sheffield.ac.uk/jobs/applying
Criminal records check: (DELETE if not applicable)
If a check is required confirm with your HR contact which option is relevant to the post
(Option 1) Please note that due to the duties of this post, the appointee will be required to
obtain a satisfactory Basic Check - Disclosure Scotland.
(Option 2) Please note that as this post is exempt from the Rehabilitation of Offenders Act 1974,
a satisfactory Disclosure and Barring Service Disclosure will be required for the appointee. If you
have a spent criminal record and are invited to interview for this post, you are required to provide
details of your convictions in confidence, with the job reference number/ title of post/recruiting
department, in advance of the interview to the Deputy Director HR Operations, Human Resources,
The University of Sheffield, The Arts Tower, Western Bank, Sheffield, S10 2TN (mark the envelope
PERSONAL). This information will be treated as strictly confidential and will only be considered if
you are invited to interview for the post.
(Option 3 DELETE if not involving work with children or vulnerable adults)
If you have been barred from working with children or vulnerable adults by the Disclosure and
Barring Service it is a criminal offence to apply for a post involving regulated activity with children
or vulnerable adults. Regulated activity involves contact of a specified nature. If you are unsure
if you may apply for this post for this reason then please contact XXX (insert HR Advisers name
and contact details) in Human Resources for further information.
(DELETE if post does not include access to biological services facilities)
Appointment to the post will be subject to a security check, which will be carried out for the
preferred candidate.
Health assessment: All new employees will undertake a Health Assessment Questionnaire. The
questionnaire is to assess the individual’s fitness for the job role which they have been offered and
ensures appropriate health advice and guidance can be provided. The assessment will be carried
out on behalf of the University by Health Management Limited (HML).
Selection-Next Step
Following the closing date, we will contact you by email to let you know whether or not you have
been shortlisted to participate in the next stage of the selection process. Please note that due to
the large number of applications that we receive, it may take up to two working weeks following
the closing date before the recruiting department will be able to contact you.
It is anticipated that interviews and other selection action will be held on XXX. Full details will be
provided to invited candidates.
The University of Sheffield is committed to achieving excellence through inclusion.
The University of Sheffield is proud to be a Two Ticks employer
www.sheffield.ac.uk/hr/equality/support/twoticks
Professional Services have achieved the Investors in People Standard
(DELETE for Non-Professional Services Departments)
The University has achieved the Athena SWAN award for Women in Science, Engineering and
Medicine .(Use for ALL posts)
The Department has achieved the Athena SWAN Bronze/Silver (delete as appropriate and
include correct award emblem) award for Women in Science, Engineering and Medicine
(DELETE where no departmental level Athena Swan award is held)
Please include THE – Outstanding Support for Early Career Researchers and the HR Excellence
in Research awards for all research posts (delete for all others).
Pursue the extraordinary